Attendance and Course Due Dates - Faculty

Attendance and Course Due Dates - Faculty

Information for Faculty

If eligible, some students will receive the accommodation, “Consideration for Modification of Attendance”, or “Consideration for Modification of Course Due Dates”. This page outlines what that means for the student and the faculty member.

On this Page:

Consideration for Modification of Attendance

Students are expected and encouraged to adhere to course requirements regarding attendance. Faculty members have the right to establish attendance policies that relate to the learning outcomes of their course. However, if a student has a documented disability that may occasionally affect their ability to attend class, attendance accommodations may be appropriate. Federal law requires colleges to consider reasonable modification of attendance polices if needed to accommodate a student’s disability.

How is this Accommodation Determined?

If you are contacted by CAR about a Consideration of Attendance Modification accommodation, we will work together to gain an understanding of the role attendance plays in your course. The accommodation should be provided unless it threatens the integrity of the course as offered.

Specifically we will explore:

  • Is there classroom interaction between the instructor and students and among students?
  • Do student contributions constitute a significant component of the learning process?
  • Does the fundamental nature of the course rely on a student participation as an essential method for learning?
  • To what degree does a student’s failure to attend constitute a significant loss to the educational experience of other students in the class?
  • What do the course description and syllabus say?
  • Which method is used to calculate the final grade?
  • What are the classroom practices and policies regarding attendance?

If the accommodation is determined to be reasonable faculty and the student will work together to clearly specify:

  • The maximum number of disability-related absences allowed for the student in the course.
  • How and when the student will notify the instructor of a disability related absence.
  • The procedure for turning in homework/assignments/projects due the day of a disability related absence.
  • The procedure for making up a missed quiz, examination, or in-class graded assignment given on the day of a disability-related absence.

There can be a point in which disability-related absences cannot be reasonably accommodated. This will be the case if it is determined that attendance can be justified as an integral part of how the course is taught and/or how learning is to be demonstrated and measured. If this is the case, conversations will take place between the student, the instructor, and the student’s CAR Accommodation Specialist so that the student can then make an informed decision regarding the alternatives.

What is the Process?

  1. CAR determines that a student is eligible for the accommodation. In a meeting with the students CAR Accommodation Specialist, it is explained to the student what the responsibilities are for using the accommodation (e.g. they cannot miss as many classes as they want, they are responsible for completing all course work).
  2. CAR will reach out to faculty members and facilitate a conversation regarding the accommodation and their course.
  3. CAR will send a Consideration of Attendance Modification agreement with guidance to faculty to fill out with the student. This agreement should be returned by the date stated and should only be implemented for the term stated. The student and the instructor should keep a copy of this agreement.
  4. If the student or faculty member has questions or concerns regarding the process or agreement they should contact CAR.
  5. Ongoing conversations will occur between the faculty, student, and CAR Accommodation Specialist regarding this accommodation.

Important Information:

  • This accommodation does not allow students to miss as many classes as they want.
  • Some students register late in the term and some wait to respond to the need to sign the agreement. In these cases, faculty are not expected to provide retroactive accommodations.
  • This accommodation cannot be used for non-disability related absences (e.g. absences due to car trouble, common illnesses, children, etc.). Non-disability related absences should be addressed using the syllabus and the faculty member’s absence policy.
  • Faculty are not required to re-teach course instruction missed due to not attending class.
  • Students with this accommodation should be held to the same grading standards as the rest of the class, and are still required to complete all course work within the term.
  • If a student does not follow the modifications outlined in this agreement or does not meet other course expectations, the instructor has all grading options available to them (including assigning a non-passing grade, granting an incomplete, or requesting students to consult with their academic advisor for the impact of grading options on their academic standing).
    • International students need to consult with the International Department before changing grading options.

Consideration for Modification of Course Due Dates

Students are expected and encouraged to adhere to course requirements regarding deadlines for assignments. Faculty members have the right to establish deadline policies that relate to the learning outcomes of their course. However, if a student has a documented disability that may occasionally affect their ability to complete assignments on time, assignment accommodations by be appropriate. Federal law requires colleges to consider reasonable modification of course assignment deadline polices if needed to accommodate a student’s disability.

How is this Accommodation Determined?

If you are contacted by CAR about a Consideration of Modified Course Assignment Deadlines accommodation, we will work together to gain an understanding of the role assignment deadlines play in your course. The accommodation should be provided unless it threatens the integrity of the course as offered.

Specifically we will explore:

  • Do assignment deadlines constitute a significant component of the learning process?
  • Does the fundamental nature of the course rely on a student assignment participation as an essential method for learning?
  • To what degree does a student’s failure to meet a course deadline constitute a significant loss to the educational experience of other students in the class?
  • What do the course description and syllabus say?
  • Which method is used to calculate the final grade?
  • What are the classroom practices and policies regarding course deadlines?

If the accommodation is determined to be reasonable faculty and the student will work together to clearly specify:

  • The maximum number of disability-related assignment extensions allowed for the student in the course.
  • If there are any assignments that are exempt from the agreement and why.
  • How and when the student will notify the instructor of a disability related need for an assignment extension.
  • The procedure for turning in homework/assignments/projects where extensions are granted.

There can be a point in which disability-related absences cannot be reasonably accommodated. This will be the case if it is determined that assignment deadlines can be justified as an integral part of how the course is taught, the assignment, and/or how learning is to be demonstrated and measured. If this is the case, conversations will take place between the student, the instructor, and the student’s CAR Accommodation Specialist so that the student can then make an informed decision regarding the alternatives.

What is the Process?

  1. CAR determines that a student is eligible for the accommodation. In a meeting with the students CAR Accommodation Specialist, it is explained to the student what the responsibilities are for using the accommodation (e.g. they cannot miss as many assignments as they want, they are responsible for completing all course work, etc.).
  2. CAR will reach out to faculty members and facilitate a conversation regarding the accommodation and their course.
  3. CAR will send a Consideration of Modified Course Assignment Deadlines agreement with guidance to faculty to fill out with the student. This agreement should be returned by the date stated and should only be implemented for the term stated. The student and the instructor should keep a copy of this agreement.
  4. If the student or faculty member has questions or concerns regarding the process or agreement they should contact CAR.
  5.  Ongoing conversations will occur between the faculty, student, and CAR Accommodation Specialist regarding this accommodation.

Important Information:

  • This accommodation does not allow students to miss as many assignments as they want.
  • Some students register late in the term and some wait to respond to the need to sign the agreement. In these cases, faculty are not expected to provide retroactive accommodations.
  • This accommodation cannot be used for non-disability related assignment extensions (e.g. assignments missed common illnesses, children, etc.). Non-disability related missed assignments should be addressed using the syllabus and the faculty member’s assignment policy.
  • Students with this accommodation should be held to the same grading standards as the rest of the class, and are still required to complete all course work within the term.
  • If a student does not follow the modifications outlined in this agreement or does not meet other course expectations, the instructor has all grading options available to them (including assigning a non-passing grade, granting an incomplete, or requesting students to consult with their academic advisor for the impact of grading options on their academic standing).
    • International students need to consult with the International Department before changing grading options.

FAQ:

What if these accommodations alter the learning outcomes of my course?

  • There can be a point in which disability-related absences cannot be reasonably accommodated. This will be the case if it is determined that assignment deadlines can be justified as an integral part of how the course is taught, the assignment, and/or how learning is to be demonstrated and measured. If this is the case, conversations will take place between the student, the instructor, and the student’s CAR Accommodation Specialist so that the student can then make an informed decision regarding the alternatives. If you feel this is the case with your course, please contact CAR.

Who do I talk to if I need more guidance filling out the agreement?

  • If faculty feel they need more information about a student or guidance in filling out the agreement, they should contact CAR.

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