Reservation Request Form

Be sure to review the Longhouse Reservation Information and Guidelines prior to submitting this form.

Before submitting the form at the bottom of this page, please check the calendar below to see if the Longhouse is reserved for the date and time you are wanting to request.

Please allow us a week to process your application.

Reservation Request Form

Please provide all of the following information for your request:

Please share your event details in your own words. This will appear on the Longhouse LCC website calendar, what you write here is publicly viewed. Even if your event is closed to the public, Longhouse use is available for public viewing in the Longhouse calendar. 

 

 

Please check if your event is by invitation only. Also consider emailing your invitation to the Longhouse if you would like to extend an invite to the Native American Student Association, or others who you wish the Longhouse to reach out to. 
Please check if your event is by RSVP. If the contact for the RSVP is not the same person who fills out the Longhouse Reservation Submission form - please email the Longhouse with RSVP contact information.
Check if your event is open to students, staff, or community members. If yes, this will ensure your event is listed in the LCC campus wide digital calendar system. A flyer is highly recommended. 
Include set up time and clean up separate from the event start and end time. 
The Longhouse Steward is available, by request, to welcome guests at the start of your event and to share the Longhouse protocols. The Longhouse Steward always strives to participate in the opening of events. If the Steward is not requested or not available, the event host is responsible for reading the protocols at the scheduled start time before the event begins. The Longhouse Steward may stop in at anytime to ensure the protocols are being upheld. 

Flyer info:

Host

Event Title

Date/time

Location

Run of Show (details about what will happen)

Is it : Free, open to everyone, RSVP only?

Host contact name and info

Images and colors must be ADA compliant 

Conference Room, Great Room, Frank Merrill Veterans Memorial Garden
Upload valid food handlers card for kitchen use
Acknowledgement and Agreement:
Welcome
The Longhouse welcomes everyone. It is a living place of learning. Protocols are shaped in agreement with Native students, Native community, and the College. Before an event, course, or reservation begins, the Steward or event lead will share the Longhouse protocols.

Shared Expectations
There are no drugs, alcohol, discriminatory language, or abuse of self or others in the Longhouse. Cash exchange is not allowed inside the Longhouse.

Shared Care
The Longhouse is a ceremonial, educational, and shared community space. Clean up goes faster with more helpers. Together, we help care for the Longhouse as a shared home away from home.

Overview
Thank you for choosing the Longhouse for your event, course, or ceremony. This guide provides an overview of how to help maintain the Longhouse in a good way.

Lead and Helpers
The Lead is the person who completed the reservation agreement on the Longhouse reservation webpage. The Lead is responsible for making sure the Longhouse is left in better condition than it was found. Helpers are those assisting with set up and take down.

Cleaning Guide and Questions
The clean up checklist is provided here, and a printed copy is located on the cleaning cart in the kitchen. Please contact the Longhouse Steward as soon as possible with any questions or concerns, preferably before your reservation. Return the cleaning supplies cart to the kitchen storage hallway. Notify the Longhouse Steward when supplies are low. 

Access and Equipment Use
Set up access is based on the reservation details provided in advance. If you are locked out, call Public Safety non-emergency to gain entry. Dishwasher instructions are posted in the kitchen. All dishes must be dried and put away before leaving. The oven, stovetop, outdoor fryers, and fire pit require a quick training before use. Please contact the Longhouse Steward ahead of time if you plan to use this equipment.

Resources Available Upon Request
Frying oil disposal and tablecloths are available upon request.

Resources Not Available
Set up and take down support, kitchen custodial services, and on-demand cleaning support are not provided.

Before You Leave
Make sure all windows are closed and locked, all doors are closed, and all lights are turned off. Classroom tables should be reset to five to eight tables with two chairs per table, arranged in a square or circle in the middle of the Great Hall under the skylight.

Condition Upon Arrival
If there are concerns about the condition of the Longhouse when you arrive, contact the Steward as soon as possible at 

541-915-5878 by text with “Urgent Longhouse,” 

or by email at cohenrencountrea@lanecc.edu. 

Emails are returned within two business days.

Pest Prevention
Take all pizza boxes to the outdoor dumpster in the parking lot. Remove any food garbage from the Great Room trash can and the kitchen trash can. Leave cans for NASA to redeem. Please do not prop outside-facing doors open, as this increases pest activity.

Great Room
Immediately clean any spills with clean rags. Do not leave floors wet, as untreated wood can buckle. Wipe down all tables that were used. Reset five to eight tables in a circle in the center of the room under the skylight, with two chairs per table. Put away any additional tables and chairs. Sweep the floor.

Hall of Honor
Sweep the floor. Wipe down tables and chairs. Make sure no food, stains, or craft debris are left behind.

Conference Room
Wipe down tables. Sweep if needed. Turn off the heater or air conditioner.

Kitchen: A Shared Responsibility
Custodial does not clean the kitchen. Kitchen care is everyone’s responsibility. The Steward helps make sure everyone is recognized for doing their part, and deep cleaning takes place between terms. If you are available to help with a deep clean, please let the Steward know.

Dishes and Surfaces
All dishes must be hand washed first, sanitized in the washer second, hand dried next, and then put away. Do not leave dishes in the sink or out to drip dry. Wipe out all sinks. Do not leave food debris in the drains. Clean the coffee maker and filter after each use.

Garbage Disposal
Run the disposal if food debris is rinsed into the sink.

Refrigerator and Food Storage
Bag and seal sugars, creamers, and syrups and place them in the refrigerator. Label food with your name and a use-by date. Unlabeled food and drinks may be removed monthly unless other arrangements have been made with the Steward. Clean spills and food debris in the refrigerator immediately.

Equipment and Safety
Turn off the gas and the overhead vent or light when finished. Do not pour oil down the drains. Clean the microwave after use. Clean the coffee pot after each use and place grounds in the trash.

Linens
Place dirty rags in the hamper. Put clean tablecloths in the blue bag on the tablecloth cart in the table and chair storage room. Put dirty tablecloths in the green bag on that same cart.

Contacts

For non-emergency assistance, call Public Safety at 

541-463-5558. 

In an emergency, call 541-463-5555. 

Questions, comments, and concerns may be emailed to 

cohenrencountrea@lanecc.edu. 

Closing Reminder
Thank you for leaving the Longhouse better than you found it. Our shared high standards are stewarded by community, student unions, campus groups, and classrooms who help care for the Longhouse for future generations.
Thank you for your time, effort, and presence in the Longhouse!

By checking the box below, the individual or group representative agrees that they have read the Longhouse Reservation Information, Usage and Guidelines, reviewed the Public Safety website, and will be the individual responsible for seeing to it that he/she or the group they represent adheres to these guidelines. Failure to follow the usage guidelines may jeopardize the individual or group’s future requests to use the Longhouse at the Lane Community College main campus.

We will contact you by email as to the action taken on your request via the contact information provided within approximately one week. If we need further information we will contact you.

If your request is denied or you would like assistance filling out the request form you may schedule an appointment with the Lane Community College Longhouse steward for clarification or assistance. Please call Agléška Cohen-Rencountre 541-463-5238 to schedule such an appointment (please leave a message clearly identifying yourself or your group if you do not get an immediate response to your phone call.)

I have read the Longhouse Reservation Information, Usage and Guidelines and will be the individual responsible for seeing to it that he/she or the group they represent adheres to these guidelines.