LCC’s COVID-19 Vaccination Requirement
Lane Community College has temporarily suspended the COVID-19 vaccination confirmation/exemption reporting process. The vaccination requirement remains in effect and you will soon receive additional instructions on how to submit verification of vaccination or exemption. Look for an email communication soon for updates and additional information about the vaccination requirement, which will now include an upload of vaccine cards for vaccinated individuals, and a change to the exemption framework. The health and safety circumstances of Lane County have changed, and the College must adapt accordingly.
The LCC Board of Education voted on July 21 to direct the College to require that all students and employees be vaccinated against the COVID-19 virus and to allow for both medical and non-medical exemptions in the 2021-22 school year consistent with the Oregon Health Authority (OHA) framework used for other vaccination requirements. The vaccination requirement does not apply to students who are enrolled exclusively in remote or online instruction courses with non in-person components. However, all students, whether in-person or online, must complete and submit the required form.
This public health measure will help protect our community by reducing the potential for serious illness, hospitalization, or death. It also will limit campus disruptions and allow us to resume in-person instruction and activities.
What You Need to Know
- LCC requires students and employees who will be attending classes or working at any LCC location to be fully vaccinated against COVID-19 prior to the start of the fall academic term (Sept. 27).
- Students and employees may seek an exemption to the vaccination requirement for medical, religious, or personal/philosophical reasons. Some academic programs may have stricter vaccination requirements.
- The requirement does not apply to students who are enrolled exclusively in remote instruction courses with no in-person component. However, all students, whether in-person or online, must complete and submit the required form. In addition, all campus visitors, including online students, must comply with current LCC masking and COVID-19 safety protocols.
- deadlines to submit vaccination status or request an exemption for fall term are:
- Students - Sept. 24
- Employees - Sept. 14
Students should use this secure online form to record their vaccine(s) or request an exemption.
Employees should use this secure online form to record their vaccine(s) or request an exemption.
- Schedule an appointment for a COVID vaccine
- CDC information on vaccines
- State of Oregon COVID-19 vaccine information
- Lane County Public Health
- Facts about vaccines
- Vaccine Info Q&A Video Presentation with Dr. Robert Pelz (local infectious disease specialist)
Frequently Asked Questions
Updated: August 18, 2021
Q: Which vaccines meet the COVID-19 vaccination requirement?
Q: Who is required to get vaccinated against COVID-19?
A: The requirement applies to all students and employees who will will be attending credit or noncredit classes or working at any LCC location (including main campus, Mary Spilde Center, Florence Center, Cottage Grove Center, OSBDCN, KLCC and the Aviation Academy) unless an individual has requested one of the following exemptions:
- Medical exemption: The vaccination requirement is waived after an individual consults with a health care provider and the provider determines a COVID-19 vaccination is not advised for the individual.
- Philosophical exemption: The vaccination requirement is waived on the basis that it conflicts with personal beliefs.
- Religious exemption: The vaccination requirement is waived on the basis that it conflicts with religious beliefs.
Q: When is the deadline for submitting my COVID-19 Vaccination Attestation Form?
A: The deadlines to submit vaccination status or request an exemption for fall term are:
- Students - Sept. 24
- Employees - Sept. 14
Q: I’m only taking online/remote classes. Does the vaccine requirement apply to me?
A: The vaccination requirement does not apply to students who are enrolled exclusively in online instruction courses with no in-person component, but all students are required to submit a form. Additionally, all campus visitors, including online students who may visit campus for any reason, must comply with current LCC masking and COVID-19 safety protocols.
Q: Do online-only students need to submit the form? I thought they weren’t required to be vaccinated.
A: While online-only students are not required by LCC policy to be vaccinated, they must still complete the form in order to register for classes in Fall term. They can choose to submit the form with a request for an exemption from the vaccination requirement by requesting the “Personal” exemption, or they can submit proof of vaccination if they prefer.
Unlike in-person students and employees, online-only students will not be subject to mandatory screening testing, and the College will not require them to quarantine for up to 14 days if they are exposed to a positive case (Lane County Public Health may require quarantine or isolation independent of College policy).
Although online-only students are not required to be vaccinated, submitting proof of vaccination has the benefit of qualifying them to win vaccine incentive lottery funds. It also means that they won’t be required to re-submit proof of vaccination if they choose to enroll in an in-person course in a future term.
Q: How do I submit my COVID-19 Vaccination Attestation Form?
A: The online submission forms for both students and employees are now available. Students and employees are encouraged to read detailed instructions about how to fill out the form prior to starting the submission process. View student form instructions. View employee form instructions.
Q: Where can I get a COVID-19 vaccine?
A: The COVID-19 vaccination is now available at no charge to anyone 12 years of age and older. To schedule an appointment:
- Lane County Public Health’s website has information on how to find a COVID-19 vaccine locally including vaccine clinics, pharmacies, and healthcare partners.
- Ask your primary care provider if they are offering COVID-19 vaccinations
- The LCC Health Clinic regularly offers vaccination clinics. Watch the website, Titan Times (student newsletter), Lane Weekly (employee newsletter), and social media for upcoming dates. In addition, the Health Clinic may be able to schedule individual vaccination appointments over the summer at 541-463-5665.
- If you do not live in Lane County, you can use the CDC’s Vaccine Finder to help find a COVID-19 vaccine near you.
Q: I’ve lost my vaccine card. How do I replace it?
A: If you received your vaccine in Oregon, your immunization was recorded in the state ALERT immunization record system. You may also request a copy of your immunization record (which will include proof of your COVID-19 vaccination status) using this form and emailing it to email@example.com or print and email it to:
800 NE Oregon Street
Portland, Oregon 97232
You may also request a copy of your immunization record from your pharmacy or a primary care provider who can access the ALERT system.
Q: What do I do if I am only partially vaccinated? Or if it hasn’t been two weeks since my second shot?
A: If you are partially vaccinated when you submit the form, you may enter the information for your single dose in the two-dose series and submit the form. You can return to the form at any time to enter your full vaccination information. You’ll also receive an email reminder in a few weeks if you haven’t yet entered your full vaccination information. If you fail to return and enter your full vaccination information, or if you have chosen not to become fully vaccinated, you must request an exemption in order to be compliant with the vaccination requirement. Keep in mind that if you are partially vaccinated, you will still be subject to mandatory screening testing, and will be required to quarantine for up to 14 days if you come into contact with someone infected with COVID-19.
For more information about how to complete the COVID-19 Vaccination Confirmation or Exemption form if you are partially vaccinated, please refer to the student form instructions or employee form instructions.
Q: How do I request a vaccination exemption?
A: Students and employees may now request an exemption online.The Oregon Health Authority’s process for non-medical vaccination exemptions does not apply to COVID-19 policies created by colleges and schools, but the College will use a similar framework that requires those students and employees who are requesting an exemption to view and complete a COVID-19 vaccine educational module before they are able to submit their form. For more information, please refer to the student form instructions or employee form instructions.
Q: Do I need to sign or submit a copy of the COVID-19 Vaccination Exemption Document with my form if I’m requesting an exemption?
A: No, submission of the COVID-19 Vaccination Exemption Document is not required. Please read the document carefully. By clicking “Submit” on your request for exemption from the vaccination requirement, you are attesting that you have read and understand the document, and that you have completed the required OHA education module. We encourage students and employees to read the detailed instructions prior to filling out the form. View detailed instructions for students. View detailed instructions for employees.
Q: If I request a medical, religious or philosophical exemption, can I come onsite to an LCC facility? Are there additional requirements for me?
A: Yes to all questions. Employees and students who request an exemption or have not yet submitted a COVID-19 Vaccine Attestation Form to verify they are fully vaccinated, may be on site at a college location; however, these individuals are required to wear a face covering in accordance with the college’s current face covering policy and follow any enhanced workplace safety or public health recommendations for those who are not fully vaccinated. LCC reserves the right to require isolation for those who show symptoms of, or test positive for COVID-19, per CDC and OHA guidelines. Per LCC policy, unvaccinated students who return to in-person learning or other university activities, and are exposed to someone with the disease will be required to quarantine for up to 14 days, or the length of time recommended by local public health authorities. In order to minimize risk of viral spread, unvaccinated individuals may be required to undergo regular screening tests for COVID-19 or other applicable measures including but not limited to masking and social distancing.
Q: How will my privacy be protected if I am required to submit to mandatory screening testing?
A: Screening testing will be performed with assistance from a community medical care provider, and will be done through nasopharyngeal swab. Screening testing will be mandatory for unvaccinated individuals who work or attend classes at any campus location, regardless of the type of exemption requested. Testing frequency will be determined by the total number of students and employees who request an exemption from the vaccination requirement.
Test results will be confidential, and will be shared with the College only as required for contact tracing. However, the testing site may be outdoors in a central location, so it is possible that others will know that you have been tested.
The screening testing procedure is still in progress, and full information will be provided as soon as it is available.
Q: What information do I need to provide in order to request a medical, religious or philosophical exemption?
A: An individual who requests a medical exemption has consulted with a health care provider about the risks and benefits of receiving the COVID-19 vaccine and the provider has determined a COVID-19 vaccination is not advised for the individual. An individual who requests a religious, or philosophical exemption must understand the risks and benefits of not receiving the COVID-19 vaccine. All individuals who request an exemption are required to wear face coverings indoors and follow any additional workplace safety or public health guidelines. In order to minimize risk of viral spread, unvaccinated individuals may be required to undergo regular screening tests for COVID-19 or other applicable measures including but not limited to masking and social distancing. They will also be required to quarantine if they come into contact with someone who has COVID-19. Employees and students are not required to provide supporting documentation when declaring an exemption on the COVID-19 Vaccine Attestation Form.
Q: I’m concerned about using the “honor system” to show we are vaccinated by entering just the dates and types of vaccine, rather than proof of vaccination. How can we trust that people are being honest?
A: While it’s true that dates and vaccine types on the form can be falsified, we know that vaccination cards are also very easy to duplicate and counterfeit. Many businesses and institutions around the world are struggling with this exact issue. For now, it’s true that someone who is determined to be dishonest about their vaccination status will likely find a way to do so.
We’ve learned from other institutions with vaccination mandates that submission of scanned cards can consume a great deal of data for upload and storage, which can create lags, downtime, and errors.
Q: If there are so many exceptions, does the vaccine mandate even mean anything in terms of safety? It seems like anyone can request an exemption for any reason, so why bother?
A: There are multiple reasons why the College believes the vaccination requirement will provide a level of protection for students and employees.
First, without a mandate, there is no way for the College to require or track COVID-19 vaccination data for students and employees. By requiring all students and employees to submit proof of vaccination or request an exemption, we are able to collect data about percentages of vaccinated individuals. The College has been in close contact with Lane County Public Health and other public health authorities to gather recommendations about safety precautions in alignment with our total vaccination rate across campus. Current information about overall vaccination status will help the College make data-informed decisions about safety in a rapidly-changing environment.
Second, the College and the Board of Education strongly believe that vaccines, in concert with safety precautions like masking and handwashing, are our best defense against COVID-19 as a community. The College hosted many community vaccination clinics over the past year, because we know that vaccination can make our community safer. We also know that there are those in our community who have concerns or hesitancy about the vaccine, and we hope to make educational information available to any person in our community who still has questions about COVID-19 vaccination.
Finally, a vaccine mandate allows the College to direct limited testing resources to the population at the highest risk for infection. Unvaccinated students and employees will be subject to mandatory screening testing, which may help the College identify asymptomatic cases early and mitigate the spread of COVID-19. Unvaccinated individuals will also be required to quarantine for up to 14 days after an exposure.
Q: I already got sick with COVID-19 or had a COVID-19 antibody test that was positive. Do I still need a COVID-19 vaccine?
A: Yes. Whether you had a COVID-19 illness that was diagnosed with a COVID-19 test (either the antibody or antigen test) or was diagnosed based on symptoms, it is still recommended to get the COVID-19 vaccine. Same if you had a COVID-19 antibody test that was positive. It isn’t yet clear whether antibodies developed from exposure or the disease will be as effective or as long-lasting as the vaccine.
Q: What does Oregon Bureau of Labor and Industries (BOLI) have to say about this topic?
A: “Equal Employment Opportunity Commission (EEOC) released guidance under federal law that makes it clear that employers may require workers to receive a COVID-19 vaccine – with limited exceptions. This is also true under Oregon law.”
Q: What does the Equal Employment Opportunity Commission say about vaccinations? (Last EEOC site update 6/28/21)
A: “The federal EEO laws do not prevent an employer from requiring all employees physically entering the workplace to be vaccinated for COVID-19, subject to the reasonable accommodation provisions of Title VII and the ADA and other EEO considerations discussed below. These principles apply if an employee gets the vaccine in the community or from the employer.”
Q. What factors were considered by the Board of Education and LCC when making decisions about the requirement and its implementation?
A: Community colleges in Oregon operate as individual institutions, which allows for flexibility and responsiveness to the needs of their surrounding communities. In this case, there were a number of factors that led the LCC Board of Education to this decision. Some of the reasons include:
- Recommendation and advice from local public health authority,
- Increase student choice in terms of class modalities, to support engagement and academic success,
- Ready availability of COVID-19 vaccine within the area from a variety of sources, and an on-campus Student Health Clinic to support vaccination coordination,
- Effective and continued vaccination outreach within Lane County to BIPOC populations, who may be disproportionately impacted by the health and economic effects of COVID-19, may have an increased risk of contracting COVID-19, and may experience poorer health outcomes if they do contract the disease,
- Recommendation from the Reopening Advisory Team, a group of students and employee representatives from LCC employee working groups (faculty, classified, and management) charged with advising the college on COVID-19 precautions and college under the Governor’s emergency order 20-28,
- Protecting medically-vulnerable students, employees, and community members who are unable to be vaccinated or are vaccinated but still at high medical risk for serious illness if they should contract COVID-19,
- Emergence and transmission rates of the Delta variant, which poses a new threat in terms of COVID-19, especially for unvaccinated individuals,
- Reopening of travel within the US and internationally, which creates a higher risk to the LCC community in terms of communicable disease in general,
- Likelihood that full FDA approval for one or more COVID-19 vaccines will move from Emergency Use Authorization (EUA) to fully approved status within months of August or September 2021,
- Decision by University of Oregon, Oregon State University, and Pacific University (where a majority of our transfer and dually-enrolled students attend) to impose a vaccination requirement for students and employees in the Fall 2021 term, and
- Civic responsibility to our greater community in Lane County to support vaccination and increase the total percentage of vaccinated individuals within the population to reduce overall occurrence and transmission of COVID-19.
Q: I have additional questions about the COVID-19 vaccination requirement. Who can I contact?
Please submit questions about the vaccine requirement using this form. This page will be updated with new information as it becomes available.