Welcome to Facilities Management and Planning

NOTICES

• 6/7/2011, NOTICE: BUILDING 17 ELEVATOR REPAIRED
  Thanks to the over achieving service of FMP's Lead Electrician, Carl Hassman and the Otis Elevator Company, the world's largest manufacturer of elevators, escalators and moving walkways, the Building 17 elevator is repaired and has been returned to service. For questions, please contact Carl Hassman, 5541.

• 6/6/2011, NOTICE: BUILDING 17 ELEVATOR OUT OF ORDER JUNE 6 - 8 FOR REPAIR
  The elevator located at Building 17 has a failed starter and has been shut down. It may take an estimated two days to locate and install a replacement part. Therefore, the elevator could remain out of service through June 8. For questions, please contact Carl Hassman, 541-463-5541.

• 6/3/2011, BUILDING 11 CLOSED FOR CONSTRUCTION JUNE 13 - SEPT. 23, 2011
  Due to construction and in the interest of safety, Building 11 and the immediate construction work site space surrounding the building will be closed and building access restricted beginning June 13 through September 23. Please see the attached or inserted map image of the altered access routes for pedestrian traffic during this time.  For questions, please contact Mark Richardson at extension 3456. 

• 5/17/11 NOTICE: IMPORTANT ADVISORY FOR ALL LANE EMPLOYEES ~ ACCESS CONTROL CARDS WILL BE REQUIRED WHEN ACCESSING ALL MAIN CAMPUS BUILDINGS DURING "OFF HOURS" AND ON WEEKENDS BEGINNING FALL TERM, SEPTEMBER 26, 2011

  Please be aware that FMP staff will be re-keying all exterior doors on main campus buildings during the summer term in 2011.  If you have not done so already, and you need access to any main campus building during "off hours", Monday - Friday or on weekends, beginning fall term, September 26, 2011 and/or thereafter, you will need your access control card.  It is highly recommended that you take a moment before the end of this spring term to schedule a 10 minute visit at the Public Safety office in the building 13 annexes, to obtain a new access control card.  Your card will be programmed to open exterior doors on the buildings for which you need to access.  
  
  Standard keys that have been issued to you for use on exterior door hardware will no longer work on these exterior doors.  Unless there are interior doors in your buildings that use the key you will have once used to access your exterior doors, it is strongly encouraged that you return your assigned key to the Public Safety office when you pick up your new Access Control Card.  The new Access Control Card will be programmed for you to access the exterior doors on all college buildings, should you have authorization.  
  
  Old GGM Keys  Regarding college security, with the exception of some in FMP, Public Safety, and Housekeeping team members, there is no need for the vast majority of people to have access to almost every interior door on campus. We are requesting that if you do not have a business need for broad college access to interior building doors, that you return your GGM key to Public Safety.  Interior doors in our buildings are not scheduled to be re-keyed this summer. The intent of our work this summer is to better secure the exterior envelope of our buildings. In future years (with future budgets), we will re-key the interior doors on campus.  These changes will improve security and safety at Lane Community College.
  
  

  Please, Don't Wait Until the Last Minute...  Due to limited staff resources, we need to process these cards in an organized fashion.  If you call in advance, it takes just under ten minutes to have your picture taken, the card programmed, issued, and ready for use.  Scheduling an appointment, getting your Access Control Cards before the end of spring term, and making sure all new staff hired are aware of these changes, will help in providing a smooth and peaceful transition during this summer and fall terms.  For any questions, please contact David Willis at extension 5566, Jace Smith at extension 5561, or the Public Safety office at 5558.

• 5/14/11 NOTICE:  DOWNTOWN CENTER REMAINS OPEN TODAY -FRIDAY, MAY 13 AS WORK BEGINS TO REPAIR A LEAK IN THE MAIN WATER LINE
  In response to a sudden leak from the main water line entering the building, staff has determined that ONLY the domestic water supply serving the Downtown Center will need to be turned off on Friday, May 13.  
  
  ALL CLASSES WILL MEET AS SCHEDULED! Two classrooms may be impacted (and classes relocated), and restroom services will be temporarily rerouted.
  A portion of the sidewalk will be cordoned off as contractors sawcut and dig below the sidewalk to expose and replace the leaking section of line. Concurrent with the line repair, FMP efforts will focus on clean-up and repair of the water damaged classroom.  For questions, please contact Angela Fazio, extension 3428 or Russ Pierson, extension 5727.

• 5/13/11 NOTICE:  DOWNTOWN CENTER CLOSED -FRIDAY, MAY 13 DUE TO A LEAK IN THE MAIN WATER LINE
  The domestic water supply serving the Downtown Center will be shut down Friday, May 13, due to a sudden leak from the main water line entering the building.  A portion of the sidewalk will be cordoned off as contractors sawcut and dig below the sidewalk to expose and replace the leaking section of line. Concurrent with the line repair, FMP efforts will focus on clean-up and repair of the water damaged classroom.  For questions, please contact Angela Fazio, extension 3428.

• 5/3/11 NOTICE:  POWER SHUTDOWN FROM 6 - 9 AM ON SATURDAY, MAY 21 FOR BUILDINGS 6, 7, 8, 9, AND 11
  On Saturday, May 21 from 6:00 - 9:00 AM, power will be shut down to buildings 6, 7, 8, 9, and 11 in order to reconnect electrical power supply to the Building 10 remodel project in progress.  If you have any questions, please contact Mark Richardson, at extension 3456.

• 3/23/11 NOTICE:  HVAC AND COLD & HOT WATER SYSTEM SHUTDOWN UPDATE
  The planned shutdown of the HVAC and cold and hot water systems that supply the north loop was expected to disrupt the heating and cooling systems of buildings 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 30, 31, and waste water treatment facility. However, at around 12 PM today a malfunction of an isolation (shutoff) valve in the system was discovered. The malfunction prompted the shutdown of the entire system supplying the campus, both the north and south loops. Contractors along with FMP staff are working hard on the system and are confident that it will be back in operation again by 6 PM tonight. Once the system is restored, building temperatures will begin to return to their regularly programmed temperature settings. All employees are encouraged to dress in layers to accommodate lower indoor air temperatures during this outage which, as originally scheduled, began 6 AM today, 3/23, and continues through tomorrow, 3/24 to 12 PM. For questions, please contact Mark Richardson, 3456.

• 3/16/11, NOTICE:  HVAC AND COLD & HOT WATER SYSTEM SHUTDOWN, 6 AM WEDNESDAY, 3/23 - 12 PM THURSDAY, 3/24, 2011 
  On Wednesday, March 23, Hyland Construction will be performing work that will require the shutdown of the HVAC and cold and hot water systems that supply the north loop.  This is expected to cause disruption to the heating and cooling systems of buildings 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 30, 31, and waste water treatment facility.  This shutdown will begin at 6 AM, Wednesday, 3/23 and is expected to be restored by 6 PM, however, this work may require the shutdown to extend to 12 PM, Thursday, March 24.  Be aware that hot water for the locker room showers will be affected by this outage.  All restrooms will remain completely functional.  Employees working in the buildings affected by this shutdown are encouraged to dress in layers to accommodate lower indoor air temperatures during this outage. For questions, please contact Mark Richardson, 3456.

• 2/15/11, NOTICE:  DATA SERVICES SHUTDOWN 6 PM FRIDAY, 2/18 - 8 AM SATURDAY, 2/19
  Beginning at 6 PM Friday, February 18, data services will be shut down and will be restored again on Saturday, February 19 at 8 AM.  This shutdown is necessary to comply with code requirements and to minimize the impact of potential power failures. 

  All telephone and data services (GroupWise, wireless access, the website, myLane/ExpressLane, etc.) will be unavailable during this outage.  Moodle will not be affected. For questions, contact Todd Smith, 5132, or Thad Cowdin 3358.

• 1/21/11, NOTICE: BUILDINGS 10 & 11 CONSTRUCTION ACTIVITY BEGINNING FRIDAY, JANUARY 21
  On Friday, January 21, excavation crews will be moving to the west side of the project site (between buildings 10 and 11) to begin working on the new concrete ramp and access to building 10. With this activity, additional equipment and noise will be introduced into the area. The contractor will be removing large amounts of dirt from the area and this work will continue for up to three weeks. Barricades will be in place restricting access to immediate areas around construction.  Lane is asking students and staff in building 11 to keep the doors closed as much as possible on both floors of the entire east side of the building in order to help prevent noise and various odors from entering the building. For questions, please contact Mark Richardson, 541-463-3456.

• 1/11/11, NOTICE:  HVAC AND NATURAL GAS SHUTDOWN ON MONDAY, JANUARY 17, 2011 On Monday, January 17, Hyland Construction will be performing work that will require two shutdowns.  First, a shutdown of the HVAC and hot and cold water system that supplies the north loop.  This is expected to cause disruption to the heating and cooling system of buildings 4, 5, 6, 7, 8, 9, 10, 11, 12, 30, and 31.  This shutdown will begin at 7 AM and is expected to be restored by 4 PM. Be aware that hot water for the locker room showers will be affected by this outage, and all restrooms will remain completely functional.  Second, all natural gas supplied to buildings 7, 9, and 10 will be shut down from 6 AM to 12 PM.  Employees working in the buildings affected by this shutdown are encouraged to dress in layers to accommodate indoor air temperatures that may approach as low as 60 degrees F.  For questions, please contact Mark Richardson, 541-463-3456

• 12/07/10, NOTICE: TREE REMOVAL NEAR BUILDING 5, WEEK OF DECEMBER 27
  The Grounds Department will remove six flowering plum trees east of Building 5. These trees have been in a steady state of decline for over ten years. We have postponed removal, but the decline has reached a point that the trees have become a safety hazard.
  The reason for the decline is poor pruning more than a decade ago. The trees were “headed back” ( aka “topping”), a practice that the International Society of Arborists now strongly discourages. Topping results in branches that are stubbed and become a pathway for insects, disease and eventual rot. Over time, this rot infects the entire tree—which is where our trees find themselves now.
  More trees will be planted in the future once the possibility of a handicap ramp in the area has been addressed.
  The tree removal work is scheduled during winter break, the week of December 27, in order to minimize the impact to the College community.
  For any questions regarding landscape, contact Frank Drengacz at 5567.

• 10/26/10, NOTICE:TEMPERATURE CONTROL ISSUES FOR OCCUPANTS OF BUILDINGS 1, 3, 4, 5, 6, 7, 9, 11, 12, 15, 16, 17, 18, 19 AND CENTER
  Over the past few weeks, many occupants have reported being affected by temperature control issues in offices and classrooms in buildings 1, 3, 4, 5, 6, 7, 9, 11, 12, 15, 16, 17, 18, 19 and Center. This is due to the major renovation bond project work in progress to convert from one Building Automation System to another.  During the course of data migration, many points did not transfer correctly and many other undocumented points were discovered.  This has resulted in the inability to view and control numerous HVAC controls systems in multiple buildings. This discovery was unexpected and the FMP planning team is attempting to work a way through these control problems with an anticipated completion in early December.
  
  In the meantime, FMP staff are working hard with the project contractors to minimize discomfort and impacts to office and instructional spaces. It is recommended that occupants of the areas impacted dress in layers that can be removed if conditions become warmer than anticipated.  Temperatures in the fall change day to day and as adjustments are being made to correct these control system issues, dressing in layers may provide one their best chance of maintaining comfort. Please continue to report issues to the facilities office at extension 5216 or e-mail facilitiesoffice@lanecc.edu .  We appreciate your patience as we respond as quickly as possible to urgent needs.  Angela Fazio, 3428.

• 10/9/10, NOTICE: POWER OUTAGE ON SATURDAY, OCTOBER 9, 4 AM - 6 AM FOR BUILDINGS 6, 7, 8, 9, 10, AND 11 
  Power shutdown of buildings 6, 7, 8, 9, 10, and 11 is scheduled on Saturday, October 9, 4 AM - 6 AM to allow the completion of demolition work in building 10. An emergency backup generator is set and will provide power to lighting fixtures in building 6 only; no other backup generator will be activated or available during this time.  For questions, please contact Carl Hassman at ext. 5541.

• 9/10/10, NOTICE: POWER OUTAGE ON SEPTEMBER 18, 5 AM - 10 AM FOR BUILDINGS 4, 5, 30 (H&W Center), 31 (LONGHOUSE) AND THE WASTE WATER TREATMENT FACILITY 
  Power shutdown of buildings 4, 5, 30 (Longhouse), 31 (H&W Center), and the waste water treatment plant is scheduled on September 18, from 5 AM – 10 AM as construction crews work on making final electrical connections for the track and soccer bowl project.   A back up generator will activate to operate the treatment facility during this outage.  For questions, please contact Mark Richardson, 3456.

• 7/26/10, NOTICE:  POWER OUTAGE FOR BUILDINGS 1, 2 (DATA CENTER), 3, 18, 19, 24, 25, 26, AND 27 -- AUGUST 6, 6 PM - AUGUST 7, 12 PM
  On Friday, August 6, 6 p.m. - August 7, 12 p.m., all power supplied to Buildings 1, 2 (data center), 3, 18, 19, 24, 25, 26, 27, the lighting in SW parking lots, and the greenhouse by the Child and Family Education complex will be shut down to allow contractors time to complete some of the major electrical work required for the data center and components of the Building 2, IT renovation project.
  
  All telephone and data services (Moodle, GroupWise, wireless access, the website, myLane/ExpressLane, etc.) will be unavailable during this outage.
  
  Moodle :  This outage will require Moodle to be unavailable for about 18 hours.  The Moodle website will still be up during the entire outage, but log in access will not be available after 6 p.m. on Friday, August 6.  However, a user who logs in prior to 6 p.m. on Friday, August 6 and maintains an active session will still be able to work in Moodle, but if not logged in by 6 p.m., or if a session times out, access will be lost until power to the data center is restored at 12 p.m., August 7. 
  
  Please contact Thad Cowdin, 3358, for any IT related questions, or David Amundson, 3455, for questions regarding construction.

• 7/23/10, NOTICE: FIRE ALARM TESTING 9:00 AM JULY 23 IN BUILDINGS 5, 7, and 13 MODULAR
  Kristina Deschaine, Deputy Oregon State Fire Marshall, will be at Lane on Friday, July 23rd, at 9:00 AM to retest the fire alarm system as follows:
  Building 5: Comment: A fire alarm strobe in the women's locker room was not functioning properly.
  Resolution: Repaired strobe. Retest to verify proper fire alarm horn and strobe function. This effects building 5 only.
  Building 7: Comment: Fire alarm strobes are not synchronized on lower level.
  Resolution: Repaired synchronization. Retest to verify proper fire alarm horn and strobe function. This effects Building 7 only.
  Building 13/Modular: Comment: Full fire alarm test is required.
  Resolution: Fire alarm horns, strobes and the mass notification will be tested to verify proper functioning. This effects Building 13/Modular only.
  The college is closed on Fridays to the general public and minimal disruption to the campus is anticipated.
  We will announce the fire alarm test via the Mass Notification System prior to initiating the alarms in each building. There will be no requirement that the buildings be evacuated for the retest. For questions, please contact Dave Smith, 3433.

• 7/20/10, NOTICE:  TREE REMOVAL NEAR BUILDING 10, JULY 21 & 22
  As part of an on-going effort in the building 10 demolition, three trees and all surrounding vegetation on the west end of building 10 have been identified for removal.  The renovation of building 10 requires the removal of three non-native trees, but six to nine native trees including the crab apple and flowering dogwood will be planted at this location after the renovation work is complete. 
  The tree removal work is scheduled for July 21 & 22 from 6-9 a.m. when fewer are expected to occupy building 11.  This work will cause dust and noise and passage between buildings 10 and 11 will be closed during this time. 
  For questions regarding landscape, contact Frank Drengacz at 5567.  For all other questions, please contact David Amundson, 3455.

• 7/19/10, NOTICE: PARNELL LOOP TO BE CLOSED JULY 16 - SEPTEMBER 1
  Beginning Friday, July 16, Parnell Loop will be closed for campus improvement and redesign work of the west access loop.  Construction will begin on the loop, sidewalks and walkway routes for better access to buildings 4, 5, 30, and 31.  ADA access will not be affected.
  For questions, please contact Brian McMurray at 5829 or Mark Richardson at 3456.

• 6/30/10, NOTICE:  HAZARDOUS TREE REMOVAL SCHEDULED - FRIDAY, JULY 2
  Building 12, South Lawn:  Three red leaf maple trees located in the south lawn of building 12 did not survive last summer's lighting improvement construction activity.  These trees were without water for about a month and normally a tree can survive such a drought period, but for decades, these trees were excessively irrigated and consequently, the root zone remained very shallow.  Two of the maples have about 10 percent of the living crown surviving.  These will be severely cut back.  Worse case is that these two trees will remain as habitat trees.  The third maple has no living crown and will be completely removed. 
  Lot B:  One Zelkova tree located in parking lot B is in direct conflict with two bond projects, outdoor lighting improvements and the new Solar Station.  A light pole was installed that extends into the middle of the crown of the tree which obstructs the sensors that activate the operation of the light fixture.  In addition, the tree will shade the western most solar panel to be installed on the new charging station.  To accommodate both projects, approximately 60 percent of the living crown would need to be removed.  This tree will not sustain this severe crown reduction.  Therefore, it will need to be removed.  For reference, the International Society of Arborists Tree Care Operations manual (ANSI A300-1995, section 5.3.1.4) states, "not more than one-fourth of the foliage on a mature tree should be removed within a growing season."
  The urban forest is critical to a viable urban environment.  The FMP Grounds personnel recognize this.  During the past ten years, Grounds has planted over 400 trees throughout the main campus, and each season more are added to that number.  Contact Frank Drengacz, 5567.

• 6/18/10, NOTICE: JUNE 18, 19, 20 - TELEPHONE AND VOICEMAIL SYSTEM SHUTDOWN At 9:00 a.m. on Friday, June 18th we will be shutting down the Telephone & Voicemail systems to relocate them within the data center as part of the Bldg 2 Remodel.  There are 1500 lines to be disconnected, moved and reconnected to the switch for this move.  There will be no phone service or voicemail service, except for the Public Safety Office and emergency phones around campus.  Other LCC locations (DTC, BDC, KLCC, Flight Tech, Cottage Grove and Florence) will have phone service within their building, but will not be able to place outside calls or access voicemail. Contact Virginia Brady (ext. 5565) for phone questions, and David Admundson (ext 3455) for construction related questions.

• 6/18/10, NOTICE: FEEDER SHUTDOWN, JUNE 18, 3:00AM - 5:45AM As part of the remodel work in building 2, electrical power will be shut down from 3:00 a.m. until 5:45 a.m. on the morning of Friday, June 18.  This work requires shut down of power to buildings 1, 2, 18, 19, 24, 25, 26, 27, and the greenhouse south of the Child and Family Education Complex .   In order to maintain power to the data center in building 2, a backup power generator will be turned on.  During the time that the generator is running, outside air that circulates to buildings 18 and 19 will be turned off; still, after the generator is turned off after use, a full flush of the buildings' air will be activated to remove any lingering diesel fumes that may have accumulated.  For questions about this shutdown, please contact David Amundson at amundsond@lanecc.edu or phone 3455.

• 6/16/10, NOTICE: BUILDING 2 CONSTRUCTION SAFETY ZONE RESTRICTIONS
  Beginning Monday, June 14, access to and around building 2 has been restricted to provide a safety zone for construction.  Public access will be restricted as follows until September 17:
  
  The west side of the ground floor of building 2 will be fenced off and will be inaccessible.  Emergency exits from the ground floor of building 1 will enter into the construction zone and will be usable only in an emergency.

The elevator at the northwest corner of building 2 will stop at all levels, but at the level of the building 2 first floor, there will be no wheelchair access to the south.

The stairs down to the ground floor and up to the second floor on the east side of building 2 will be fenced off and will be inaccessible to the public. The ramp at the southeast corner of building 2 will be fenced off at the second floor level, but will be continuous and available to the public  from the terrace level east of to the terrace west of the Center building. The ramp from the second floor of building 19 to the southwest corner of the building 2 second floor will be fenced and will inaccessible to the public. The exit from the north side of the second floor of building 1 to the northwest corner of the building 2 second floor will be open to the public to the elevator, and to the stairs down to the plaza between buildings 2 and 3. For questions, please contact David Amundson at amundsond@lanecc.edu or extension 3455.

• 6/14/10, NOTICE: SOLAR STATION CONSTRUCTION BEGINS IN PARKING LOT B
  Essex, contractor for the solar station at Lane, will begin work in parking lot B on Monday, June 14, 2010.  Fencing is expected to enclose area around immediate construction and will affect parking and passage through the lot.  Project completion is expected August 31, 2010.  For more information, visit  http://www.lanecc.edu/bond/index.html.  Contact Anna Scott, 5805.

• 6/3/10, NOTICE:  TESTING OF FIRE ALARM AND MASS NOTIFICATION SYSTEM, Friday, June 18, 9 a.m. - Noon
  During the past year, various upgrades have been made to the fire alarm systems installed in each building on Lane's main campus, 30th Avenue in Eugene.  Lane is required to test changes to the fire alarm system in the presence of the Oregon Deputy Fire Marshall before final approval can be granted. 
  
  This final round of testing will occur on Friday, June 18 beginning at 9:00 a.m. in buildings 3, 7, 9, and 12.  The testing will include activation of the fire alarm horns and strobes for those buildings. 
  
  The testing will be preceded by an announcement stating that a test is being conducted of the building fire alarm system and that evacuation of the building is not required.  A reminder of this test will be posted on the exterior doors of these buildings the day prior to fire alarm testing. As a part of the required testing, the mass notifications feature of the system will be tested. 
  
  A message will be broadcast to all buildings stating that this is a test of the mass notification system and that evacuation of the building will not be required .  Note:  Verbal pre-recorded messages will be announced through the fire alarm mass notification system in all buildings.  All buildings on the main campus will be included in this messaging.  Testing may continue through much of the morning and should be over by noon.  Contact Dave Smith at 541-463-3433 should you have questions.

• 6/3/10, NOTICE:  DATA CENTER SHUTDOWN, JUNE 5, 2010 ~ 2:00 a.m. - 8:00 a.m. There will be a shutdown of the data center in the morning of Saturday, June 5, as part of the ongoing remodel of Building 2.  All college telephones, network and e-mail will be out of service from 2:00 a.m. to 8:00 a.m., including Voice Messaging, Novell, GroupWise, Banner and all other services that require server access.  Contact Thad Cowdin, ext. 3358 regarding network questions, and David Amundson, ext. 3455 for construction related questions.

• 4/26/10, NOTICE:  NO PARKING AT THE NORTH BERM LOT MAY 14 - SEPT 20, 2010
  North Berm parking lot areas behind building 5, including the ADA parking area, and the accessroad running along the south side of the soccer field will be closed from May 14, 2010 to September 20, 2010 due to a high volume of construction and construction vehicles expected at these project locations. The access road will be limited to construction, maintenance, and pedestrian traffic only.  The nearest available ADA parking can be found in parking lot B (see image).  Contact Mark Richardson, 3456.
  
  

• 4/6/10, NOTICE:  NO PARKING ON SOUTH SIDE OF BUILDING 10, April - 6 & 7, 2010
  Workers will be testing masonry on the south wall of Building 10 tomorrow, Tuesday, April 6 and Wednesday, April 7, 2010.  No parking will be allowed along the south wall of Building 10 during these days.  The area will be marked with cones to prohibit parking.  Contact David Amundson, 541-463-3455.
  
• 3/10/10, NOTICE:  CENTER BUILDING SECOND FLOOR WEST SIDE ADA ACCESS DOOR OUT-OF-SERVICE, 3/15/10 (7 a.m. - 12 p.m.)
  On Monday, March 15 work will be performed to replace the rubber mats that activate the ADA access doors on the west side entrance on the second floor of the Center building.  The mat will be removed and a push button activation unit will be installed.  Work will begin at 7:00 a.m. and should be completed by 12:00 p.m.  During this time, one of the non ADA doors will be propped open allowing access.  We understand the inconvenience this work may cause, and appreciate your patience.  Contact Rob Atkins, 5542.