PROJECT COORDINATOR 2
#1222
Pay Level 17
Purpose of Classification:
A Project Coordinator 2 is responsible for coordinating the efforts of the entire project team which may consist of architects, engineers, project user groups, various support personnel, contractors, and regulatory agency representatives on major projects with values up to $20 million. The Project Coordinator 2 is responsible for all project administration from concept to completion. This includes all work needed to prepare and administer the project budget, schedule, reporting, procurement, and overall delivery of project objectives. The Project Coordinator 2 ensures compliance with all local, state, and federal agency regulations, policies and procedures; does related work as required.
The Project Coordinator 2 is distinguished from the Project Coordinator I by having overall responsibility and authority for large complex projects with values up to $20 million. Positions in this job class have the authority to make decisions on sensitive matters within the scope of assigned work. Work requires considerable knowledge of the project/program area, planning, budget development and justification, writing, analysis of data, skill in leading the work of others, excellent organizational and communication skills, and the ability to negotiate a resolution of issues and/or make contacts with staff, students, businesses, community organizations, councils, and funding agencies.
Essential Functions:
Based on funding agency guidelines and College administrative policies, establishes procedures, sets priorities, and directs the total operation of the project; establishes long and short-range goals and objectives; writes and monitors contracts with subcontractors; evaluates staffing needs, screens applicants for positions; plans, schedules, assigns, trains, directs and provides substantial input into evaluations of assigned staff.
Develops and administers project budget and capital outlay requests; monitors project compliance with applicable local, state, and federal laws, policies, procedures, and regulations; recommends changes in College procedures and policies; evaluates and revises the project and department policies and procedures; assures that required budget and/or progress reports are prepared in a timely manner. Assesses needs of clients or other service recipients and develops procedures to deliver Services.
Provides and/or Coordinates training opportunities and other events for staff and target audience that are related to project goals; serves as chief liaison and advocate for the project with College departments, the community, and other agencies; promotes the project within the College and community through public presentations, media interviews, and written materials; establishes and coordinates with project user groups; establishes network relationships with individuals, coalitions, private and public agencies working with issues related to the goals of the project; represents the College at evaluation and budget negotiation sessions related to project funding; provides technical assistance to College staff and outside agencies on matters related to the project.
Coordinates with other agencies to ensure that the College's obligations are met; works with representatives of State, federal, and/or local agencies on delivering services.
Role model the principles and concepts of social justice in daily work.
Actively demonstrates Lane's core value of Diversity by modeling and ensuring diversity and cultural competency (respect, inclusiveness, reflecting, valuing, and welcoming of cultural differences) in all position responsibilities regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veterans status, nationality, age, origin, first language, geographic location, communication style or work style or status.
Minimum Qualifications:
A bachelor’s degree with course work in a related field. Eight (8) years of construction management experience with at least three (3) years in progressively increasing project management role or responsibility. A current Oregon driver's license is required.
Equivalent combination of training and experience will be considered qualifying.
Knowledge, Skills, and Abilities:
Knowledge of and skill in: Applying management principles and practices; interpreting and applying the principles, practices, rules, regulations, policies, and procedures of the area coordinated; and project/program planning, development, administration, and evaluation.
Knowledge of: Affirmative action, College hiring procedures and contract provisions; and community resources for referral of special needs.
Skill in: Applying supervisory principles and practices; facilitating conflict resolution; the use of word processing and database software; the use of active listening, assertiveness, problem solving and public relations techniques; and managing time, staff and resources for efficient operation of the project/program.
Ability to: Use independent judgment, make critical decisions, and exercise leadership; effectively and efficiently coordinate the project/program assigned; develop and administer budgets and grants; analyze program data and make decisions based on the data; effectively direct the activities of assigned positions; effectively advocate for the project and represent the College in a professional manner; communicate effectively orally and in writing; work effectively with and understand the issues and factors that affect individuals of varied ethnic and socioeconomic backgrounds; work effectively with staff, students and representatives from State, federal and/or local agencies as required by the position; work with special populations as required by the position; work independently and as a member of a team; design training for and teach adult students of varied socioeconomic backgrounds; drive a car or van as required by the position; and work safely.
Physical Demands:
The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this classification. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.
While performing the essential functions of these positions, employees in this classification are frequently required to sit, stand, walk, bend, kneel, stoop, twist, crouch, climb, balance, see, talk, hear, and handle, control and manipulate objects. Manual dexterity and coordination are required for over half of the daily work period, which is spent sitting while operating usual office equipment and driving. Work involves concentrated mental and visual attention for sustained periods of time. Positions in this classification require mobility including the ability to lift and/or move materials under 5 lbs. daily, 5-25 lbs. frequently, and over 25 lbs. occasionally. This position requires both verbal and written communication abilities.
Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Positions in this classification work indoors and out of doors with exposure to inclement weather, noise, dust, mud, saw dust, fumes, high voltage, and chemicals. Occasional work is performed indoors in an office environment. Lighting in the work environment is usually adequate. Work may be performed at heights, overhead, and close to the floor. These positions are typically exposed to any number of elements with one continuously present to the extent of being objectionable. Where appropriate, personal protective equipment will be issued, and the employee will be trained in its proper application and use.
Work requires daily attendance at the designated working location.
Tools and Equipment Used:
In performing the essential functions of the position, the following tools and equipment may be used: Motorized vehicles; computer, various computer hardware and software, printer, fax machine, telephone, cameras, projectors, multi-use technology carts, and other related tools and equipment.
Supervision:
Reports to and works under the guidance of the Director of Facilities Management and Planning. Work is performed independently based on previous knowledge and professional judgment, according to local, state, and federal regulations, applicable laws, College policies and program guidelines.
This position coordinates and leads the work of Project Coordinators, Administrative Specialists, Project specialists, hourly employees, volunteers and/or student workers. This position plans work, assigns tasks, provides priorities, and trains staff. This position is available to answer questions and troubleshoot problems daily and may have substantial input into hiring decisions and performance evaluations.
Updated: 11/2020
Revised: 03/2021