Information Technology: Non-staff GroupWise Email Accounts

Type: 
Procedure
Category: 
Technology
Department: 
Information Technology
Phone: 
(541) 463-3355
Primary Contact: 
Bill Schuetz
Contact Email: 
Responsible Executive Authority: 
Chief Information Officer
Purpose: 

The purpose of this procedure is to document the process for requesting and managing a non-staff email account. This procedure does not apply to employees of the college. It is intended for students and any other non-staff that have a long term business need for an LCC email account.

Narrative: 

Process

  1. Requests must be initiated by a manager.
  2. The manager becomes the responsible party for the account.
  3. Send requests to the Chief Information Officer.
  4. Include in the request:
    1. The business reason that a GroupWise email account is required.
    2. The name and phone number of the person getting the account.
    3. A statement that the person getting the account has read the college Rights and Responsibilities Policy.

Account Removal

  1. The manager of department admin responsible for the account will send an email to gwrequest@lanecc.edu for removal of the account
  2. The IT department will send a warning 30 days prior to deleting the account.
Date Adopted: 
Wednesday, August 1, 2007
Date Last Reviewed: 
Wednesday, October 1, 2014