Construction-Related Disruptions

Type: 
Procedure
Category: 
Facilities
Department: 
Human Resources
Phone: 
(541) 463-5583
Primary Contact: 
Dennis Carr
Contact Email: 
Responsible Executive Authority: 
Chief Human Resources Officer
Purpose: 

Lane Community College is committed to minimizing all construction-related disruptions to students and staff. This procedure authorizes instructors and department managers to take steps to reduce disruption under these circumstances, and outlines the steps to take.

Narrative: 

Classrooms/Labs

When, in the judgment of the instructor, noise, air quality or any other environmental factor in or outside the classroom is disruptive to the educational process, that instructor is authorized to take appropriate action, including:

  1. Scheduling a short break and reconvening when the disruption abates;
  2. Relocating the class/lab for the duration of the disruption with the assistance of the department office or Curriculum and Scheduling;
  3. Canceling the class/lab for the day; or
  4. Rescheduling the class/lab according to student/instructor availability.

When the disruption is serious enough to cause relocation, cancellation or rescheduling of a class/lab, the instructor is expected to notify the division chair about the problem and any action taken.   The division chair is expected, in turn, to contact Bond Project Management to discuss the problem and determine if further disruption can be avoided or anticipated.*   Notification to the vice president is also expected, but can take place after the fact.   If the vice president becomes concerned about the frequency or severity of disruptions experienced by any one instructor or department, they may contact the department manager and/or the bond project manager to discuss solutions and alternatives.

Offices

When, in the judgment of the department manager, noise, air quality or any other environmental factor in or outside the office is disruptive to the office environment that manager has the authority to take appropriate action, including:

  1. Scheduling a short break until the disruption abates;
  2. Relocating staff for the duration of the disruption with the assistance of Curriculum and Scheduling or Bond Project Management; or
  3. Sending employees home.  This option should be considered only when relocation options have been explored and exhausted and when the environmental problem has been evaluated by the bond project manager or facilities manager or designee and determined to be potentially harmful to staff.

Once an incident takes place, the department manager is expected to contact Bond Project Management to discuss the problem and determine if further disruption can be avoided or anticipated.* Notification to the vice president is also expected, but can take place after the fact. If the vice president becomes concerned about the frequency or severity of disruptions experienced by any one department they may contact the department manager and/or the bond project manager to discuss solutions and alternatives.

*If the disruption is due to Facilities Management and Planning activities, Bond Project Management will notify the facilities manager who will also participate in this problem-solving discussion.

Date Adopted: 
Wednesday, March 1, 2000
Date Last Reviewed: 
Sunday, September 1, 2002