Structure and Function

Structure and Function of ASLCCSG

Overview

Every student who is currently enrolled in one or more credit classes on the main campus and has paid the mandatory student activity fee at Lane Community College is a member of the Associated Students of Lane Community College (ASLCC). The Associated Students of Lane Community College Student Government (ASLCCSG) is an organization of elected and appointed students who represent the student body (ASLCC).

The ASLCCSG is governed by several documents. The ASLCCSG Constitution outlines the basic form of Student Government and its The constitution's policies may only be changed or updated by a vote of the student body. The ASLCCSG By-Laws provide more specific information: Job descriptions for student representatives, election rules, and other guidelines for Senate business and policies and can we changed by a vote of the ASLCCSG Senate. In addition to the Constitution and By-Laws, the Student Government is also required to comply with all Lane Community College policies and procedures.

Structure

Twenty-one (21) representatives comprise of the ASLCC Student Government. The Executive cabinet consists of: President, and Vice-President. The Staff consists of nine (9) positions: Communications Director, Treasurer, Chief of Staff, Multicultural Program Coordinator, Gender and Sexuality Diversity Advocate, State Affairs Director, Sustainability Coordinator, Snack Shack Coordinator, and the Clothing Stash Coordinator. The remaining ten (10) positions are Senators-at-Large.

ASLCC Structure Flow ChartASLCCSG Structure

Duties of Office

Duties of Executive Officers

President

  • Shall serve as the official representative of the Senate and ASLCCSG as stated in COPPS.
  • Shall be appointed as an ex-officio member of all Senate committees.
  • Shall assume all responsibility for executive and administrative work of the Senate and ASLCCSG.
  • Shall sit on the OSA Board of Directors or delegate this position to the best qualified student.
  • Shall nominate and appoint staff members.

Vice-President

  • Assumes the duties of the President in the President's absence.
  • Assumes the duties of the Treasurer in the Treasurer's absence.
  • Create an agenda for all Senate meetings
  • Serve as chair for ASLCCSG Senate meetings
  • Serve as chair for ASLCCSG Elections Committee
  • Shall work with the President Pro-tempore to keep track of all Senate work hours and committee reports.
  • Shall work with the President Pro-tempore to manage Senate and provide assistance in the execution of their duties.
  • Shall work with the President Pro-tempore to hold check-ins with individual Senators on a regular basis.

Duties of Executive Staff

Treasurer

  • Shall monitor and report all funds of ASLCCSG.
  • Shall authorize and coordinate the disbursement of ASLCCSG funds upon Senate approval.
  • Shall provide the Senate with a monthly statement of ASLCCSG expenditures.
  • Shall provide the Student Life and Leadership Director, the Vice-president of Student Services, and the Torch with quarterly ASLCCSG financial statements.
  • Shall present the Budget Committee’s proposed annual budget to the Senate for approval within the first eight (8) weeks of fall term.
  • Shall be a member of the College Budget Committee/Subcommittee.
  • Shall sit on the Lane Finance Governance Council

Communications Director (CD)

  • Shall be responsible for distribution of all official ASLCCSG information and publications.
  • Shall monitor and update the ASLCCSG web site
  • Shall establish and monitor the ASLCCSG Engage page.
  • Shall monitor and update all ASLCCSG internet and social media relations.
  • Shall assist campus clubs and organizations with publicity as time permits.
  • Shall take and post minutes for all ASLCCSG Senate meetings

Chief of Staff (COS)

  • Shall keep track of all Executive Officers and Staff work hours.
  • Shall manage Executive Staff and provide assistance in the execution of their duties.
  • Shall hold weekly check-ins with individual Executive Staff on a weekly basis.
  • Shall be manager of office, including organizing and designating desk and office space, supplies, equipment, etc.
  • Shall study ASLCCSG policy and make recommendations for amendments, addendums, and new policy to facilitate the effective operation of Student Government.

Multicultural Program Coordinator (MPC)

  • Shall be responsible to bring a variety of culturally diverse events to the campus.
  • Shall be a designated Oregon Students of Color Coalition (hereinafter “OSCC”) board member.
  • Shall sit on the Lane Diversity Governance Council
  • Shall act as an advisor to the ASLCCSG President and Executive staff concerning issues affecting campus diversity.
  • Shall work with the Gender & Sexual Diversity Advocate and State Affairs Director to create a safe space as pertained to ASLCCSG policy.
  • Shall work with all cultural student groups and the Multicultural Center to help support and promote their events.

Gender and Sexuality Diversity Advocate (GSDA)

  • Shall be responsible to bring a variety of culturally diverse events to the campus.
  • Shall be a designated Oregon Student Equal Rights Alliance (hereinafter "OSERA") board member.
  • Shall sit on the Lane Diversity Governance Council.
  • Shall act as an advisor to the ASLCCSG President and Executive staff concerning issues affecting campus diversity.
  • Shall work with the Gender & Sexual Diversity Advocate and State Affairs Director to create a safe space as pertained to ASLCCSG policy.
  • Shall work with all LGBTQ= student groups and the Gender Equity Center to help support and promote their events.

State Affairs Director (SAD)

  • Shall serve as the ASLCCSG liaison to all external governmental bodies as directed by the President.
  • Shall serve as the ASLCCSG liaison to OSA, and work closely with the OSA Campus Organizer.
  • Shall work with the OSA Campus Organizer and the OCCSA designated board members to organize voter registration, education, and turnout drives.
  • Shall be a designated OSA Board of Directors member or delegate this position to the best qualified student.
  • Shall work with the Multicultural Program Coordinator and the Gender and Sexuality Diversity Advocate to create a safe space as pertained to ASLCCSG policy.
  • Shall work with any external student groups and organizations to assist in their projects and events.

Sustainability Coordinator

  • Shall be responsible for the administration and operational procedures of the Rainy Day Food Pantry (RDFP)
  • Shall submit the Food for Lane County (FFLC) food order each Tuesday for the following week’s pickup
  • Shall coordinate and calculate food pantry usage statistics for the monthly FFLC report
  • Shall keep an up-to-date detailed inventory of the RDFP
  • Shall actively engage in recruitment for work-study and volunteer positions within the RDFP
  • Shall actively pursue fundraising sources and food donations to ensure the continuity of the RDFP
  • Shall collaborate with LCC student groups, clubs, and unions around ecological sustainable work
  • Shall collaborate with the Learning Garden Specialist, Food and Beverage Manager, and other non-student entities to effectively implement ecological campaigns
  • Shall sit on the Lane Facilities Governance Council
  • Shall sit on the Lane Sustainability Committee

Snack Shack Coordinator

  • Shall be responsible for the administration and operational procedures of the ASLCCSG Snack Shack.
  • Shall actively engage in recruitment for work-study positions within the Snack Shack
  • Shall manage work-study hires and schedules
  • Shall keep track and monitor all funds earned by the Snack Shack
  • Shall keep Snack Shack stocked with weekly grocery store runs
  • Shall maintain a clean and tidy workspace

Clothing Stash Coordinator

  • Shall be responsible for the administration and operational procedures of the The Stash
  • Shall actively engage in recruitment for work-study positions within the Stash
  • Shall manage work-study hires and schedules
  • Shall set hours each term for The Stash
  • Shall keep The Stash stocked with frequent clothing donations
  • Shall maintain a clean and tidy workspace

Duties of Senate

President Pro-Tempore

  • Shall be a current Senator and nominated and elected by the Senate.
  • Shall work with the Vice-President to keep track of all Senate work hours and committee reports.
  • Shall work with the Vice-President to manage Senate and provide assistance in the execution of their duties.
  • Shall work with the Vice-President to hold check-ins with individual Senators on a weekly basis.
  • Shall chair the Senate meeting in the event of the Vice-president’s absence.
  • Shall keep a copy of all senate related documents, including, but not limited to: senate agendas, meeting minutes, gallery and senate sign in sheets, and any relevant paperwork distributed at senate meetings.

Senator-At-Large

  • Shall vote in the disbursement of all ASLCCSG expenditures brought forth for consideration by the Senate.
  • Shall vote for approval of the proposed budget for the ensuing year.
  • Shall vote in the determination of policies and rules for ASLCCSG.
  • Shall maintain an open a line of communication between the students and the Senate.
  • Shall assume positions on appropriate ASLCCSG and college committees, councils, and commissions.
  • Shall attend all Senate meetings and Work Sessions.
  • Shall establish and post regular office hours.

Function

The ASLCCSG serves as the voice and representatives of the students on campus, in the community, on a state-level, and a national level. ASLCCSG provides programs and services based on student needs and requests. Currently, ASLCCSG runs and operates the Snack Shack, the Stash, and The Rainy Day Food Pantry. The ASLCCSG budget allows the ASLCCSG Senate to also provide limited funding for clubs, organizations, programs, and departments that request financial assistance. Groups interested in requesting funds from ASLCCSG should log in to Engage and complete the funds request form. Funds requests forms can be found under "Forms" in the ASLCC portal. No requests are granted without completing a form on Engage and having a representative from the organization requesting the funds present at the Senate meeting where the request is being considered.