Student Handbook Chapter 9 - Consideration of Modified Attendance-Assignment Due Dates

Student Handbook Chapter 9 - Consideration of Modified Attendance/Assignment Due Dates 

Consideration for Modification of Attendance/Assignment Due Dates 

Students are expected and encouraged to adhere to course requirements regarding attendance. Faculty members have the right to establish attendance policies that relate to the learning outcomes of their course. However, if a student has a documented disability that may occasionally affect their ability to attend class, attendance accommodations may be appropriate. Federal law requires colleges to consider reasonable modification of attendance polices if needed to accommodate a student’s disability.

How is this Accommodation Determined?

If a student is eligible for this accommodation, they will work with the Center for Accessible Resources (CAR) and their instructor to gain an understanding of the role attendance and due dates plays in their course. The accommodation should be provided unless it threatens the integrity of the course as offered.

If the accommodation is determined to be reasonable faculty and the student will work together to clearly specify:

  • The maximum number of disability-related absences allowed for the student in the course.
  • How and when the student will notify the instructor of a disability related absence.
  • The procedure for turning in homework/assignments/projects due the day of a disability related absence.
  • The procedure for making up a missed quiz, examination, or in-class graded assignment given on the day of a disability-related absence.
  • There can be a point in which disability-related absences cannot be reasonably accommodated. This will be the case if it is determined that attendance can be justified as an integral part of how the course is taught and/or how learning is to be demonstrated and measured. If this is the case, conversations will take place between the student, the instructor, and the student’s CAR Accommodation Specialist so that the student can then make an informed decision regarding the alternatives.

What is the Process?

  1. CAR determines that a student is eligible for the accommodation. In a meeting, it is explained to the student what the responsibilities are for using the accommodation (e.g. they cannot miss as many classes as they want, they are responsible for completing all course work).
  2. CAR will reach out to faculty members and facilitate a conversation regarding the accommodation and their course.
  3. CAR will send a Consideration for Modification of Attendance/Assignment Due Dates Agreement with guidance to faculty to fill out with the student. This agreement should be returned by the date stated and should only be implemented for the term stated. The instructor should keep a copy of this agreement.
  4. If the student or faculty member has questions or concerns regarding the process or agreement they should contact CAR.
  5. Ongoing conversations will occur between the faculty, student, and CAR Accommodation Specialist regarding this accommodation.

Important Information:

  • This accommodation does not allow students to miss as many classes as they want.
  • Some students register late in the term and some wait to respond to the need to sign the agreement. In these cases, faculty are not expected to provide retroactive accommodations.
  • This accommodation cannot be used for non-disability related absences (e.g. absences due to car trouble, common illnesses, children, etc.). Non-disability related absences should be addressed using the syllabus and the faculty member’s absence policy.
  • Faculty are not required to re-teach course instruction missed due to not attending class.
  • Students with this accommodation should be held to the same grading standards as the rest of the class, and are still required to complete all course work within the term.
  • If a student does not follow the modifications outlined in this agreement or does not meet other course expectations, the instructor has all grading options available to them (including assigning a non-passing grade, granting an incomplete, or requesting students to consult with their academic advisor for the impact of grading options on their academic standing).
  • International students need to consult with the International Department before changing grading options.
  • This accommodation does not allow students to miss as many assignments as they want.
  • Some students register late in the term and some wait to respond to the need to sign the agreement. In these cases, faculty are not expected to provide retroactive accommodations.
  • This accommodation cannot be used for non-disability related assignment extensions (e.g. assignments missed common illnesses, children, etc.). Non-disability related missed assignments should be addressed using the syllabus and the faculty member’s assignment policy.
  • Students with this accommodation should be held to the same grading standards as the rest of the class, and are still required to complete all course work within the term.
  • If a student does not follow the modifications outlined in this agreement or does not meet other course expectations, the instructor has all grading options available to them (including assigning a non-passing grade, granting an incomplete, or requesting students to consult with their academic advisor for the impact of grading options on their academic standing).
  • International students need to consult with the International Department before changing grading options.

There can be a point in which disability-related assignment extensions cannot be reasonably accommodated. This will be the case if it is determined that assignment due dates can be justified as an integral part of how the course is taught, the assignment, and/or how learning is to be demonstrated and measured. If this is the case, conversations will take place between the student, the instructor, and the student’s CAR Accommodation Specialist so that the student can then make an informed decision regarding the alternatives.