In-Kind Donation Form and Instructions

In-Kind Donation Form and Instructions

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Foundation Gift-in-Kind Form

Harvest Dinner Auction Gift-in-Kind Form

• All gifts of equipment and materials donated through the LCC Foundation become college property.
• Disposition of these gifts must conform to college (COPPS) guidelines and procedures.
• Gifts of motor vehicles, boats and airplanes shall include title, bill of sale, and IRS Form 1098-C.
• If value is over $5,000, IRS Form 8283 signed by an IRS qualified appraiser and written appraisal is required.
• You may be required to contact LCC Facilities (FMP) at (541) 463-5000 for Title Transfer process.
• You may be required to contact LCC Purchasing at (541) 463-5208 for assignment of Fixed Asset Number.
• If you need help completing this form or have questions, please contact us at (541) 463-5135.

Definition: Gifts-in-kind are gifts of property that are voluntarily transferred by a donor to Lane Community College without compensation. These gifts may include equipment, vehicles, materials, supplies, artwork, gift cards, and other personal property a donor might give to Lane for use in its educational programs.

Gifts of services are not considered to be a tax-deductible contribution.

The donor and department representative completes the Gift-In-Kind Acceptance Form. The department head or dean shall sign the form where appropriate and send to the Foundation for receipting. It is important to designate the department and Foundation fund that the gift is to be credited to.

If the item(s) donated will remain in the department's possession, a fixed asset number must be assigned by LCC Purchasing Department. Contact the Purchasing Department at (541) 463-5208 for more information and for assignment of fixed asset number.

If the item donated to Lane is sold, transferred or disposed of within three years from the date of the gift, the department shall notify Purchasing and the Foundation in writing, within one week of the sale, so the Foundation can comply with IRS regulations in reporting such a transaction.

In-Kind Donations up to $5,000:
If the donation is from $500 to $4,999.99, the department representative accepting the gift should inform the donor that an IRS Form 8283 will need to be filed with their tax return to claim the deduction and should advise the donor to contact his/her tax consultant.

In-Kind Donations of $5,000 and above:
If the donation is $5,000 or more, the department representative accepting the gift shall inform the donor that an IRS Form 8283, signed by an authorized appraiser, is required by the IRS and the Foundation, in addition to a copy of the appraisal.

In-Kind Donations of Motor Vehicles, Boats and Airplanes:
In addition to the completed Gift-in-Kind Form (including donor's Tax ID Number and/or Social Security Number), please provide the Foundation with a copy of the Vehicle Certificate of Title (front and back), copy of the Bill of Sale, IRS authorized appraisal (if value is over $5,000.00), and IRS Form 1098-C and IRS Form 8283.

When an in-kind gift of a vehicle, boat or airplane has been received by the department, please inform the LCC Purchasing Department at (541) 463-5208 for assignment of a fixed asset number.

The department representative shall also contact Facilities Management & Planning at (541) 463-5000 and complete a separate process for title transfer (Oregon Department of Motor Vehicles).

College Online Policy & Procedure for Donated Vehicles (FMP)

College Online Policy & Procedure for Gift and Donation Acceptance

IRS Form 1098-C

IRS Form 8283

If you have questions or need assistance, please contact the Foundation at (541) 463-5135.

Note: Under IRS regulations, the valuation of any gift-in-kind is the responsibility of the donor and/or IRS authorized appraiser. Lane Community College and its employees are not authorized to give a value on any property to a donor for tax purposes. College employees may provide a value to the Foundation for the purpose of recording the gift only.