Rules & Regulations for Using VA Benefits
Students are encouraged to use the VA's ask a question feature located at https://gibill.custhelp.com/app/answers/list.
Program of Study
Students using VA educational benefits must be enrolled in an approved degree or certificate program and only courses applicable toward the degree or certificate and their prerequisites can be certified for VA payment.
Students using VA educational benefits will be required to follow all Lane's GPA requirements in accordance with the Academic Standards outlined in this catalog. Each student applying for VA educational benefits will receive a copy of the Standards of Academic Progress for Using VA Benefits at the time of initial certification. These standards apply to all eligible persons using educational benefits administered by the VA.
The VA pays for all the following grades: "A", "B", "C", "D", "F", and "P". Grades not covered for VA payment are "NC", "NP", and "Audit" (U).
If you receive an Incomplete ("I" ) grade, and the "I" grade is not converted to a letter grade within one year from the last day of the term it was received in, your VA payment will be retroactively reduced back to the first day of the term it was received. You may not re-register for a course you received an "I" grade in for payment (unless a full year has gone by and the VA has already reduced your benefit payment). You must complete an "I" grade on your own.
The Veterans' Administration will be notified if a student fails to meet the minimum standards of academic progress for three consecutive terms, or receives all "F", "NC," or "NP" grades in any one term, in accordance with Lane's procedures for academic standards. In order to have VA educational benefits reinstated after unsatisfactory progress, a student must satisfactorily complete a subsequent term. The student will be reimbursed retroactively by the VA after completion of a successful term.
Schedule Changes, Drops and Adds Within Drop Period
If courses are dropped any time during the first four weeks of the term, the student is paid at the previous rate up to the date the course is dropped.
After Drop Period
The VA allows a student to withdraw up to six credits one time only after the fourth week of the term and assumes that there are mitigating circumstances; hence, benefits will be paid at the previous rate until the date the course(s) is dropped. Outside of this one-time, six-credit exclusion to the "mitigating circumstances" rule, unless mitigating circumstances are submitted and accepted by the VA, any reduction in credit load after the fourth week of the term will result in an overpayment retroactive back to the first day of the term. If there are "mitigating circumstances" involved in the reduction of credits, documentation and a statement by the student must be submitted to the Veterans Office to be forwarded to the VA for determining any overpayment.
- All students must request certification every term by submitting a VA term planner. No VA certification will occur unless a term planner is submitted. Students should submit planners at least 6 weeks before the start of the term.
- Term planners are a guide for the School Certifying Official (SCO) to ensure classes are required and apply toward the degree/certificate being pursued. Academic advisors are not SCOs and SCOs are not VA employees.
- Students cannot be VA certified for classes previously passed.
- Prior to a student's first VA certification of enrollment, students must submit official transcripts to LCC for every school they previously received credit from. If all transcripts from prior schools have not been received, the student will not be VA certified until those transcripts arrive.
- Students will be paid for only those specific courses required in their declared major and any prerequisites. The VA does not permit payment for courses for the sole purpose of reaching full-time housing benefits. Every class certified for VA benefits must be required for the degree/certificate being pursued at LCC.
- If a passing grade was not received in a program's required course, it can be repeated again for VA payment.
- In order for a student to be certified to take remedial courses for major requirements in english, math and writing (below 100 level), testing results from the Testing Office must indicate they are necessary. These specific classes, if required, must be taken in class. These classes cannot be taken online, as hybrid or independent study for VA credit.
- For VA purposes, courses with a method of instruction labled online, hybrid, telecourse, independent study, and live interactive are considered online courses.
- Students using Ch 33 benefits must take at least 1 course identified as a standard classroom course to receive the full housing stipend for the number of credits they are taking. Chapter 33 students taking all online, independent study, or hybrid courses will be paid 50% of their housing stipend. Additionally, Ch 33 students need to take 7+ credits of required courses to receive the housing stipend.
- Please note, this is not an all-inclusive list of every VA education benefit rule. It is likely there may be other VA rules the college has to follow that isn't necessarily listed on this page. Please ask the School Certifying Official about anything not already listed.
For payment purposes, during a standard term, 12 credits is considered full-time. Payments for credit loads below 12 credits will depend on the veterans education benefit chapter being used and the number of credits certified. If a student registers for less than half-time, the student only receives tuition/fee reimbursement for that term. For non-standard terms such as summer, the VA pays benefits based on the actual class dates and credit load. The VA treats different summer class periods as different terms and pays based on the class length and credit load during each term separately. The VA does not pay benefits when class in not in session.