Payroll Information
Contracted Faculty Overloads Terminology:
Contracted Workload
An individual faculty member's contracted workload or FTE can be determined by comparing the employee's position budget to the current faculty salary schedule, using the employee's level and step.
Workload in excess of the amount budgeted in the '5405' position account is an overload even if it occurs with regularity.
How to Determine the Appropriate Overload Percentage to Use
Overloads are paid at either 85% or 100% of the faculty member's contracted rate. Use the following guidelines to determine the percentage that is appropriate for the assignment.
- Academic year overloads (more than 1.0 FTE) are paid at 85% of the employee's contracted rate.
- Faculty who are contracted to work less than full-time are paid at 100% for any academic year overload work up to the 1.0 FTE level. Work in excess of 1.0 FTE is paid at 85%.
- Summer term overloads are paid at 85% of the employee's contracted rate.
Annual salary:
Annual salary is the full-time salary shown on the current contracted faculty salary schedule at the instructor's level and step. Remember, Summer term is considered the first term of a new year so the salary schedule and the level and step placement for the new year should be used (if available) for the calculation of overloads* rather than the schedule for the past year.
*Faculty on a 12-month pay plan beginning in September of the academic year will receive the final 2 payments on their contract salary in July and August of the following summer. These final 2 contract payments will be calculated according to the schedule in effect for the academic year just ended.
Overload FTE:
Overload FTE is the ratio between the overload assigned and an annual full-time workload.
NOTE: Use the annual workload to calculate FTE even if the assignment is only 1 term in duration.
The annual workload can be described in terms of credit hours, days worked, students supervised, or contact hours. Select the standard that is used in your department. If you don't know which standard is used, ask your department or division chair.