Student Handbook Chapter 18 - Test Accommodations
Providing test/quiz accommodations is an interactive effort between The Center for Accessible Resources (CAR), Instructor(s), and the student. CAR provides testing accommodations and proctoring services for eligible students with documented disabilities. These services are designed to ensure that the appropriate accommodations are provided, and to assist faculty in proctoring required tests and quizzes with these accommodations. Students are not required to test in CAR facilities as long as the necessary accommodations are provided. Please be sure to read all information outlined on this page.
Steps for using testing accommodations
- 1. Request accommodations
- 2. Talk to Instructor(s) to determine how testing accommodations will be facilitated
- 3. Taking tests in the CARTesting Center
- 4. Tests proctored outside of CAR
a. In order to use testing accommodations, students must first request their accommodations in their AIM profile. For more information about how to do this, see the CAR video and instructions regarding requesting accommodations.
Instructors will be alerted of any testing accommodations student(s) in their course have through the student’s Letter of Accommodation (LOA) that is received electronically. Students must contact their Instructor(s) to initiate a meeting with at the beginning of the term to discuss their testing accommodations. If this is not done, CAR cannot guarantee testing accommodations will be provided. This conversation should include specifics regarding testing such as: what your testing accommodations are, and time, location, and format of the test(s). These specifics and accommodations used may vary between types of tests (i.e. quizzes/quests, midterms, finals). Students are responsible for confirming details for each test/quiz. Of particular importance is the final exam, as times and locations are often different for final exams.
Testing accommodations may not be appropriate for all testing situations. This will be determined by the Instructor(s). Examples of these situations may include:
i. If the accommodations would interfere with a student’s demonstration of the essential learning outcomes of a test or class.
ii. Home/take home examinations
iii. Exams where group work is an essential component.
If students have questions or concerns about testing after talking with their Instructor(s) they should contact their primary CAR Accommodation Specialist.
a. General requirements:
i. Students must inform their primary CAR Accommodation Specialist immediately if they believe a test accommodation has not been provided.
ii. In order to provide testing accommodations, test days and/or times may need to be adjusted (examples include: two finals that may overlap due to extended time may need to be scheduled at a different time/day). Students are responsible for adjusting personal commitments around scheduled test times.
iii. If an Instructor(s) is able to proctor the student’s test with their extended test time in class or at a location outside of CARTesting, the student should not request to take the test in the CARTesting Center.
b. CARTesting Center is located in Building 19, room 266 (within the CAR department) and is open Monday – Friday 9:00 am – 4:00 pm
c. Arranging test with CARTesting:
i. Scheduling: Tests must be scheduled at least FIVE (5) business days in advance (sooner if possible) through the AIM system. Tests need be scheduled at the same day and time as the class scheduled time. In some cases, test days and/or times may need to be adjusted in order to provide testing accommodations. Alternative times must be approved by the Instructor(s) prior to scheduling.
Students requiring a test outside of the CARTesting Center hours should schedule the test in AIM for the closest available time and make a note in the test request form requesting the alternate time. CARTesting staff will review the request and schedule if possible. Students eligible for the extended test time accommodation have a variety of ways in which the accommodation can be implemented. This may include beginning the exam before/after the scheduled class or exam time. Extended test time should not overlap with any class time activities or lecture.
Specific Universal Design elements are available and should be requested by entering notes when scheduling. CAR can provide accommodations for pop quizzes and will work directly with the Instructor(s) to arrange these. PDF: Requesting a Test in AIM: a Step-by-Step Guide.
ii. Late Test/Quiz Requests: If a student requests to take a test after the FIVE (5) business day deadline, reasonable efforts will be made by CAR to accommodate the request. However, CAR cannot guarantee the request can be met. If CAR is unable to arrange accommodations in CARTesting as a result of late notice from the student, the student is responsible for following up with their Instructor(s) regarding next steps which may include accepting the Instructor(s)’s policy regarding late/make-up tests and taking the test with the rest of the class.
iii. Late Arrivals: Students who arrive late forfeit the time already missed. End times will not be extended. If a student fails to show up for a scheduled test within 15 minutes of the test's scheduled start time, the student is considered a "no-show" and CARTesting will notify the Instructor. The student is responsible for following up with their Instructor regarding next steps. One "grace" no-show is permitted each term. Every future no-show will result in a suspension of testing accommodations. (See section on suspensions)
iv. Rescheduling: Before rescheduling a test with CARTesting, students MUST obtain the Instructor’s permission. If a student needs to reschedule a test, requests must be received by CARTesting at least ONE (1) business days prior to the scheduled test.
v. Cancelations: If for any reason a scheduled test will not be taken with CARTesting, the student is responsible for notifying CARTesting at least ONE (1) business days prior to the scheduled test. This includes choosing to take the exam in class, cancellations by Instructor, or withdrawing from a course. Two (2) cancelations are permitted each term. Every future cancelation will result in a suspension of testing accommodations. (See section on suspensions)
d. What to expect when taking your test in the CARTesting Center:
i. Check in: Students check in at the CAR front desk (Building 19, Room 263A). Please plan to arrive 10 minutes early. Picture identification is required. Cell phones, watches, and other electronic devices must be turned off, shown to the proctor, and stored in the provided designated lockers outside of the CARTesting Center. Guests and children are not permitted in the testing area. Testing areas are designated fragrance free, please avoid wearing scented products.
ii. Permitted items: Food and/or drink is not permitted (this includes water)*. All personal items must be stored in the provided designated lockers outside of the CARTesting Center*. CAR Testing is not responsible for the safety of student personal belongings or valuables. Instructor(s) will dictate on the testing agreement what items students are allowed to use on the test (i.e. notes, calculators, etc.). Students are responsible for ensuring that they bring any items permitted on a test with them to the CARTesting Center on the day of the test. Students should ensure that any permitted items are working prior to the exam as CAR cannot provide replacements for items that do not work.
*Exceptions may apply for those with approved accommodations
iii. Proctors: A test proctor will be in the CARTesting Center at all times during a student’s test. During the test a proctor may not help the student with any answers or be asked to interpret, define, explain or reword questions.
iv. In the CARTesting Center: CARTesting provides a reduced distraction test taking experience relative to the typical Lane Community College classroom. CARTesting cannot guarantee a room absolutely free of distractions or peripheral noise. Please be respectful of other students who may be testing.
Universal Design components are incorporated to minimize any remaining distractions.
a. Specific components that must be requested (see section on requesting tests) are: Standing work station, speech-to-Text software, and high contrast keyboard or enlarged keyboard.
b. Items available to all students/no request needed and should be requested upon arrival for test: Noise reducing headphones or ear plugs, music (Pandora on CAR provided computer only), white noise (CAR device only), and high contrast keyboard or enlarged keyboard.
3. Breaks: Students are always allowed to stand up, stretch, or rest during a test. No additional time will be added for breaks. Students are not allowed to leave the room during testing. Exception: Students with the accommodation “Medical Rest Periods”. If a student leaves the testing room, all testing materials must be submitted to the test proctor and the test is considered finished.
4. Predetermined time will be strictly enforced.
5. Testing security: The CARTesting Center takes measures to ensure test security. These measures include: Screen monitoring software, security cameras, or a separate testing room. Students may need to utilize a separate testing room if they are using certain accommodations. CARTesting cannot take requests for specific testing locations.
e. Academic honesty:
If a student is observed utilizing unauthorized materials, an incident report will be completed by the test proctor and sent to the Instructor(s) who will determine the consequences.
If a student has excessive no-shows, cancellations, or does not follow any of the above procedures, testing accommodations and CARTesting Center services may be suspended. Suspension of testing accommodations will require a meeting with the student’s primary CAR Accommodation Specialist before services will be reinstated. During this meeting, the student and primary CAR Accommodation Specialist will discuss what caused the student to miss the test(s). The outcome of this meeting will determine if the student's services will be reinstated, suspended, or conditional.
i. Medical Rest Periods: Formal breaks will be allowed for qualifying medical conditions. If a student leaves the testing room during this time, all personal belongings and testing materials must remain in the testing room with the proctor. Tests will be broken up into sections to allow for breaks. Students may not look back at previous sections of the test upon returning from a break, or at the end of the test.
ii. Reader: Will only read what is on the test in a direct voice. May be asked to re-read parts of the test and state the punctuation. May be asked to adjust speed and volume. May be provided using technology through text-to-speech software programs.
iii. Scribe: Will record exactly what the student dictates. Is not responsible for organizing or paraphrasing a student’s thoughts into a final “readable” draft. Is responsible for general spelling and sentence ending punctuation. Students are responsible for detailing to the scribe any specific class related spelling, terminology, or punctuation. Will not make any corrections unless instructed to do so; otherwise, what has been dictated by the student will be turned in as is. For responses requiring equations, the student must specify where to place figures and operands. May be provided using technology through speech-to-text software programs.
a. General requirements:
Students must inform their primary CAR Accommodation Specialist immediately if they believe a test accommodation has not been provided or provided incorrectly. In order to provide testing accommodations, test days and/or times may need to be adjusted (examples include: two finals that may overlap due to extended time may need to be scheduled at a different time/day). Students are responsible for adjusting personal commitments around scheduled test times.
Due to facilitation of accommodations, there are a variety of places tests may be proctored. The Instructor(s) will inform the student of where the test will be proctored. Students that are eligible for the extended test time accommodation have a variety of ways in which the accommodation can be implemented. Examples include beginning the exam before/after the scheduled class or exam time and testing in a different location than originally identified (if applicable). Extended test time should not overlap with any class time activities or lecture.
If an Instructor(s) is able to proctor the student’s test with their extended time in class or at a location outside of CARTesting, the student should not request to take the test in the CARTesting Center. The extended test time accommodation applies only to the amount of time students are given to complete an exam once started. Some exams may be available for students to complete over several days. The extended time accommodation is not able to be applied to number of days a test is open.
b. Possible testing locations:
ii. Online/Moodle: Instructor(s) are able to provide extended time on Moodle tests. If eligible students would like to take a Moodle test in the CARTesting Center using their reduced distraction room accommodation, they should submit a request for the test.
iii. Math (MRC), Science (SRC), Business (BRC) Resource Centers, and Instructional Testing Services (ITS). The MRC, SRC, BRC and ITS are able to proctor tests upon Instructor(s) request. Proctored tests must be taken and completed within college department hours. Hours vary based on time of term. Please see individual center web page. Each center has their own specific testing guidelines. Please refer to their web pages linked above for these guidelines.
Please see the student agreement for using test accommodations on CAR's Student Agreement Page.