Revised February 2014
Article I. Name
The name of the organization shall be the Lane Community College Chapter of the American Association of Women in Community Colleges.
ARTICLE II. Purpose
The purpose of this organization shall be:
- To celebrate the advancement of women.
- To educate women through scholarships and workshops.
- To motivate women to achieve their highest aspirations.
- To support and encourage personal and professional growth.
- To recognize and uphold the purpose and by-laws of the state chapter and national organization of AAWCC.
ARTICLE III. Membership
- The organization shall maintain at least 10 members.
- The membership shall consist of all Lane Community College staff and students who pay annual dues.
- Membership eligibility shall continue for retirees and for members whose active connection with Lane Community College has ended, but who wish to retain or renew their membership.
- The term of membership will be for a minimum of 12 months and will terminate at the end of the calendar year in which the member has had 12 full months of membership. Membership privileges shall receive the benefit of a 30-day grace period from the renewal date. Upon payment of dues, a member shall be enrolled as follows:
Regular member - A regular member must be a member of the state and national AAWCC organizations.
Associate Member - An associate member may choose to pay only local dues and will have full voting privileges.
Section 1. Titles and Duties
The officers of this organization, each of whom must be a member in good standing, shall be President, President-Elect, Past President, Vice President for Membership, Vice President of Finance, Vice President of Communications, Vice President of Records, and Webmistress.
Officers shall serve for a term of two years. President-Elect, President, and Past President serve in combination a 3-term (6 years) commitment beginning with the office of President-Elect or until their successors have been duly elected and installed.
Officers shall be elected on a rotating basis. Elections will be conducted during Spring term, by mail to the membership.
In the event the office of President becomes vacant, the President-Elect shall succeed to the office. If a vacancy occurs in any other office, the President shall have the power to make an appointment to fill the remaining term.
The duties of the officers of the organization shall be as follows:
The President shall:
- Call and preside at meetings of the chapter and board.
- Coordinate the activities of officers and committees.
- Appoint committees as deemed necessary by the board.
- Serve as the spokesperson for the chapter.
- Take responsibility for the operation of the organization between board meetings.
- Delegate responsibilities to other officers including chairing of meetings.
- Act as the representative of the organization to the public.
- Make appointments, if necessary, to fill vacancies on the board.
- Make an annual report to the membership regarding activities.
B. Past President.
The Past President shall assist the President and shall:
- Coordinate and conduct annual election of officers.
- Serve as liaison to State and National AAWCC groups.
- Report chapter activities to the State Board.
- Serve as parliamentarian in meetings.
C. President Elect.
The President Elect shall:
- Preside at meetings in the absence of the President.
- Work with VP of Finance to maintain proper financial records and file an annual financial report.
- Coordinate membership activities and interaction among women at Lane Community College.
- Perform other duties assigned by the President in preparation for fulfilling the role of President in the next term.
D. Vice President- Communications.
The Vice President of Communications shall:
- Disseminate information on meetings, workshops, and conferences.
- Record and file board and chapter meetings minutes.
- Work with the vice-president of membership and members-at-large to coordinate marketing efforts.
- Communicate with webmistress to keep information current.
E. Vice President - Professional Development.
The Vice President of Professional Development shall:
- Ascertain the needs of the membership regarding professional development.
- Coordinate conferences, programs, speakers, and workshops with the President Elect.
- Submit programs, speakers and workshop information to the Webmistress and VP of Communications.
F. Vice President - Finance.
The Vice President of Finance shall:
- Deposit monies received from donations, contributions, and other funds into the chapter's account.
- Work with the vice president of membership in balancing accounts.
- Provide financial records quarterly to the President-Elect for review and accountability.
- Prepare an annual budget for the Board to approve.
- Disburse funds.
- Maintain proper financial records and prepare regular financial reports to the Board.
G. Vice President - Membership.
The Vice President of Membership shall:
- Work with the Vice President of Finance in balancing accounts.
- Maintain membership records and current membership database.
- Advise members on membership renewal.
- Work with Student Liaison for ongoing membership recruitment.
- Work with Vice-President of Communications, and the assistance of Members-at-Large, to coordinate marketing efforts.
The three Member-at-Large shall:
- Promote membership and interaction among women at LaneCC.
- Carry out special projects assigned by the Board.
I. Student Liaison.
The Student Liaison shall:
- Be a student.
- Conduct a student membership drive yearly.
- Assist in chapter activities.
- Monitor student membership.
- Organize events for students.
Section 2. Qualifications and Terms of Office
- The fiscal year begins July 1 and ends June 30 of the following year.
- Any Regular Member shall be eligible for office.
- The Officers shall serve two-year terms. Committee chairs shall serve one-year terms, renewable for an additional year, but not to serve more than four years.
Section 3. Board of Directors
- The Board shall meet monthly each year and include all officers, all current members are allowed to participate.
- The Board shall manage the affairs and control the funds of the chapter in accordance with policies adopted by the membership, set dues and facilitate meetings of the chapter. It shall report its actions to the membership.
- A quorum of the Board shall be three officers.
Section 4. Elections
- The Past President shall prepare a slate of candidates, accepting suggestions from members and checking qualifications.
- A member in good standing shall mail the slate with the candidate's qualifications to the members for voting, and conduct the election. All current chapter members are eligible to vote. The election shall take place by email ballot. Write-in candidates shall be allowed. Individual votes will be kept confidential. There shall be no proxy voting and elections are held in May.
Section 5. Vacancies
- The Board shall appoint a replacement should any office become vacant. A person appointed shall serve until the next regular election.
Section 6. Removal of Officers
- A petition signed by 10 percent of the voting membership shall initiate either a conference vote or a mail ballot on whether or not to recall an officer. The Board shall implement procedures in accordance with Robert's Rules of Order.
ARTICLE V. Annual Meeting
Section 1. Time and Purpose
- An Annual Meeting shall be held in May or June and shall include the installation of officers, the annual reports and any other official business as deemed appropriate by the Board. Members will be notified by email at least 15 days prior to the meeting.
Section 2. Quorum
- A quorum shall consist of 25 percent of the voting membership.
Section 3. Parliamentary Authority
- All proceedings of the Annual Meeting shall be governed by Robert's Rules of Order Newly Revised.
ARTICLE VI. Amendment
Section 1. Annual Meeting
These bylaws may be amended by a two-thirds vote of the membership at the Annual Meeting provided
- Notice of the proposed amendment is emailed to every member at least 15 days prior to the meeting at which amendment will be considered, or
- The amendment is proposed by a majority of the Board within 15 days of the meeting at which such amendment will be considered, or
- At least 12 voting members propose a written amendment at the meeting itself.
Section 2. Ballot
- These by laws may be amended by an email referendum in which a majority of the valid returned ballots show approval of the change provided.
- The amendment is proposed by a majority of the Board.
- The proposed amendment is emailed to all members at least 15 days prior to the voting deadline.