Welcome to the Student Life and Leadership Development Forms page. These links are provided here for your convenience, please refer to the instructions included in each document for the proper submission process.
Welcome
Welcome LCC students, advisors, and campus partners! LCC and Student Life and Leadership is excited support your journey in student engagement, leadership, and organizational success. It is the result of collaboration between ten different departments over the summer 2025, all working together to balance student autonomy and engagement with the need to ensure safety, compliance, and alignment with applicable laws, college policies, and procedures.
Please note that this is a living document—it is not exhaustive, and updates will be made as laws, policies, and campus practices evolve. We encourage you to use it as both a guide and a resource, and to connect with Student Life and Leadership whenever you have questions or need additional support. Together, we can continue building a vibrant, inclusive, and safe student experience at Lane Community College.
For any questions please contact studentlife@lanecc.edu or stop by Center 201 for assistance.
Student Leadership Forms
- Recognized Student Organization Event/Meeting/Tabling Request
- ASLCC Request to Purchase Goods or Services
- Running Student Elections Applications
- ASLCC Student Leader Officer Reports
- Lane SGA Survey for Students
- RSO Request to Print
- Request for Student Organization Email
- Student Life and Leadership Travel Procedure and Application
Meetings and Events
- RSO Use of Space
- This procedure establishes clear guidelines for how Recognized Student Organizations (RSOs) may request, reserve, and use campus spaces to ensure equitable access, safety, and compliance with college policies. It emphasizes transparency, shared responsibility, and institutional oversight through Student Life and Leadership, with Public Safety holding final authority on space usage.
- Promotion and Equitable Access
- This procedure sets the standards for how student organizations must promote events to ensure equitable access and compliance with LCC policies. It requires the use of approved advertising channels, advance posting timelines, and adherence to equity, accessibility, and nondiscrimination guidelines for all student-led activities.
- Tabling Procedure
- This procedure outlines the rules for tabling at Lane Community College, ensuring activities support free speech while maintaining safety, accessibility, and campus order. It sets clear expectations for locations, conduct, scheduling, and enforcement, with Student Life and Leadership overseeing coordination and compliance.
- Open Meeting Spaces for RSOs
- This procedure ensures RSO meetings are held in approved, visible, and accessible campus spaces to maintain safety, transparency, and equitable access for all students. It outlines eligible meeting locations, prohibited spaces, reservation requirements, and enforcement measures to uphold institutional policies.
- Bulletin Board Procedure
- This procedure sets the standards for posting materials on LCC bulletin boards, ensuring free expression is balanced with safety, accessibility, and compliance with college policy. It requires prior approval, limits size and duration, and designates approved posting locations while prohibiting unauthorized or for-profit advertising.
Volunteer LCC Staff Advisor
- Step 1
- This memo clarifies the expectations for Volunteer LCC Staff Advisors, emphasizing that their role is to guide and support while student members lead all planning and decision-making. It outlines responsibilities such as approving financial requests, offering procedural guidance, and ensuring safety, while reinforcing that advisors do not manage budgets or perform student tasks.
- Step 2
- This document is the LCC official volunteer waiver of liability that is required to be completed by all volunteers including that of LCC Volunteer Staff Advisors.
- Step 3
- This form documents the voluntary role of LCC staff who choose to advise Recognized Student Organizations (RSOs), clarifying that it is not a condition of employment and carries no compensation. It includes a waiver of liability, outlines advisor responsibilities, and requires annual renewal to ensure alignment with college procedures and student support practices.
Purchasing, Travel, and Student Activity Fee
- Purchasing Methods for RSO
- This procedure explains how Recognized Student Organizations (RSOs) may request purchases or payments, requiring student officer authorization, advisor review (for amounts over $100), and prior approval through Student Life and Leadership. It details approved payment methods, timelines, and restrictions to ensure compliance with LCC financial policies, equity standards, and institutional accountability.
- Student Stipend Procedure
- This procedure emphasizes student-led decision-making, transparency in purchasing, and accountability through required approvals, documentation, and audits that promotes student leadership opportunities for the student, and not for the college.
- Student Organizations Accessing Funds
- This procedure explains how RSOs, DSOs, and college departments may access and use student-allocated funds, ensuring compliance with SGA regulations, LCC procedures, and legal standards. It emphasizes student-led decision-making, transparency in purchasing, and accountability through required approvals, documentation, and audits.
- Financial Compliance Rules Common to ASLCC Organizations
- This procedure consolidates the financial rules for ASLCC-recognized organizations, covering eligibility, budgeting, approvals, procurement, allowable/prohibited expenses, risk management, and travel—ensuring all spending is mission-aligned, equitable, and compliant with LCC policies and ORS 341.290. It emphasizes student-initiated requests with SLL oversight, adherence to the RSO operational year (Fall–May 15), proper documentation and audits, and consequences such as freezes or denials for violations.
- ASLCC & RSO Travel Procedure
- This procedure establishes clear requirements for ASLCC- and RSO-sponsored travel, ensuring trips are safe, inclusive, mission-driven, and fiscally accountable. It outlines eligibility, approval steps, financial rules, safety expectations, and post-travel reporting so student travel aligns with college policy, risk management, and Oregon law.
- Student Life and Leadership Travel Procedure and Application
- (Full Legal name as it appears on picture ID and date of birth are required for airfare requests) This form includes an in-depth orientation that all traveling groups must complete with their advisor. Print and submit all pages to the Department Coordinator, retaining a copy for your group records
- Rates - Per Diem should be calculated by the group leader; be sure subtract all conference-provided meals, and note the first and last day of travel have an alternate rate.
- Personal/Professional Service Agreement
- This document is used by SLL to curate agreements with vendors, services, etc. on behalf of RSO. No student or staff member besides a Vice President from Lane Community College can sign this agreement.
- Payment is made via check. Checks are generated and mailed to the address on the Form W-9 on Thursdays AFTER services have been rendered.
- W-9
- Individuals who are being requested to provide services for an RSO must have this completed. This information to be gathered is the responsibility of the RSO authorized student.
Supporting Documents
- Laws and COPPs relating to Student Activity and Engagement
- This document provides more than 30 reference points to laws, college policies, procedures, and expectations, many of which are cross-linked to related materials on student engagement and activities.
- Glossary of Common ASLCC Terms
- This glossary provides clear definitions of key terms used throughout all documents, helping ensure consistency, transparency, and shared understanding across student organizations.
- Operational Calendar
- The Operational Calendar outlines the yearly timeline for student government and RSO activities, including recognition, budget processes, elections, and training. This document provides structure for planning and accountability for student-led groups to prepare for the next academic year.
- RSO Space Use Agreement
- This agreement defines the temporary, non-exclusive use of campus space by Recognized Student Organizations (RSOs), subject to annual renewal and departmental oversight. It outlines expectations for public access, safety, compliance with college policies and procedures, and affirms that misuse or violations may result in loss of privileges or derecognition.
- Student Activity Fee Procedure
- This procedure outlines how the Student Activity Fee (ASLCC fee) is set and allocated each year by the Lane Student Government Association, in compliance with ORS 341.470 and viewpoint-neutral standards. It details the timeline, public hearings, recommendations to the College President, appeals, and final Board action—to fund student-driven and supportive programs and the Council of Clubs.
- Event Planning Check List
- Use this checklist to make sure that you have considered all of the details for holding an event no matter how small or large.
Student Organizations Requirements
- How to Start a Recognized Student Organization
- This document explains how students can form and maintain a Recognized Student Organization (RSO) at LCC, outlining the purpose, benefits, required steps, and ongoing responsibilities for recognition. It emphasizes student autonomy, compliance with college expectations, and transparency in leadership, financial management, and use of campus resources.
- Student Organization Structural Procedure
- This procedure defines the structures and requirements for student organizations at LCC, distinguishing between SLL Recognized Student Organizations, ASLCC RSOs, and ASLCC Department Student Organizations. It ensures each type supports student engagement while following college expectations, maintaining equity, transparency, and compliance with institutional and legal standards.
- Student Leadership Academic Requirements
- This procedure sets the academic and conduct standards required for students to serve in leadership roles within RSOs and ASLCC, ensuring they maintain satisfactory academic progress while engaged in co-curricular activities. It includes eligibility criteria, monitoring, probation, and appeal processes, aligning with federal work-study standards to support student success and accountability.
- Recognized Student Organization Handbook
- The Recognized Student Organization (RSO) Handbook serves as the official guide for student leaders, advisors, and staff, outlining the policies, procedures, and resources that govern student organizations at Lane Community College. It provides step-by-step guidance on recognition, leadership, events, finances, travel, compliance, and member rights to ensure RSOs operate inclusively, transparently, and in alignment with college values and laws.
- Student Government Policy
- This policy recognizes the Lane Student Government Association (SGA) as the official representative body of credit-bearing, main-campus students who pay the student activity fee, advocating on student issues and providing an educational leadership experience. SGA is distinct from College administration and must operate in conformance with Board and administrative policies while serving as a point of contact between students, college governance, and the Board of Education.
- RSO Re-registration Procedure
- This procedure outlines the annual re-registration requirements for Recognized Student Organizations (RSOs) to maintain active status, campus privileges, and eligibility for Student Activity Fee funding. RSOs must meet membership, training, and reporting standards each Fall, with inactive groups subject to reactivation or new registration after two years.
For any questions please contact studentlife@lanecc.edu or stop by Center 201 for assistance. This page was last updated on 9/28/25. Click here for the live document.