Important COVID-19 updates

Sent as

Email

Sent by

Provost and Executive Vice President Paul Jarrell

Sent to

employees

Sent on

Thursday, March 12, 2020 - 2:25pm

Hello everyone,

I am writing to update everyone of changes to college functions as a result of the ongoing COVID-19 pandemic.

Travel

Effective Friday, March 13th, all college-sponsored international and domestic travel, including within Oregon is suspended.

Events

Effective Friday March 13th, Lane Community College will cancel all nonessential events on college property. This applies to events at LCC’s Center for Meeting and Learning (CML), and all college and community-related performances, activities, and athletic events occurring on LCC campuses and facilities. Where possible, arrangements should be made to postpone internal campus meetings and/or move to Zoom videoconferencing.

Instruction

Winter Term

Winter term final exams will not be held in person. I am asking you (faculty) to determine how you will complete your courses and assign final student grades.

You have options. For example: (1) give a take-home final that is delivered and returned electronically; (2) offer an online unproctored exam; (3) make the take home or unproctored exam optional; (4) cancel final exams and assign grades based on work that is completed through week 10. These are just suggestions. The ultimate decision resides with each instructor. Any alternative assignments must be reasonable for students. Please use your professional judgement and your disciplinary expertise to assign a final grade for the course.

Please contact your students ASAP. I strongly urge you to consider options that place the least stress on students. Students need our leniency and compassion to get through this difficult time.

If none of these options allow you to assign final grades or your courses require competency-based or performance-based final exams, please consult with your Division Dean for possible alternative approaches.

Spring Term

The first three weeks of spring term will be delivered by remote methods and will begin as scheduled on March 30th.

This does not mean you need to develop an online course. Rather, instructors simply are being asked to prepare ways for students to access course materials remotely and begin the term without attending classes on campus. Faculty have the ability to schedule coursework in a way that allows time to develop alternative instructional materials. However, it is important that you have a mechanism to monitor student attendance the first week of class to ensure timely financial aid disbursement to students. We will continue to provide updated guidance and support to instructors as they prepare to deliver course content remotely. Please refer to my March 10th email for information regarding support from Academic Technology Center (ATC). We will continue to assess and monitor the situation, and provide further guidance about plans for the rest of the term no later than April 10.

Exceptions

Barring campus closures, some specialized and/or career-technical spring term classes may be permitted to meet in person where necessary. Deans and faculty will need to work together to determine which courses may receive an exception. Additional public health precautions will be taken in these instructional spaces, including sanitizing surfaces frequently, and implementing social distancing measures such as seating students farther apart where possible.

We anticipate that campus services and technology access will remain open and available when the campus is open. The library maintains a limited number of laptops and tablets to loan to students for instructional use. In addition, you will have access to your offices and resources barring any campus closures.

We understand that this is a challenging situation and will take extra effort by all. I appreciate your commitment to continue providing our students with the education they desire and deserve, while also keeping the college community safe and well.

Please remember to continue following good personal health habits: wash your hands frequently, cover coughs and sneezes, stay home if you are sick, and call first before going to a health care provider. These are important steps we can all take now to help reduce the spread of the COVID-19 virus.

Thank you again for your cooperation and understanding.

All my best,

Paul