Remote Instruction Preparation Timeline

Preparatory Timeline for Faculty

This matrix is designed to walk you through the essential steps to prepare yourself and your courses for remote instruction. This includes reviewing your course objectives, material, and resources, as well as connecting with your students and establishing communication. The 'Course Activity' column contains items that should be completed to best prepare. The 'How to Accomplish' column includes suggestions and links to tools you may use. The 'Suggested Date' is a recommendation for when to complete each item.

Pre-term Start

Course Activity

How to Accomplish

Suggested Date

Pre-Term Start

Create your Remote Teaching Plan

Download and complete (as much as possible) the Course Planning Template. You will need to log into your Lane Google account to access this document. You will be prompted to Save a copy of the document. A copy will be saved to your Lane Google Drive. Several weeks prior to the term beginning

Update your syllabus

Include your communication plan and new course details as necessary. When you're ready, upload it to Moodle and add it to your Welcome email. Several weeks prior to the term beginning

Identity essential material to distribute

Check your  - what are the essential components for week one? What are your goals for this week, and do any of those goals rely on material that needs to be converted to a digital format?

  • Upload files and documents into Moodle
  • Ask the library if they offer digital versions of your articles, books, or videos
  • Draft an email with essential documents attached (i.e.: syllabus)
Several weeks prior to the term beginning

Send first Welcome Message

Send your "first-pass" message to students to inform them how you will communicate throughout the term, through what medium, and how often.

  • Download the Classlist through myLane or Moodle Gradebook
  • Email through Moodle Quickmail or myLane Classlist
  • Post in Moodle News and Announcement (The course must be visible to students in order to work)

*Class lists are subject to change.You may wish to send this message more than once to include newly enrolled students.

1-week in advance

Survey Student Remote Readiness

In your Welcome message, consider including a short survey to students. While this will not ultimately be the determinate of how you teach, having a better idea of where your students' technology capabilities are can inform important decisions you need to make.

Questions: Do you have access to a computer and high-speed internet access at home? Do you have a cell phone? Have you used Moodle before or taken an online course?

For example, if less than half of the class has reliable home internet, requiring synchronous sessions on Zoom might not be successful and an asynchronous option should be considered.

1-week in advance through the end of week 1

Review Week One

By now you have completed a review of your course content for the first week or two of class, considered how you will deliver your essential content, and communicate critical information to your students. (Take a deep breath.)

Before the class officially opens, consider the information you have gathered. Is there anything glaringly missing? Are there stakeholders (your dean, admin, support people) who you need to contact for any information? Remember that you can control the availability of your course by showing or hiding the course.

Minimum of 1 week in advance


Your First Week

Course Activity

How to Accomplish

Suggested Date

First Week

Post Welcome and Syllabus

Your roster should now be finalized. Welcome your students through your established communication method. Introduce yourself and the class. Beginning of week 1

Take Attendance

To comply with Lane's Attendance Policy you'll still need to take attendance. Unlike a standard attendance check on specific class days, you'll need to use an asynchronous attendance activity such as:

  • Replying to your welcome email survey questions
  • Participation in an online discussion board
  • Submitting a short assignment, such as proof of completing an Orientation for Online Classes or a short, low scoring quiz
End of week 1. Check the Lane Academic Calendar for specific term dates

Manage Late Enrollments

As usual, there is likely to be much shuffling of students during the first week of Spring. If a student approaches you requesting a late add to your course, you will need to electronically approve them to register in myLane

If you have students who are struggling with technology and access, you can refer them to the SHeD (Student Help Desk) for assistance.

Week 1-2, depending on course and/or department guidelines

Get Started Teaching!

Hopefully, within a few days, you can start diving into the real curriculum of the course. Remember that there are best practices, pedagogical recommendations, and more tech resources available on the ID Services page.

Week 1 - on!


Course Activity

How to Accomplish

Suggested Date


Host Office Hours

Host virtual office hours. This means being available for student questions and consultation during a specific, predetermined period of time. You can host virtual office hours through Zoom, or simply be readily available through email or phone...whatever works for you and your class. Weekly

Deliver Content

Keep calm and carry on: deliver your lectures, assess student comprehension, provide grade information and feedback, and engage with your class to the best of your ability. Ongoing


Email, phone, and virtual support are available M-Th, 8am-5pm, through the ATC. For a complete list of support dates, times, and how to connect, go to the ATC (Academic Technology Center webpage. Ongoing


*CC-licensed by PCC and COCC, Oregon, USA