HUMAN RESOURCES ANALYST 1
C1050
Pay Level 12
Purpose of Classification:
Provides responsible resources and information to College department managers, employees, prospective employees and students. Positions in this class apply professional skills in one or more of the following functional areas: job classification, compensation, payroll and benefits administration; recruitment; selection and placement; equal opportunity and affirmative action; and human resources transactions and records management.
Human Resources Analyst 1 positions are distinguished from Human Resources Analyst 2 positions by a lower level of complexity, sensitivity, independence and the diversity of assignments. Positions in this classification carry out assignments and projects that typically require the application of established procedures, perform assignments within the procedural framework established by higher-level employees and make independent decisions consistent with College policies and procedures.
Work is performed in accordance with the College's mission, vision, and core values.
Essential Functions:
Manages specific human resources programs such as affirmative action, classification, compensation, payroll, leave of absence, College leaves, retirement, insurance or recruitment and selection including the collection, tabulation, analysis and reporting of data and the maintenance of records; consults with external service providers and/or regulatory agencies (i.e. BOLI, EEOC, IRS, PERS).
Provides technical assistance to College staff in developing and implementing operational policies, practices and procedures; responds to inquiries and explains the application of legal requirements, labor contract provisions and College personnel policies; advises staff on strategies for enhancing the results from various human resources practices.
Develops and provides training for staff in various human resources practices and legal compliance issues; investigates specific questions and complaints related to human resources issues and legal compliance and assists staff in resolving specific personnel problems.
Monitors College employment practices to ensure adherence to College policies and procedures, labor contracts, and federal and state laws and regulations.
Creates, maintains and retrieves information from various human resources data bases and personnel transaction tracking systems; initiates the preparation of periodic reports and prepares custom reports in response to specific internal and external requests; performs data analysis as required to prepare reports.
Participates in the review of existing human resources policies, procedures and labor contract provisions and recommends changes as necessary to ensure efficiency of services and legal compliance; writes procedures to document and clarify policies, contract provisions and legal standards.
Serves on special department and College-wide committees, at times in a key committee facilitation role.
Actively demonstrates Lane's core value of Diversity by modeling and ensuring diversity and cultural competency (respect, inclusiveness, reflecting, valuing and welcoming of cultural differences) in all position responsibilities regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veterans status, nationality, age, origin, first language, geographic location, communication style or work style or status.
Does related work as required.
Minimum Qualifications:
An associate degree in human resources management, public administration, business or a field closely related to the scope of assignment. Three years of progressively responsible professional experience, two years of which are within the area of specific assignment.
Equivalent combination of training and experience will be considered qualifying.
Knowledge, Skills and Abilities:
Knowledge of: human resources principles, practices and techniques associated with job classification, compensation, benefits administration, recruitment and selection, equal opportunity and affirmative action and personnel transactions and records management as required within the area of work assignment; applicable laws, regulations and case law as required within the area of work assignment; computer software applications, including statistical analysis as required within the area of work assignment; workforce diversity training strategies as required by work assignment; administrative practices and office management techniques; work team processes, as required by the area of work assignment; College human resources management policies and practices, or the aptitude to quickly acquire such knowledge; English composition, spelling and grammar.
Skill in: the proficient use of computer software programs including database, spreadsheet and word processing applications, as required within the area of work assignment; applying statistical analysis principles and practices; developing and conducting training and outreach programs; problem solving, advocacy, conflict resolution and negotiation strategies.
Ability to: quickly build and maintain an effective working knowledge of the College's culture and apply human resources work practices within that culture in a manner that builds positive and collaborative working relationships with employees, students and compliance agency representatives and the general public; comprehend, interpret and apply complex technical and legal information and to apply College policies and procedures to day-to-day operational issues and problems; effectively use oral and written communications to communicate complex technical, legal and sensitive information to managers, employees, prospective employees and external service and regulatory agencies; design and conduct human resources related research; implement related performance auditing and results measurement systems within the Human Resources Office; plan and organize meetings and training sessions; develop budgets, prepare budget justifications and track expenditures; plan multiple work assignments and set priorities; work under pressure and meet deadlines; be sensitive to various ethnic and gender differences, carry out individual assignments with minimal direct supervision; work collaboratively as a member of a team with active and appropriate participation; handle conflict situations and keep focus on facts and problem resolution; attend meetings and trainings as required; and work safely in operating equipment and/or performing duties to prevent injury to self and others.
Physical Demands:
While performing the essential functions of these positions, employees in this classification may be required to sit, stand, keyboard, write, listen, and speak for extended periods of time Work involves concentrated mental and visual attention for sustained periods of time. Work may require transporting materials up to 25 pounds.
Working Conditions:
Positions in this classification work indoors. These positions are exposed to usual office working conditions such as office noises and interruptions, such as printers, telephones, and visitors. These positions may work with individuals who may be hostile or abusive. Work involves concentrated mental and visual attention for sustained periods of time. Work may require transporting materials up to 25 pounds.
Some positions in this class may work within a formal work team organizational structure. Positions functioning within a work team structure require each position to work in an interdependent manner in planning and coordinating work of a team, while actual tasks may be performed by individual team members in a fashion requiring a high degree of independent judgment and decision making within established policies and legal parameters. Participates collaboratively in function-specific and cross-functional teams to evaluate, problem solve and revise existing processes and procedures to improve customer service efficiency and effectiveness; participates in short and long-range planning.
Tools and Equipment Used:
In performing the essential functions of the position, the following tools and equipment may be used: laptop and desktop computers, various computer hardware and software, copiers, printer, scanners, fax machine, telephone; and other related tools and equipment.
Supervision:
Works under the general direction of a lead worker or manager who sets forth broad working policies and program objectives. Positions in this class are responsible for establishing their own work procedures and priorities within broad guidelines. Many assignments are self generated based on a knowledge of work processes and results that must be achieved. Work results are evaluated periodically by the lead worker or manager to assess results obtained and for conformance to overall program goals and professional standards. Review of work in progress is generally in the form of collaborative consultation and resolution of problems rather than setting forth specific direction and procedures for employees to follow.
Positions in this class may assign tasks, trains, provides priorities, and monitors work results of hourly classified and student workers.
01-06-98
Title Updated 2-2006
Edited/Reviewed: 3-2015