In-Kind Donation Form and Instructions

In-Kind Donation Form and Instructions

To access the fillable versions of our forms, please click the link below for the form you would like to use, choose to download the form using the browser menu buttons, and then choose "Open with Adobe Acrobat" and click OK. You may need to save the document as a .pdf to your desktop and then open the document from your desktop.

Foundation Gift-in-Kind Form

Harvest Dinner Auction Gift-in-Kind Form


Gift-in-Kind Instructions

Definition:
Gifts-in-kind are gifts of property (non-cash items) that are voluntarily transferred by a donor to Lane Community College without compensation. These gifts may include equipment, materials, supplies, artwork, gift certificates and other personal property a donor might give to Lane for use in its educational programs.

Gifts of services are not considered to be a tax deductible contribution.

Questions about specific gifts should be directed to the Foundation Director at (541) 463-5804.

In-Kind Donations up to $5,000:
The donor and department representative completes the department's portion of the Gift-In-Kind Acceptance Form. It is important to indicate the department name and department project/fund that the in-kind gift is to be credited to.

Send the completed form, signed by the department head, to the Foundation for receipting.

If you are submitting gift cards, gift certificates or other non-cash items, please present original items with completed form. If you are not able to supply the original item, please provide legible copies of both the front and back of the item and attach to completed form for processing.

If the donation is from $500 to $4,999.99, in addition to the above, the department representative accepting the gift should inform the donor that an IRS Form 8283 will need to be filed with their tax return to claim the deduction and should advise the donor to contact his/her tax consultant. Copies of the form are available from the Foundation or at www.irs.gov/pub/irs-pdf/f8283.pdf.

In addition to the above information, if the in-kind gift is a motor vehicle, boat or airplane, please see information in "Donation of Motor Vehicles, Boats and Airplanes" section below.

Donations of $5,000 and above:
In addition to the steps outlined above, the department representative accepting the gift shall inform the donor that an IRS Form 8283, signed by an certified/authorized appraiser, is required by the IRS and the Foundation, in addition to a copy of the certified appraisal.

The Gift-In-Kind Acceptance Form shall be signed by the department head accepting the gift.

For a gift of any such value, the donor should seek the advice of his/her tax consultant.

If the item donated to Lane is sold, transferred or disposed of within two years from the date of the gift, the department shall notify Purchasing and the Foundation in writing, within one week of the sale, so the Foundation can comply with IRS regulations in reporting such a transaction.

In addition to the above information, if the in-kind gift is a motor vehicle, boat or airplane, please see information in "Donation of Motor Vehicles, Boats and Airplanes" section below.

Donation of Motor Vehicles, Boats and Airplanes:
In addition to the completed Gift-in-Kind Form (including donor's Tax ID Number and/or Social Security Number), please provide the Foundation with a copy of the Vehicle Certificate of Title (front and back), copy of the Bill of Sale, certified authorized appraisal (if value is over $5,000.00), and IRS Form 1098-C and IRS Form 8283.

When an in-kind gift of a vehicle, boat or airplane has been received by the department, please Inform the LCC Purchasing Department at (541) 463-5208 for assignment of a fixed asset number.

The department representative will also need to contact Facilities Management & Planning at (541) 463-5216 and complete a separate process for title transfer (Oregon Department of Motor Vehicle).

College Online Policy & Procedure for Donated Vehicles (FMP)

College Online Policy & Procedure for Gift and Donation Acceptance

IRS Form 1098-C

IRS Form 8283

For help completing any of the forms mentioned above, please contact the Foundation at (541) 463-5135.


Note: Under IRS regulations, the valuation of any gift in kind is the responsibility of the donor and/or certified authorized appraiser. Lane Community College and its employees are not authorized to give a value on any property to a donor for tax purposes. College employees may provide a value to the Foundation for gift records only.