Responsible Executive Authority
This procedure describes the process for academic deans and/or faculty to follow for developing new curriculum, including the steps which must be taken and the forms to be used. Curriculum approval shall be in accordance with The Community College Handbook of the Oregon Department of Education (ODE), and Board Policy 030: Educational Programs - Global Directions.
Instructional managers and/or faculty and staff developing new curriculum can locate appropriate forms from Curriculum and Scheduling Curriculum Forms or by contacting the Curriculum and Scheduling office (541) 463-5362.
New and Revised Courses
- Complete either a New or Revised Course Approval Form or a Credit or Contact Hour Revision Approval Form (depending on the change being made) and submit to Curriculum and Scheduling at least ten working days prior to the next scheduled Curriculum Committee meeting. Be sure to include the following:
- A course outline (in Section 1 of the Course Approval Form);
- Appropriate signatures of library liaison, division administrative assistant, division chair, and any division chairs of programs affected by the new program or course;
- Special Fees Request Form to be forwarded to the Office of Academic and Student Affairs (OASA);
- Minimum course certification requirements and faculty certification forms to be forwarded to OASA; and
- If appropriate, applications to Degree Requirements Review Committee for status fulfilling degree requirements in Arts & Letters, Social Science, Science/Math/Computer Science, Ethnic/Gender/Cultural Diversity, or Human Relations. These forms can be found on the Curriculum and Scheduling Curriculum Forms page.
- The Curriculum Committee will review the application to identify and alert the developer to incomplete information or supporting data which may cause a delay in the approval process.
- The Curriculum Committee will review each course proposal for:
- Educational merit;
- Instructional priority;
- Budget implication; and
- Need as documented in the proposal.
The Committee will listen to the faculty and/or academic dean presenting the new or revised curriculum and vote to support or oppose the course proposal. Questions concerning overlap of course content will be explored by the Committee and all concerned parties may speak to the issue.
- Staff in the Curriculum office will be responsible for obtaining authorization signatures from the Curriculum Committee chair and the Office of Academic and Student Affairs, and for submitting the appropriate forms to the Oregon Department of Education for state approval.
- Courses approved prior to the catalog publishing deadline in January will be included in the catalog effective the upcoming summer term. New courses approved after the January deadline will be published the following catalog year, and must be publicized by the division if offered prior to publication in the catalog. Course revisions approved after the catalog deadline will take effect upon catalog publication the following academic year or pending completion of all requirements imposed by the Curriculum Committee.
New Career/Technical Program and/or Option Development
The time lines for the formal curriculum approval process are established annually and published each term. The formal curriculum approval process involves three approval bodies: Lane's Curriculum Committee; the Lane Board of Education; and the State Higher Education Coordinating Commission.
Program developers must consult the Oregon Department of Community Colleges and Workforce Development resources for program development. At least a year must be allowed to shepherd a new program through the process.
- An advisory committee for the new Associate of Applied Science, new AAS option or Certificate of Completion must be formed. This committee will originally serve as an ad hoc committee and will then become a permanent committee when the program is approved. Copies of all advisory committee meeting minutes must be kept on file within the department to demonstrate active advisory committee involvement. Advisory minutes must show that the committee met and approved the program proposal.
- A Notice of Intent (NOI) and Labor Market Information Worksheet (LMI) will be prepared by the developer following state guidelines in cooperation with the Curriculum Office. These forms can be found on the Curriculum and Scheduling Curriculum Forms page. The Notice of Intent must be presented to the Curriculum Committee a year in advance of proposed implementation. After approval by the Curriculum Committee, staff in the Curriculum Office will submit the Notice of Intent and Labor Market Worksheet to ODE.
- The Notice of Intent is processed by ODE. The college will be advised of time lines for processing the program application. With assistance from staff in the Curriculum Office, the developer prepares the Program Application. The Curriculum Committee will review the finalized program proposal at the Curriculum Committee meeting. The program proposal needs to be submitted to the Curriculum Committee by the January meeting, or the college will not be assured of state approval for implementation the following fall term.
- The developer of the proposal attends the Lane Curriculum Committee meeting to present program information and answer any committee questions. The Committee will recommend to the Office of Academic and Student Affairs whether to move the program along to the Lane Board of Education for review and approval.
- The finalized packet is submitted to Lane's Vice President for Academic and Student Affairs for signature.
- The proposal is presented to the Lane Board of Education for approval.
- When approved by the Lane Board of Education, the proposed program is forwarded to the State Higher Education Coordinatinf Commissionfor for review and approval. A representative of Academic and Student Affairs and the department may attend the meeting of the State Board of Education to answer questions about the proposal.
- The State Board of Education sends the college notification of program approval, and the program will be published in the college catalog. Any new program to be implemented prior to the beginning of the next catalog year must be publicized by the offering division.