Responsible Executive Authority
This procedure identifies the department manager as the person responsible for declaring property to be surplus, and the steps to be taken by the manager and the Facilities Management and Planning Department.
Departments shall transfer any item of departmental equipment or furniture, regardless of cost or value, to sell, trade, scrap, or transfer to another outside entity to the Recycling Center by submitting a work order to Facilities Management and Planning. This ensures compliance with Federal and State guidelines with regard to public property disposal or transfer; college policy regarding recycling of material; and the college's Sustainability Core Value.
The order of preference for disposal of surplus property shall be:
- Trade-ins on replacement equipment;
- Other Lane departments;
- Other government agencies and political subdivisions;
- Non-profit organizations; and
- Public offering (auctions, bids, etc.).
Property for college reuse will be available through a surplus distribution area accessible to faculty, staff, and student groups and maintained by the Recycling Education Center in Building 10.
Any surplus remaining after being offered to the college departments shall be disposed of in accordance with applicable federal and state regulations. This property may be disposed of through third party liquidators, by other political subdivisions through intergovernmental agreement, Internet auctions, or by the Recycling Program during periodic public sales. Announcements for public sales will be made through the Lane Weekly, The Torch, and other public sources such as newspapers and web-based ads.
The Recycling Education Center shall maintain records of all disposed property and shall provide a report of all property sold or transferred, when appropriate.
Authority for various types of and levels of property disposal shall be as follows.
- Only managers may declare property as "surplus."
- Any disposal of property with a market value of $25,000 or greater shall have prior approval of the vice president for College Operations (or designee).
- The Facilities director may approve property transfers, including donations, to other governmental agencies, political subdivisions and non-profit organizations up to a value of $25,000 per transaction.
- The Facilities Director approves the surplus of equipment and fixtures from construction projects and determines whether revenue will be invested into the project.
Distribution of Revenues
Money received from the disposal of property in excess of $500 per item, or predesignated lot (group of like items), shall be credited to the originating department, with a 10% service fee deducted. Money received from the disposal of property sold for $500 or less per item or predesignated lot will be retained by The Recycling Education Center for operational expenses..