Thank You Volunteers - Event Date: October 23, 2018
We have filled all of the positions for 2018; however, if you would like to be an alternate should a volunteer drop out, please contact Phillip Hudspeth, (541) 463-5898, firstname.lastname@example.org OR Shelby Anderson, (541) 463-5135, email@example.com
Volunteer Room Monitor:
Oversees buffet (catered food to feed volunteers), monitor security of volunteer room and act as point of contact for volunteers. Food will be delivered, set up and picked back up by outside food vendor. Wi-fi available. (3-9pm)
Registration / Sales / Check-Out:
Register/check-in guests, assign bidder numbers, apply package sales to guest records during the event, and check guests out (print receipts/reports as applicable). We are using online auction software, laptops, credit card sliders and wireless printers. The registration stations are counter height, so volunteer must be able to stand for prolonged periods of time. Training is included and prefer the volunteer is familiar with a computer/laptop. Registration will be held inside this year, not in a tent as in previous years. These volunteers may dress semi-formal. (Meal 3pm, training/orientation 4pm, doors open 5pm, event ends approximately 9pm)
Silent Auction Room Manager:
Seeking motivated volunteer to manage the Silent Auction Room. Oversee display items during event and package items by bidder number after Silent Auction has closed. All items will be packaged by Bidder Number. Provides one copy of all bidder sheets to Sales member at Registration station after Silent Auction has closed. Will oversee Silent Auction Room Assistants and jump in whenever needed. During check-out, this will be a very fast-paced position in a short period of time. Attention to detail is a must. Silent Auction Room will be located upstairs.(Meal 3-4:30pm, Silent Auction Room 5-9pm)
Silent Auction Room Assistant:
Assist Manager in the Silent Auction Room. Oversee display items during event, greet guests, and package items by bidder number after Silent Auction has closed. This position will provide guests with all items purchased during the event (packaged by Bidder Number), at the end of the evening during check-out. Toward the end of the evening, this will be a very fast-paced position in a short period of time. Attention to detail is a must. Silent Auction Room will be located upstairs.(Meal 3-4:30pm, Silent Auction Room 5-9pm)
Motivated, outgoing volunteers who are comfortable in large crowds. This team will be running a prize wheel while selling bottles of wine. Must be able to work quickly while maintaining enthusiasm. Must be 21 years or older. This position will record Bidder Number for each sale and provide list to a Sales member at Registration. This position may dress semi-formal. (5-8pm)
Lucky Coin Raffle:
Motivated, outgoing volunteers who are comfortable in large crowds. This position will be selling Lucky Coin Bags to guests.This position will record Bidder Number for each sale and provide list to a Sales member at Registration. This position may dress semi-formal. (5-7pm)
Assist during the Check-Out process. This volunteer will move quickly between the Check-Out station (downstairs) and the Silent Auction Room (upstairs). Upon guest request, this volunteer will pick up purchases from Silent Auction Room and bring them to guest at Check-Out. Carts and access to an elevator will be used for large or bulky items. Comfortable shoes are a must. (8-9:30pm)
Cook Book Sales:
Oversee cookbook table and sales. Provides copy of bidder sheet to Sales member at Registration station periodically throughout the event.
- Please note that we will have food and beverages available to all volunteers at the Harvest Dinner and Auction event beginning at 3pm. There will be vegan options available.
- There will be a secure room (Building 19, Room 231J) to leave your belongings in while you are working, but we politely request that you leave valuables at home.
- We ask that all volunteers wear comfortable shoes, slacks/pants (no jeans, no holes) and appropriate shirt/top. You may dress semi-formal/formal if you wish.