Campus Update

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Email

Sent by

Provost and Executive Vice President Paul Jarrell

Sent to

employees

Sent on

Thursday, April 2, 2020 - 2:47pm

I am writing to update everyone of changes to college functions as a result of the ongoing COVID-19 pandemic. We have extended some timelines and are minimizing campus access to protect our employees and community.

All campus events remain prohibited through June 14th.

This is an extension from our previous date of May 8th.  This applies to events at LCC’s Center for Meeting and Learning (CML), and all college and community-related performances, activities, and athletic events.

All non-essential college travel remains prohibited until further notice.

This is just a reminder and not a change from previous directives.

Campus access is restricted through June 14th.

We have been seeing an increase in employee and student traffic on campus. We do understand that with instruction starting Monday, faculty, staff, and students may need to come to campus to retrieve supplies and materials this upcoming week. We also understand that faculty may need to be on campus periodically to develop instructional materials. While this may be necessary, it is critical that we minimize this need. You should not be on campus unless it is approved by your supervisor, is necessary because the work cannot be accomplished off campus, and is for a limited and fixed amount of time.

Here is the process for gaining access to campus:

1. Request permission from your supervisor for campus access in advance of the need to be on campus.

Your supervisor will evaluate your request with regard to need and prioritize access accordingly. Supervisors are asked to work with faculty and staff to minimize the need to access campus and minimize the time an employee is on campus.  Once approved, your supervisor will notify you of approval.  This should be able to be accomplished within 24 hrs.  Supervisors are providing Public Safety with a list of these approvals daily, with indications of day, time, and location. I realize you normally do not need to seek permission to be on campus, but these are not normal times.  It is a public health and safety issue. Please plan ahead as much as possible so we can coordinate requests and plan for cleaning, etc.

2. Notify Public Safety 541-463-5558) when you arrive on campus and let them know when you leave. 

It is incredibly important that we follow this process both for the safety of the employee coming to campus and for the safety of employees that are working on campus. We have a small crew present on campus who are not servicing all buildings regularly, so we need to know who is present, when they are present, and where they are in case of a campus emergency, etc. In addition, we need to know where there has been traffic so that we can adequately clean and disinfect these areas in order to protect all other employees that are coming to campus. In particular, we have staff working on campus that are in high risk categories and we need to do everything we can to ensure their safety, as well as the safety of other faculty and staff coming to campus.

I do acknowledge this limits your personal access and understand that this is an inconvenience. At this point however, it is important that we restrict campus access in efforts to minimize health risks to you and our campus community. The risks otherwise are too great.

I thank you in advance for your cooperation and understanding. I appreciate your commitment to continue providing our students with the education they desire and deserve while also keeping the college community safe and well.

Please remember to continue following good personal health habits: wash your hands frequently, cover coughs and sneezes, stay home if you are sick, and call first before going to a health care provider. These are important steps we can all take now to help reduce the spread of the COVID-19 virus.

Thank you again for your continued cooperation and understanding.

Hoping for continued health and wellness,

Paul