Construction-Related Disruptions

Type: 
Procedure
Category: 
Facilities
Department: 
Facilities Management and Planning
Phone: 
(541) 463-5132
Primary Contact: 
Todd Smith
Contact Email: 
Responsible Executive Authority: 
Vice President, College Services
Purpose: 

Lane Community College is committed to minimizing all construction-related disruptions to students and staff. This procedure authorizes instructors and department managers to take steps to reduce disruption under these circumstances, and outlines the steps to take.

Narrative: 

Classrooms/Labs

When, in the judgment of the instructor, noise, air quality or any other environmental factor in or outside the classroom is disruptive to the educational process, that instructor is authorized to take appropriate action, including:

  1. Scheduling a short break and reconvening when the disruption abates;
  2. Relocating the class/lab for the duration of the disruption with the assistance of the department office or Curriculum and Scheduling;
  3. Canceling the class/lab for the day; or
  4. Rescheduling the class/lab according to student/instructor availability.

When the disruption is serious enough to cause relocation, cancellation or rescheduling of a class/lab, the instructor is expected to notify the academic dean about the problem and any action taken.   The academic dean is expected, in turn, to contact Facilities Management and Planning to discuss the problem and determine if further disruption can be avoided or anticipated.*   Notification to the Vice President for College Services is also expected, but can take place after the fact.   If the Vice President for College Services becomes concerned about the frequency or severity of disruptions experienced by any one instructor or department, they may contact the department manager and/or the bond project manager to discuss solutions and alternatives.

Offices

When, in the judgment of the department manager, noise, air quality or any other environmental factor in or outside the office is disruptive to the office environment that manager has the authority to take appropriate action, including:

  1. Scheduling a short break until the disruption abates;
  2. Relocating staff for the duration of the disruption with the assistance of Curriculum and Scheduling or Facilities Management and Planning; or
  3. Sending employees home.  This option should be considered only when relocation options have been explored and exhausted and when the environmental problem has been evaluated by the bond project manager or facilities manager or designee and determined to be potentially harmful to staff.

Once an incident takes place, the department manager is expected to contact Facilities Management and Planning to discuss the problem and determine if further disruption can be avoided or anticipated.* Notification to the Vice President for College Services is also expected, but can take place after the fact. If the Vice President for College Services becomes concerned about the frequency or severity of disruptions experienced by any one department they may contact the department manager and/or the bond project manager to discuss solutions and alternatives.

*If the disruption is due to Bond Project Capital Construction, Facilities Management and Planning will notify the Bond Manager, who will also participate in this problem-solving discussion.

Date Adopted: 
Wednesday, March 1, 2000
Date Last Reviewed: 
Tuesday, August 12, 2014