Retirement Celebrations

Type

Procedure

Category

Institutional Integrity

Department

Human Resources

Phone

(541) 463-5583

Primary Contact

Dennis Carr

Contact Email

Responsible Executive Authority

Chief Human Resources Officer

Purpose

This procedure describes guidelines for appropriate use of funds when planning a retirement celebration. Departments are encouraged to find ways to honor and celebrate long-term employees at retirement within the requirements of good stewardship of resources

Narrative

Departments are encouraged to find ways to honor and celebrate long-term employees at retirement within the following guidelines.

  1. Reasonable and prudent expenditure* of college funds for celebrations at college-owned facilities. A short summary of expenditures should be submitted to the President's Office after the event.
  2. No use of college funds for retirement celebrations held at locations other than college-owned facilities. The expenditure of even small amounts of college funds can create serious liability issues for the college and the sponsoring department.
  3. No use of college funds for retirement gifts.
  4. Strict compliance with Alcoholic Beverages on Campus for celebrations at college events.

*As an example, it would be reasonable to serve cake, snacks and/or punch to guests, but not a full meal.

Date Adopted

Saturday, May 1, 1999

Date Last Reviewed

Thursday, October 9, 2014