Performance Hall Scheduling

Type: 
Procedure
Category: 
Facilities
Department: 
Music, Dance and Theatre Arts
Primary Contact: 
Rick Williams
Contact Email: 
Responsible Executive Authority: 
Executive Dean, Instruction, Transfer
Purpose: 

This procedure describes how Lane instructors and students, and other members of the community, may apply for use of the College's performance hall.

Narrative: 

All scheduling requests must be submitted in writing, including rehearsals, class use, student use, etc.

No one  is authorized to make entries in the Performance Hall calendar other than the Music, Dance and Theatre Arts department administrative specialist.

  1. Initial request (see Division of the Arts In-House Facilities Reservation Form) is sent to the administrative specialist, who pencils the entry into the calendar, sends a copy of the request to the division chair and then gives the original to the department's facilities committee.
  2. The committee verifies the technical details of the request and determines if there are any problems that must be addressed, discussing concerns with principals and the division chair, as appropriate.
  3. The committee provides signature approval.  When all signatures are obtained, the request is returned to the administrative specialist.
  4. The administrative specialist obtains division chair signature.
  5. The administrative specialist writes the confirmation date in the calendar.  Only at this point is the request officially approved and the facility reserved.  The administrative specialist adds the event to the HVAC schedule.

All requests should be made as early as possible.  Always allow a minimum of two weeks advance notice.

The only exceptions to this process are requests by instructors or students for the use of facilities on a daily basis.  In this case, the request is made to the administrative specialist and if the facility is open for the requested time that day, the activity will be penciled into the calendar.

Date Adopted: 
Saturday, May 1, 1999
Date Last Reviewed: 
Sunday, September 1, 2002