Accessibility Quick Guide

Lane Accessibility Quick Guide

For more complete instructions, contact the ATC.

Format How to Build it Accessibly How to Check if it is Accessible
  • Closed Captions are recommended, and required if video will be on any Lane public site
  • Use an accessible media player, (i.e. Kaltura or YouTube .)
    Note: some content presented in the video may need to be repurposed in a textual format for people with visual impairments.

Press TAB on the keyboard. You should be able to play, pause, rewind, fast forward, rewind,
and toggle the captions for the video using only your keyboard.

MS Word
  • Use heading styles.
  • Use built-in formats for bulleted lists, columns, and tables.
  • Avoid floating text boxes.
  • Include alternative text for images.
  • Do Not save as a Web page.

Run the Microsoft Word Accessibility Checker. It will guide you through making it accessible.

MS Powerpoint
  • Use built-in slide layouts.
  • Compose in Outline view (or check Outline view to make sure all slide text is in Outline view. )
  • Add alternative text for images.
  • Do Not save as a Web page.

Run the Microsoft PowerPoint Accessibility Checker. It will guide you through making it accessible.

MS Excel
  • Specify column headers.
  • Do Not use blank cells for formatting.

Run the Microsoft Excel Accessibility Checker. It will guide you through making it accessible.

Google Docs
  • Use heading styles.
  • For read-only versions of a Google Doc, export it to an MS Word document.
  • DO NOT create PDF files directly from Google Docs.
  • PLAN on some users not being able to edit documents online.

For users with visual impairments, Google Documents will need to be converted into Microsoft Word documents.

After conversion, use the process for "Microsoft Word".

PDF Documents
  • Use software that creates accessible PDFs, like Microsoft Word (Windows only) or InDesign.
    Note: MS Word for Mac cannot create an accessible PDF. You must either use LibreOffice or save to PDF on a Windows computer.
  • Run OCR on scanned items.

Fully determining the accessibility of a PDF document is challenging. The following will give you get an overview of a document's accessibility:

  • In Adobe Acrobat Pro choose Full check under View, then Tools, then Accessibility.
  • Confirm the correct document reading order by selecting Read Out Loud in the View menu to have the document read to you.
Blackboard Collaborate
  • Most of Collaborate’s functionality is accessible.
  • Application Sharing will cause problems for screen reader users.
    NOTE: some content presented in the video may need to be repurposed in a textual format for people with visual impairments.
  • The Blackboard Collaborate interface is accessible.
  • Check documents that you share with others. You may need to provide some content in an ALT format.
  • Live captioning will be needed for users with hearing impairments.
  • Check with your department to find acceptable Math equation editors.
  • Check with your book publisher to make sure all products are accessible.
  • Lane's Center for Accessible Resources may be able to help you if you have a specific request.

Always save your source files. You may need them to convert to a different format.

Online Forms
  • If you're creating a form on Drupal, these labels are created automatically for you, though it is your responsibility to create meaningful labels.
  • Use CAUTION when using Google forms

Drupal is mostly accessible.