Foundation Forms for Staff
How to Access Money in Your Foundation Account
If you are an authorized signer on a Foundation account, you may access departmental funds by completing a Check Request Form or a Request to Transfer Funds Form and attach appropriate documentation (receipt/invoice/etc.) for the expenses. You may choose to have your Foundation funds transferred into your college finance account (using a college FOAP), request a check (direct mail or pick-up), or transfer to a student account (include student L #). We cannot cut checks directly to students.
To access the fillable versions of our forms, please click the link/icon (.pdf) of the form you would like to use, choose to download the form using the browser menu buttons, and then choose "Open with Adobe Acrobat" and click OK. You may need to save the document as a .pdf to your desktop and then open the document from your desktop.
Guidelines For Requesting Disbursements - Before seeking payment or reimbursement from the Foundation, please read through the guidelines. The Foundation does not reimburse or provide any funding for the purchase of gift cards or gift card-related fees. The Foundation does not provide cash advances. All check requests must be accompanied by appropriate documentation.
W-9 Form - Required for payments to individuals and non-incorporated businesses.
Deposit Transmittal - Download and save this .pdf form to your desktop; it is fillable! Deposit Transmittal for College Finance (Non-Gift Revenue Only). Please deliver all deposits in person to College Finance. Do not ever send cash, checks or credit card information via Campus Mail. Non-gift revenue is money received from the sale of something. Examples would include: ticket sales, music sales, food sales, raffle, room rental, or any other occurrence where you would receive monies that are not considered to be a charitable donation by the IRS (see IRS Pub 1771 or IRS Pub 526 regarding Charitable Contributions). Non-gift deposits must be turned in to College Finance with their Deposit Transmittal. College Finance will determine if it should come over to the Foundation for deposit into a Foundation account.
LCC Foundation Gift Transmittal - Deposit Transmittal for Foundation Funds (Gift Revenue Only). Please deliver all deposits in person to the Foundation. Do not ever send cash, checks or credit card information via Campus Mail. Gifts, also known as charitable contributions, are made by an individual or an organization to a nonprofit organization, charity or private foundation. Charitable donations are commonly in the form of cash, credit card or checks. The individual (donor) receives a letter from the nonprofit organization acknowledging that their gift is tax-deductible to the extent allowed by law. Donors should consult with a tax professional to determine the extent of their gift's tax benefit.
In-Kind Donation Form and Instructions - Please see this page to determine how to value and document an in-kind gift. Please seek advice from a certified public accountant or other tax professional when claiming in-kind donations for tax purposes.
Request for New Account Form - To request a new Foundation account (fund/project).
Request for Account Revisions Form - To add, remove or change authorized signers or make other Foundation account revisions.