Damage or Loss of Materials

Type

Procedure

Category

Miscellaneous

Department

Enrollment and Student Financial Services

Phone

(541) 463-3100

Primary Contact

Helen Faith

Responsible Executive Authority

Executive Dean, Student Affairs

Purpose

This procedure identifies those responsible for determining that students or staff have lost, broken, or damaged college property, and outlines the steps to be taken for reimbursement.

Narrative

Damage or Loss By Students 

All loss, breakage or damage to college property and materials by a student, as determined by the instructor or administrative staff, is to be charged to the student in a fair and equitable manner. An itemized statement should be transmitted by the department to Accounts Receivable in Enrollment and Student Financial Services to effect collection.

All funds collected for loss, breakage or damage to college property will be credited to the appropriate department and used to replace the lost or damaged items.

Damage or Loss By Staff  

All loss, breakage or damage to college property and materials by a staff member, as determined by the administrative staff, will be handled as follows:

  1. When the loss or damage to property or material is determined, a statement is issued by the supplying department to the staff member for the value or cost of the property; and
  2. If materials are not returned, or paid for using myLane or at Enrollment and Student Financial Services within 14 days, a copy of the statement is transmitted to Accounts Receivable in Enrollment and Student Financial Services to effect collection.

Date Adopted

Saturday, May 1, 1999

Date Last Reviewed

Tuesday, December 1, 2015