FACILITY PLANNER 2
#3210
Pay Level: 17
Purpose of Classification:
Responsible for providing effective and comprehensive facility construction remodel project planning and administration from concept to completion on projects with value up to $20 million. The Facility Planner 2 job classification works in the Facilities, Management and Planning Department. Positions in this classification ensure that project deliverables such as schedule, budget, user group defined scope of work, quality workmanship and best materials meet the expectations and needs of the College. Work is performed in accordance with the College’s mission, vision, and core values.
Essential Functions:
Responsible for all aspects of final planning, design, budget and day-to-day management for major College remodeling and construction projects; administers contracts; develops drawings and design specifications for projects, schedules work, obtains price quotes on materials and develops the budget for proposed projects; schedules contractors and staff on projects.
Provides oversight to Facilities Planners 1 employees; determines facility remodeling and construction needs and feasibility of projects; in coordination with Facilities Planner 1, interviews staff to determine their needs; meets with Facilities Planner 1 and departmental staff to discuss specific design problems and needs related to noise reduction, lighting, furniture and the type of work that is performed in the space; conducts feasibility studies; conducts other facility related research including inspection of proposed sites, existing utilities, traffic patterns and other limiting factors; coordinates with Facilities Planner 1 employees and managers to develop long-range plans for facilities.
Using appropriate software, creates design solutions and options that meet College needs, conforming to sound construction methods and complying with applicable codes; assists managers in reaching final design decisions; finalizes necessary architectural drawing calculations and blueprints; develops material quality and construction method specifications; obtains necessary product literature and materials/services price quotes from suppliers; prepares budget estimates for projects; obtains all necessary building permits.
Coordinates with Facilities Planner 1 to schedule day-to-day work of skilled trades staff and contractors on specific construction projects; coordinates relocation of staff displaced during remodeling; inspects projects for conformance with plans and specifications; prepares reports on progress of projects; approves change requests; answers questions and resolves problems with suppliers, contractors, and staff.
Provides training for trades mechanics, project administration staff, and contractors in areas such as OSHA, CMMS software, inventory management, prioritization of work orders, project reporting, incident and accident form reporting, planning of various project activities, and in organizational development and communication techniques and best practices.
Provides positive, proactive, and timely customer oriented service.
Models and ensures diversity and cultural competency (respect, inclusiveness, reflecting, valuing and welcoming of cultural differences) in all position responsibilities regardless of race, ethnicity, religion, gender, social class, sexual orientation, ability, nationality, age, language, origin, or employment status.
Auxiliary Functions:
Work is performed within the applicable College and departmental policies, procedures, and priorities.
Provides oversight to Facilities Planner 1 employees who may be responsible for Trades Coordination of the various facility trades shops with emphasis on work request/order management, preventative maintenance, predictive maintenance, corrective maintenance, service contractor coordination, spare parts inventory management, and facility oriented emergency response support.
When managing major construction remodel projects, responsible for coordination of design, working with facility staff to define project scopes, coordination of construction documents, project administration, acquiring quotations, construction, and all commissioning and move-in activities.
Does related work as required.
Minimum Qualifications:
A bachelor's degree in architecture, construction management, mechanical engineering, electrical engineering, or a closely related field is required. Ten (10) years of related experience in project design and construction is required. A current Oregon driver's license is required.
Equivalent combination of training and experience will be considered qualifying.
Knowledge, Skills and Abilities:
Knowledge of: Regulatory compliance of building codes and sound construction practices; architectural design and structural engineering principles and practices; all applicable building, environmental impact, plumbing, electrical, safety and fire codes; heating, cooling, electrical and mechanical systems; construction materials and best industry practices; Building Information Modeling (BIM) and three dimensional modeling programs; Construction Specifications Institute (CSI) specifications and standards; public agency procurement procedures and policies in the state of Oregon; Bureau of Labor and Industry (BOLI) labor regulations associated with project requirements; World Class Maintenance best practices and industry standards; Computerized maintenance management systems (CMMS); and applying occupational safety precautions and practices.
Skill in: Planning work, assigning tasks, prioritizing work, setting work schedules, providing quality controls and conducting on-the-job training, as needed.
Ability to: Coordinate and provide comprehensive project administration responsibilities on projects up to $20 million; coordinate project and department teams; ensure and implement a computerized maintenance management software system; ensure that work is being performed effectively and efficiently; document project work, provide reporting on key performance indicators, and provide frequent communication updates to associated teams and College community; work in a fast-paced environment by multi-tasking and time management; produce complete and comprehensive architectural drawings and calculations; generate and utilize documents, drawings, charts, presentations, and spreadsheets through various computer software and hardware; operate calculators, drafting equipment, copiers, blueprint machines, lettering machine, laser levels, truck, van, forklift, people lifts, carts, and other required equipment; interpret building codes and regulations and apply them to specific projects; analyze information to identify facility needs, design solutions and propose options; negotiate acceptable solutions to problems which arise during construction/remodeling projects; accurately assess the impact of construction changes and material substitutions; provide flexible and supportive project work schedules to minimize all adverse impacts to the instructional and operational activities at the college; provide positive and constructive feedback; plan work assignments and set priorities; actively participate in a progressive and interactive facilities management trades team; establish and maintain effective and positive working relationships with staff, regulatory agencies, suppliers and outside contractors; communicate in an effective and collaborative manner; communicate effectively and respectfully, both orally and in writing, and work productively with others; work at heights of up to 50 feet, climb ladders, bend, stoop and work in confined spaces to inspect construction; support the mission, vision and core values of the College; and work safely in operating equipment and/or performing duties to prevent injury to self and others.
Physical Demands:
While performing the essential functions of these positions, the employee is required to work at heights of up to 50 feet, climb ladders, bend, stoop and work in confined spaces to inspect construction. Occasionally transports equipment weighing up to 60 pounds. Work requires concentrated mental and visual attention for sustained periods of time.
Working Conditions:
These positions are typically exposed to good working conditions. May be exposed to any number of elements but with none continuously present to the extent of being disagreeable.
Tools and Equipment Used:
In performing the essential functions of the position, the following tools and equipment may be used: drafting equipment, laptop and desktop computers, various computer hardware and software, palm pilot, copiers, blueprint machines, lettering machine, printer, fax machine, telephone, laser levels, truck, van, forklift, people lifts, carts, and other related tools and equipment.
Supervision:
Reports to and works under the general supervision of the FMP Managers and the Director of Facilities Management and Planning. Work is performed independently according to sound architectural, engineering, and construction industry best principles and applicable codes. Uses broad conceptual judgment, initiative, and ingenuity to work independently toward ultimate objectives on very involved and complex projects; devises methods and procedures to meet unusual conditions and to make original contributions to the solution of complex problems.
Positions in this classification may frequently coordinate and lead the work of employees in the Facility Planner 1, Project Coordinator, trades and administrative classifications, and contractors, student works and volunteers.
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