Database for APR

Database for APR (DAPR)

Database for Academic Program Review: Facts

Background: What is Academic Program Review and its Purpose?

Academic Program Review (APR) is a faculty-led structure for planning and continuous improvement of Lane's instructional programs. The purpose is to collaboratively, systematically, and critically assess Lane’s programs for effectiveness, to identify necessary adjustments, and to provide a mechanism to institute and evaluate changes. For more information, please see: lanecc.edu/academicprogramreview.

Who is Involved in APR? 

The APR process is led by a faculty member who collaborates with their dean and other program faculty, staff and students. First, program faculties create a Program Review Committee (PRC) and choose a PRC Lead, who serves in this role. 

What are the Steps of the APR Process?

The APR process includes six phases over five years. The phases include: self-study, external peer review, implementation action plan, mid-cycle check in, continue implementation and wrap up. Some activities include attending an orientation session, facilitating faculty work groups, preparing the self-study, hosting an external peer reviewer, developing recommendations, implementing improvements, reflecting on progress and communicating progress.

How is Progress Communicated?

Communication about the process and progress through the phases and steps is conveyed through the Database for Academic Program Review (DAPR), personal contact, email, or other methods as needed.

What is the Database for Academic Program Review?

The Database for Academic Program Review (DAPR) is an internal Lane communication and tracking software tool used by staff, faculty and administrators involved with Academic Program Review. The database holds separate program pages for each academic program, which may be accessed by individuals involved in that program review. The basic information that will be pre-populated includes program and department name, people involved, year review started. The PRC Lead, program faculty or department staff may use additional pages including:

  • Self-study questions page: DAPR stores and facilitates flow of questions between parties involved
  • Checklists for all the phases and activities to track progress
  • Self-study executive summary
  • Implementation plan 
  • Reporting functions: various reports generated and downloaded as PDF files
  • Notes pages to share information
  • Suggestions: users may send feedback to improve DAPR
  • Instruction screens: each page includes explanations
  • Help screen: list of who to contact for assistance

Who Will Use DAPR?

Program faculty, staff and administrators will use DAPR. Access rights for users are based on their position. For example, the members of the Academic Program Review Oversight Committee (APROC) will be able to view all information, while program faculty will be able to view their program information, but not other programs. 

How Will Program Faculty Use DAPR?

Faculty will use DAPR to see who’s involved, input and view self-study question sets, activities that need to or have been done (via checklists), record the self-study executive summary and implementation plan, share notes with others working on the program review, create reports and send suggestions for system improvement. Faculty embarking on a second program review will be able to review and build upon information available. Real-time communication, tracking and sharing information, uploading and sharing reports are the strengths of this tool for faculty.

How Will Managers Use DAPR?

In addition to uses listed above, managers will use the system to see the progress of programs within their purview and receive automatic notification of tasks they need to perform. 

For example, once the program self-study questions have been uploaded by the PRC Lead, managers on the Administrative Management Team (AMT) upload their question and this triggers APROC to upload the final question. Once all questions have been submitted, faculty are sent their entire question set, which forms the basis of their self-study. This semi-automated process along with tracking and reporting features are invaluable tools for managers. 

How Will Staff Use DAPR?

Department staff may view the progress of programs within their division/department and edit the information if faculties wish to receive their assistance. 

Academic and Student Affairs staff may view all programs’ information. ASA staff will use DAPR to send semi-automated email messages, create reports, view progress and do research. APR staff will have viewing and editing rights for all programs.

How Will Coaches and APROC Members Use DAPR?

Coaches and APROC members will use DAPR to view information to help them understand how and in what ways faculty may need support. If requested by faculty, coaches may input information into DAPR.

How Will Institutional Research Use DAPR?

IR members will use DAPR to view information. For instance, IR can view which programs will be undertaking review and plan how to support those programs.

How do I Access DAPR?

The ATC Classroom (CEN/219) and The Teaching and Learning Center (CEN/430) computers have DAPR available. If you wish to have DAPR software installed on your computer, please contact Phil Barlow Powers, barlowpowersp@lanecc.edu or call the IT Help Desk, (541) 463-4444

How do I Request DAPR Training?

Faculties embarking upon program review in the coming Fall term will be invited to training sessions in Fall. Periodic ad hoc sessions will be held and announced in the Lane Weekly. If you wish to request training, please contact the APR Administrative Coordinator. Individual or group training sessions are available.