Construction-Related Disruptions

Type

Procedure

Category

Facilities

Department

Facilities Management and Planning

Phone

(541) 463-5132

Primary Contact

Jennifer Hayward

Contact Email

Responsible Executive Authority

Vice President of Finance and Operations

Purpose

Lane Community College is committed to minimizing all construction-related disruptions to students and staff. This procedure authorizes instructors and department managers to take steps to reduce disruption under these circumstances, and outlines the steps to take.

Narrative

Classrooms/Labs

When, in the judgment of the instructor, noise, air quality or any other environmental factor in or outside the classroom is disruptive to the educational process, that instructor is authorized to take appropriate action, including:

  1. Scheduling a short break and reconvening when the disruption abates;
  2. Relocating the class/lab for the duration of the disruption with the assistance of the department office who will coordinate with the Academic Scheduling Office;
  3. Canceling the class/lab for the day; or
  4. Rescheduling the class/lab according to student/instructor availability.

When the disruption is serious enough to cause relocation, cancellation or rescheduling of a class/lab, the instructor is expected to notify the academic dean about the problem and any action taken.  The academic dean is expected, in turn, to contact Facilities Management and Planning to discuss the problem and determine if further disruption can be avoided or anticipated.* Notification to the Vice President of Finance & Operations is also expected, but can take place after the fact. If the Vice President of Finance & Operations becomes concerned about the frequency or severity of disruptions experienced by any one instructor or department, they may contact the department manager and/or the Capital Construction Manager to discuss solutions and alternatives.

Offices

When, in the judgment of the department manager, noise, air quality or any other environmental factor in or outside the office is disruptive to the office environment that manager has the authority to take appropriate action, including:

  1. Scheduling a short break until the disruption abates;
  2. Relocating staff for the duration of the disruption with the assistance of Facilities Management and Planning; or
  3. Sending employees home. This option should be considered only when relocation options have been explored and exhausted and when the environmental problem has been evaluated by Facilities Management and Planning and determined to be potentially harmful to staff.
  4. As applicable, employees sent home due to construction-related disruptions are expected to work remotely for the duration of the disruption.

Once an incident takes place, the department manager is expected to contact Facilities Management and Planning to discuss the problem and determine if further disruption can be avoided or anticipated.* Notification to the Vice President of Finance & Operations is also expected, but can take place after the fact. If the Vice President of Finance & Operations becomes concerned about the frequency or severity of disruptions experienced by any one department they may contact the department manager and/or the bond project manager to discuss solutions and alternatives.

*If the disruption is due to Bond Project Capital Construction, Facilities Management and Planning will notify the Capital Construction Manager, who will also participate in this problem-solving discussion.

Date Adopted

Wednesday, March 1, 2000

Date Last Reviewed

Tuesday, February 20, 2024