Classified Professional Development Reimbursement Programs

CPD Reimbursement Programs

CPDT logo

Classified Professional Development (CPD) funds help eligible classified employees pay for professional development opportunities that benefit both the College and the employee. Each fiscal year, classified staff can request reimbursement for professional development activities up to the max award amount for the fiscal year (July 1 to June 30). Be aware there are individual limits and department limits.

Who is Eligible?

.500 FTE or higher classified employees who have completed their initial trial service (usually 6 months - See Classified Union Contract for exceptions); and

Less than .500 FTE classified employees (i.e., C3/timesheet) meeting the Human Resource definition of "internal candidate". To meet this requirement, a person must have been hired through a documented and competitive hiring process, have completed their 1040 hour initial trial service, and must have worked at least 520 hours in the preceding twelve months.

You may inquire in Human Resources regarding your current employment status.

Use Funds To Complete a Degree or Certificate Program

  1. Subject to available funds, each individual is limited to receiving reimbursements up to $750 for courses up to 12 weeks in length (e.g. quarter calendar) or $1000 for courses longer than 12 weeks (e.g. semester calendar). Additionally, annual reimbursements for out-of-pocket expenses may not to exceed $3000.
  2. Covers out-of-pocket tuition, fees, and textbooks after tuition waivers, grants, scholarships (or other free money) are applied.
  3. Must be related to or enhance your employment at Lane. If you intend to apply for a different position at Lane, but need the credential, this is sufficient but must be explained in your essay question.
  4. Classes taken during your normal work hours must be approved by your direct manager to ensure he/she can work around your schedule.

Reimbursement Options: After the term has ended, email us a copy of your grades, as well as an updated print out of your account detail showing the term has been paid in full and what, if any financial aid or scholarships have applied to your account for the term. If you purchased books, you will need to forward your original receipts to Casandra Rhay via inter-campus mail if the cost of the books are being reimbursed to you.

Use CPDT Funds To Take Classes That Will Enhance Your Contribution To The College

  1. Subject to available funds, each individual is limited to receiving reimbursements up to $750 per period of enrollment (quarter/semester has same limit). Annual reimbursements for out-of-pocket expenses may not to exceed $3000.
  2. Covers out-of-pocket tuition, fees, and textbooks after tuition waivers, grants, scholarships (or other free money) are applied.
  3. Must be related to or enhance your employment at Lane.
  4. Due to cost, Lane should be your first source for seeking training.
  5. Classes taken during your normal work hours must be approved by your direct manager to ensure he/she can work around your schedule.

Reimbursement Options: After the term has ended, email us a copy of your grades, as well as an updated print out of your account detail showing the term has been paid in full. If you audited the class, have your instructor email CPDT verifying you completed at least 70% of the course and/or provide us with a 'certificate of completion' for your course (if one is provided).

Use CPDT Funds To Attend a Conference, Workshop or Seminar

  1. Max $750/yr per person (with no more than $3000/yr per *department)
  2. Covers registration fee and hotel accommodation charges only
  3. Must be related to or enhance your employment at Lane
  4. Activity must be approved by your manager and the Travel & Expense Authorization/Reimbursement Form must be completed and maintained by your department (if applicable)

Reimbursement Options: 1) If you pay using your own funds, CPDT can reimburse you via check. You will need to provide us with a copy of the invoice and proof of payment. Payments made by personal check will require you to submit a copy of your cancelled check as verification. 2) If your department pays the expense using a P-card or other form of payment, we will need a copy of the invoice, proof of payment, AND a copy of the P-card green sheet or ExpressLane/Banner print screen showing the charge and FOAP.

Use CPDT Funds to Pay Membership Dues, Subscription Fees, and/or Professional Licensure/Certification Fees

  1. Max $750/yr per person (with no more than $3000/yr per *department)
  2. Covers fees and dues
  3. Must be related to or enhance your employment at Lane

Reimbursement Options: 1) If you pay using your own funds, CPDT can reimburse you via check. You will need to provide us with a copy of the invoice and proof of payment. Payments made by personal check will require you to submit a copy of your cancelled check as verification. 2) If your department pays the expense using a P-card or other form of payment, we will need a copy of the invoice, proof of payment, AND a copy of the P-card green sheet or ExpressLane/Banner print screen showing the charge and FOAP.

*Department limit applies if multiple employees from the same department attend the same/similar trainings or if CPDT reimburses the department for any portion of the expense. Exceptions can be made on a case-by-case basis; however, the CPDT chair would need to have a discussion with both the department manager and division dean to determine if an exception is warranted.

It Cannot Be Used For

  1. Mandated trainings, either by outside agencies, employment contract, or your department.
  2. Tools, computers, and/or supplies recommended or required for classes.
  3. Courses involving sports, games, or hobbies, unless required for your degree program.
  4. Health/Wellness related activities.

When is the Deadline?

Funds are limited - apply as early as possible! We offer a pre-approval process which allows us to set aside funds for a specific purpose. We highly encourage you seek pre-approval.

All requests must be submitted no later than 30 days after making purchase, completing your course, and/or returning from your conference/workshop destination. Exceptions to the 30-day deadline can be made on a case-by-case basis (such as in cases where the receipts were submitted to College Finance within this window, but for another purpose).

All applicatons which include expenses occurring in June must be submitted and approved before June 15th. If you have an expense in June, we encourage you to submit your request as early as possible. After July 1, we will not reimburse expenses paid during the prior fiscal year.

Forms Needed to Apply

Still have questions?

If you have any questions related to these funds that cannot be answered by reading the above guidelines, please email us at CPDT@lanecc.edu.