Application Process

Application Process

On this page

  • Overview of the services the Center for Accessible Resources (CAR) provides.
  • Step-by-step guide on how to apply for services with CAR.
  • Contact information for CAR.


CAR is a resource for students, faculty, and staff, with the goal of improving access to the learning environment.

Lane Community College and CAR promotes and supports admissions and participation in all college programs/majors, and makes available accommodations to provide equal access to all qualified (meets the academic and technical standards requisite to admission) students. CAR provides reasonable modifications to requirements and rules, removes barriers to participation, and provides provision of auxiliary aides and services unless doing so would result in a substantial change in an essential element of the curriculum/learning outcome.

CAR works with students to set up academic accommodations for classes and to brainstorm learning strategies and provides disability related advising. There are a variety of academic accommodations that students might use, including extra time on tests, reduced distraction testing, note-taking assistance, use of alternate format textbooks, etc.

CAR collaborates with each student to tailor the process of receiving accommodations and identify which accommodations will be most useful in response to their individual needs. Reasonable and appropriate accommodations are provided for all areas of the learning environment including (but not limited to) credit and noncredit classes, Cooperative Education placements, and clinicals.

It is a student’s right not to disclose if he or she has a disability or uses accommodations. Accommodations will not be given retroactively.

All students are encouraged to take steps to ensure accommodations are in place for future assignments or activities by completing the following process to become eligible for academic accommodations.

For more information, see our COPPS Accommodations page.

Applying for CAR services

1. Submit a CAR Application. 

Application process video:

PDF: Step-by-step instructions on submitting a CAR application 

This process takes about 10 minutes.

Note: No accommodation or affiliation with the CAR is required for the use of a Service Animal. Find more information on Lane's Service Animal Procedures Page.


2. Submit disability verification.

Before submitting any disability verification, make copies for personal record. We will only take a copy of your disability verification. Documents submitted to CAR will not be re-released. Send, fax, email or bring the forms to the CAR office. Disability verification will be reviewed within ten (10) business days of when it was received and confidentially shredded after review. 

What is disability verification?
Disability documentation must adequately verify the nature and extent of the disability in accordance with current professional standards and it must clearly show the need for each if your requested accommodations. All documentation should be recent enough to reflect the student's current level of functioning.

Disability verification may come in any of these forms:

  • Copies of Medical Records
  • Evaluations or diagnostic reports
  • PDF: Disability Verification Information form
    • Click on the PDF link above for copies of the form or pick up a printed copy at CAR.
    • Please have the appropriate, qualified medical professional complete the form.
    • Your medical provider can fax this form back to CAR or you can mail or bring it into the office.

Disability verification should include the following:

  • A specific diagnostic statement identifying the disability including severity and date of current diagnostic evaluation.
  • Specific findings which support this diagnosis including relevant history, tests administered, test results, and interpretation of those test results.
  • Length of condition(s) and expected duration
  • Information concerning the impact of the disability on the educational setting including a description of the physical and/or cognitive functional limitations due to the disability.
  • Medication(s) being used and side effects.
  • Any other helpful information for working with this student.

Can I Use My Individualized Educational Plan?
Individualized Educational Plans are helpful when discussing accommodations, but are not sufficient documentation unless included as part of a more comprehensive evaluative report.

How do I Get Tested?

CAR has put together a list of possible providers for testing/assessments. These are only a few of many options and these are not the only providers we will accept documentation from.

PDF: Testing/Assessment Resource Information

Documentation for Academic Accommodations
Click on the above links for copies of the forms or pick up a printed copy at CAR.
Please have the appropriate, qualified medical professional complete both forms.
Your medical provider* can fax these forms back to CAR or you can mail or bring them into the office.

*Documentation must be from a qualified professional who is licensed or certified to diagnose the disability in question.

If students have questions on what documents are needed, please make an appointment to meet with a CAR advisor.

Occasionally, CAR will need more information from the student or the student's medical provider to determine student eligibility. In this case, CAR will contact the student to set up a 30-minute consultation appointment to talk about further information needed. To ensure CAR can process disability verification as quickly as possible, please respond promptly.

3. New CAR Student Orientation

Before students are able to book an initial student appointment to determine accommodations, they must complete an online orientation. CAR staff will contact you via email and phone to set up the appointment to complete this orientation in our CAR Technology Lab. Staff will be there to assist you if needed. See the pdf and video below for detailed instructions on how to complete the Moodle Tutorial.

PDF: Moodle Orientation tutorial

Video: Moodle Orientation

4. Attend a student interview.

Once CAR has reviewed the student’s application and disability verification and disability verification is considered complete, CAR will contact the student and set up an interview appointment. Appointments can normally be made within one week and last about one hour.

During the student interview the student and their CAR Accommodation Specialist will identify what academic accommodations the student is eligible for and the CAR Accommodation Specialist will provide information on how to use accommodations. The student will also learn about CAR procedures and have an opportunity to ask questions.

CAR requests parents and advocates do not sit in on this initial meeting between student and CAR Accommodation Specialist.

5. Accommodation Determination

In reviewing accommodations, the College will engage in an interactive process with the student, will conduct an individualized assessment of the student’s need, and may use the following analysis:

  • Does the student have a documented disability?
  • Has the student provided adequate documentation regarding his or her functional limitations?
  • Is the student “otherwise qualified”?
  • Is the request reasonable?
    • Would the requested accommodation fundamentally alter the essential requirements of the course, activity, or program?
    • Would the accommodation be an undue hardship on the college?
    • Would the accommodation pose a threat to the safety of others or the public?

The College is not obligated to provide the requested accommodation but is obligated to provide a reasonable accommodation.

If the college determines that additional medical documentation is needed to support a request for academic adjustments or auxiliary aides the college will notify the student within ten (10) business days.

Students will receive written communication of their accommodation determination including an explanation of the factors considered and determinations made in support of the decision at their email address within ten (10) business days.

If students would like to appeal the determination made by the Center for Accessible Resources (CAR), they can visit our grievances page.

What next?

Each term, students will need to request accommodations online for each class. Please see the Requesting Accommodations Page.

Students, parents, and advocates may also want to review information on our Transition Planning for High School Students Page and Placement Testing Page.

Information about a student's disability is considered a highly confidential part of the student's educational records and is protected by the federal law FERPA (Federal Family Education Rights and Privacy Act of 1974).

Questions or concerns? Students should immediately contact their CAR Accommodation Specialist. If needed, visit CAR's Grievances Page for information on informal and formal complaint processes.

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