myName

Type

Policy

Category

Students

Governance Council

Student Affairs Council

Phone

(541) 463-5686

Primary Contact

Dawn Whiting

Responsible Executive Authority

Vice President, Academic and Student Affairs

Purpose

Students may wish to be identified by a professional, personal, display or use name without making an official legal name change. This policy describes how Lane supports the use of myName and defines the areas of the college where legal name and myName will be used.

Narrative

myName allows students to have this name appear anywhere a legal name is not required.  

myName Will Appear:

  • Academic Advising Lists
  • Athletic Rosters and Lists
  • Check-In and appointment system
  • Class Rosters
  • Commencement Program
  • Degree Audit
  • Diplomas
  • Directory Information
  • Email Display Name
  • Honors Program Lists
  • Library Records
  • Moodle (LMS)
  • President’s and Honors Lists
  • Program of Study List
  • Student ID cards/Bus Pass

Legal Name Will Appear:

  • Financial Aid Records/Communication
  • Billing Records/Communication
  • Official and Unofficial Transcripts
  • Gift Receipts
  • Registrar’s Office Records
  • Student Health Clinic
  • Study Abroad (travel documents)
  • As required by International Programs
  • Official forms requiring legal name
  • Foundation Scholarships
  • As required by government agencies

Students may specify their myName through the online application, self-service, or in-person through Enrollment Services.  

Students using myName should be prepared to reference their legal name as well as provide the college with identification when necessary.

The college reserves the right to deny any request or remove a myName in extreme cases including, but not limited to, multiple requests from the same person, misrepresentation, or a requested name that is derogatory, inflammatory, or slanderous.

In an extreme case a myName may initially be removed while it is being reviewed by a committee comprised of the Registrar, the Director of the Gender Equity Center, the Director of Student Life and Leadership, the Director of Student Standards, an Lane SGA representative, and a Faculty Council appointed faculty member. The student will be notified within 10 working days of the committee's decision. If this committee officially denies the myName, the student may appeal in writing to the AVP of Student Affairs.

Date Adopted

Wednesday, February 12, 2020

Date Last Reviewed

Wednesday, February 12, 2020