Information Technology: Non-staff GroupWise Email Accounts

Type: 
Procedure
Category: 
Technology
Department: 
Information Technology
Phone: 
(541) 463-3355
Primary Contact: 
Bill Schuetz
Contact Email: 
Responsible Executive Authority: 
Chief Information Officer
Purpose: 

This procedure documents the process for requesting and managing a non-staff GroupWise email account. It is intended for students and any other non-staff that have a long-term business need for an LCC GroupWise email account. Requests must be initiated by a manager. In general, only active staff may have Groupwise email accounts.

Narrative: 

Purpose

The purpose of this procedure is to document the process for requesting and managing a non-staff GroupWise email account.  This procedure does not apply to employees of the college.  It is intended for students and any other non-staff that have a long term business need for an LCC GroupWise email account.

Process

  1. Requests must be initiated by a manager.
  2. The manager becomes the responsible party for the account.
  3. Send requests to the Chief Information Officer.
  4. Include in the request:
    1. The business reason that a GroupWise email account is required.
    2. The name and phone number of the person getting the account.
    3. A statement that the person getting the account has read the college Appropriate Use Policy.

Annual Review and Renewal

  1. All non-staff accounts will expire on June 15.
  2. The IT department will send a warning 30 days prior to deleting the account.
  3. A new request is required to continue an account beyond June 15.
Date Adopted: 
Wednesday, August 1, 2007
Date Last Reviewed: 
Wednesday, August 1, 2007