Harvest Dinner Volunteers

Fall 2014 - Harvest Dinner & Auction

Benefitting Students and Programs at

Lane Community College

October 29, 2014

Volunteer Job Descriptions

Event Contacts:

Heather Lee, Event and Stewardship Coordinator -

(541) 463-5777 or foundationEvents@lanecc.edu

Whitney Reed, Special Event Intern -

(541) 463-5803 or foundationEvents@lanecc.edu

  • Please note that we will have food and beverages available to all volunteers at the Harvest Dinner and Auction event. There will also be a secure room to leave your belongings in while you are working, but we politely request that you leave valuables at home. Please check-in 15-30 minutes before your scheduled shift time to be assigned and trained for specific tasks for the evening.

Volunteer Orientations will be held on Monday, October 20th and Thursday, October 23rd. Contact foundationEvents@lanecc.edu for time and place.

Week Before the Event, October 20-24th (8am - 3pm)

Check in: Bldg. 19-270. You do not have to be available the entire day. Even an hour or two is helpful.

Event Prep and Set-up -
Task descriptions: The week prior to the event volunteers are needed to help with a variety of set-up tasks. Guest bags need to be assembled. Requirements: Some assembly tasks may require that the individual be able to lift 25-40 pounds, and not have existing back or other injuries that could be exacerbated by this work.

Tuesday, October 28 (8am – 5 pm)
Check in: Bldg. 19-270. You do not have to be available the entire day. Even an hour or two is helpful.

Set up Auction
Task description: After tables are skirted and prepared, the primary tasks involve moving auction items to their locations in the lobby and rooms 106, and 117. We need volunteers to carry items down to the CML and help set-up under supervision. Tasks may require that the individual be able to lift 25-40 pounds, and not have existing back or other injuries that could be exacerbated by this work.

Wednesday, October 29, Set-up (8am – 2pm)
Check in: Bldg. 19-270. You do not have to be available the entire day. Even an hour or two is helpful.

Decorating
Implement Foundation décor elements (set up sponsor tables with gift bags and table favors, menus, centerpiece cards, etc.)

Wednesday, October 29, Event Positions (4:30 – 10:30 pm)
• Check in: Building 19-231J (Near Co-op Education office)
• This is when your orientation of specific jobs will take place.
• Food and beverages will be available as well as an area to relax and leave your items.

Registration Crew (4:30 – 7 pm)
Task description: Volunteers will staff the registration table, coordinate with fellow volunteers to pull guest packets, check information, process credit-cards and verify payments, and greet guests in line to enter. This task can be a high stress situation and exceptionally busy when multiple guests come at once.

Greeters/Open Door - (4:30-7 pm)
Seeking 2 students to open the door and greet guests after they complete registration.

Volunteer Room Monitor – Bldg. 19, Room 220
Task description: Monitor security for volunteer room. Point of contact for volunteers

Miscellaneous Errand Runners (Two shifts available. 4:30-7pm or 7pm-10pm)
Task description: Assist fellow volunteers, staff, and guests as needed.

Silent Auction (4:30 – 10 pm)

Table Monitor
Task description: During silent auction a room monitor will talk to guests, assist and encourage bidders in a positive and professional manner with a good bit of enthusiasm for event. This volunteer should be able to transition to Auction Organization team as well.

Silent Auction Organization
Task description: Tear down of Silent Auction rooms, move items to holding room and sort by bidder. Help with distributing auction items after live auction. This will be a very fast-paced position over a short period of time.

 

Thank you for giving the gift of your time to help make the Harvest Dinner a success!