Responsible Executive Authority
This procedure describes the process for academic deans and/or faculty to follow for developing new curriculum, including the steps which must be taken and the forms to be used. Curriculum approval shall be in accordance with The Community College Handbook of the Oregon Department of Education (ODE), and Board Policy 030: Educational Programs - Global Directions.
Instructional managers and/or faculty and staff developing new curriculum can locate appropriate forms from Curriculum and Scheduling Curriculum Forms or by contacting the Curriculum and Scheduling office (541) 463-5362.
New and Revised Courses
- Complete either a New or Revised Course proposal form or a Course Number and Title Change form (depending on the change being made) and submit to the Curriculum Office at least two weeks prior to the next scheduled Curriculum & Degree Requirements Committee meeting. Be sure to include the following:
- Course details (course number and title, description, prerequisites, co-requisites, grade options, credits, contact hours, etc.)
- Rationale for new course or for revisions
- Curriculum equity statement
- Course overlap details
- Learning outcomes, course assessments, and major topics covered
- Financial and student impact
- Appropriate signatures of division dean, library liaison, division administrative assistant, and division deans for courses affected by overlap;
- Special Fees Request Form to be forwarded to the Office of Academic and Student Affairs (OASA);
- Minimum course certification requirements form to be submitted to OASA; and
- If appropriate, applications for AAOT degree requirements (Arts and Letters, Information Literacy, Mathematics, Science/Computer Science, Social Science, Speech/Communication), cultural literacy, or human relations. These forms can be found on the Curriculum and Scheduling Curriculum Forms page.
- The Curriculum and Degree Requirements Committee will review course proposals and note needed changes based on state guidelines, make recommendations for proposal modifications, and make recommendations about whether proposals should move forward in the approval process. See the Curriculum Committee procedure for more information about committee review of curriculum proposals.
- The initiator of a curriculum proposal and the division dean are responsible for ensuring that proposals are complete prior to submission to the Curriculum & Degree Requirements Committee for review. This includes obtaining all necessary signatures as required on curriculum forms. After the Curriculum & Degree Requirements Committee review, the proposal initiator and division dean are responsible for submitting the reviewed documents to the Office of Academic and Student Affairs for final review.
- Courses approved by the curriculum deadline in January will be included in the catalog effective for the next academic year, which begins each summer term. New lower-division collegiate courses approved after the January deadline cannot be offered until approved by the state. They will be published the following catalog year, and must be publicized by the division if offered prior to publication in the catalog. Course revisions approved after the catalog deadline will take effect upon catalog publication the following academic year.
New Career/Technical Program and/or Option Development
The time lines for the formal curriculum approval process are established annually and published each term. The formal curriculum approval process involves three approval bodies: Lane's Curriculum & Degree Requirements Committee; the Lane Board of Education; and the State Higher Education Coordinating Commission (HECC).
Program developers must consult the Oregon Department of Community Colleges and Workforce Development resources for program development. At least a year must be allowed to shepherd a new program through the process.
- An advisory committee is required for new Associate of Applied Science degrees, new AAS option degrees or Certificates of Completion. Copies of all advisory committee meeting minutes must be kept on file within the department to demonstrate active advisory committee involvement. Advisory committee minutes must show that the committee met and approved the program proposal.
- The program proposal initiator and division dean are responsible for preparing a state application form, Notice of Application (NOA) and Labor Market Information Worksheet (LMI) following state guidelines and in collaboration with the Curriculum Office.
- The requisite forms must be submitted to the Curriculum and Degree Requirements Committee for review and recommendation. The committee will make suggestions and recommend whether the proposal should move on in the approval process to the OASA and the Board of Education.
- The finalized packet is submitted by the proposal initiator and division dean to Lane's Vice President for Academic and Student Affairs for review.
- Proposals signed by the VP for Academic and Student Affairs should be submitted by the division dean to the Lane Board of Education for approval.
- When approved by the Lane Board of Education, the Curriculum Office will submit the proposal to the State Higher Education Coordinating Commission (HECC) for review and approval.
- The State Board of Education sends the college notification of program approval, and the program will be published in the college catalog. Any new program to be implemented prior to the beginning of the next catalog year must be publicized by the offering division.