Academic Procedures and Definitions

Address/Telephone/E-mail Updates:  Use ExpressLane to notify the college of address, telephone number and e-mail address changes. You will be prompted to verify this information once a term when logging into ExpressLane. The Permanent (PR) type refers to your primary/main address, telephone and e-mail. You may also choose to list an additional type of address of Mailing (MA) and/or Billing (BI) to have your billing statement mailed to a different address.

Administrative Withdrawals

Audit Grade Option: Courses taken in the grade mode of audit are not graded and no credits are earned. The grade recorded is "U", which has no effect on your grade point average.

Canceled Classes: Classes that do not meet minimum enrollment criteria will be canceled. The college will attempt to notify the affected students when a class is canceled. Tuition for canceled classes will be refunded completely.

Course Reference Numbers (CRN): When using ExpressLane to register, you will be asked to submit the CRN for the particular course section you wish to take. You will find the CRN listed next to the courses listed in the online class offerings. On the Lane homepage, once you choose a term, select either Credit Classes or Community Education Classes. Once logged into ExpressLane, you will find the CRNs by selecting Enrollment Services, Registration, and "Look up classes to add".

Credit Maximum: 18 credits is considered the maximum load you should take.  If you wish to register for more than 18 credits in a term, you need approval from a counselor or advisor. Contact Counseling and Advising.

Department or Instructor Consent: Some credit classes require permission from the instructional department or instructor before you can enroll. If you don’t have permission, you will receive a registration error in ExpressLane when attempting to register. Contact the department offering the class to arrange for consent.

Dropping/Withdrawing from Classes: If after registering you decide not to take a class or if you begin a class and do not continue, it is your responsibility to use ExpressLane to drop the class within the refund period or you will be expected to pay for the class.

Final Exam Schedule: You should also refer to each instructor’s syllabi for exact date and location for your final exams.

Grade Options: When registering for a class, you will automatically be enrolled to take the class for a letter grade. You may change your grade option (e.g. to pass/no pass or audit options) using ExpressLane. View the schedule change deadlines.

Grade Reports: You may view and print your grades by accessing your unofficial transcripts on ExpressLane beginning on the Wednesday following the end of the term. Grade reports are not mailed. Official transcripts may be ordered and paid for in ExpressLane for $5.00. If you have a past due balance you will not be able to access any transcripts until the debt is completely cleared. Awarded degrees and certificates can be viewed on unofficial transcripts.

Majors/Program of Study: The academic major or program indicates your current choice of study and can be changed at Enrollment Services on the main campus. You may view your current Program of Study in ExpressLane, by selecting Enrollment Services, then Student Records, then View Student Information.

Pass/No-Pass: You may choose the pass/no-pass option for up to 16 credits per degree in a non-major subject. Carefully review the degree requirements for majors at Lane; and, if transferring to a four-year institution review their degree requirements before making the decision to take a class pass/no pass. Pass/no-pass grades will count toward credits earned, but will not be computed in the grade point average. If you earn an A+ or an A grade in a class taken Pass/No-pass, you will receive a letter grade. A-, B+, B, B-, C+, C, or C- will be displayed as a “P” for pass and a D+, D, D-, or F grade will become displayed as a “NP” for no-pass.

Prerequisites: Some classes require that one or more classes are taken first. Classes requiring prerequisites are listed in the catalog. You will receive a registration error when registering in ExpressLane if the correct prerequisites have not been taken. Contact the department offering the class you wish to take if you have completed the prerequisite course at another institution or if you need more information.

Refund Deadlines: The last day to drop and receive a refund varies by class length. Refer to the refund table for dates and to determine the last day to drop classes and receive a refund. If the option to “drop with refund” is not viewable when dropping a class using ExpressLane, a refund is no longer available for that class. Instructors may drop you for non-attendance, but are not required to. It is your responsibility to use ExpressLane to drop any classes by the refund deadline or you will be responsible for all charges.

Release of Records/Student Information

Transfer of Credits Procedure

Variable Credits: Some credit classes have a range of credits available. When you register for a variable credit class you will always be initially enrolled for the minimum number of credits. You are responsible for changing the number of credits in ExpressLane through the Friday of the last week of instruction, prior to finals week. Instructions on how to change the number of credits. Credit levels cannot be adjusted on Wednesdays. If a decrease is made in the credit level of a variable credit class after the refund deadline, the account summary will initially show a refund of tuition, but this will be corrected within 1-2 business days.

Waitlisting in ExpressLane: Classes with a wait list available will be indicated in ExpressLane. If you are on a class wait list you will not be automatically registered into open spots in a class. If you are on the wait list you will not be assessed tuition and fees until you are officially registered into the class. You will need to be cleared to register by the department offering the class. If you are on the wait list you should attend the first day of class.

Withdrawal from College: When you drop your last class in ExpressLane, you are providing final notification to Enrollment Services and Financial Aid (if applicable) of your intent to withdraw from Lane. The college strongly urges you to visit Enrollment Services before completely withdrawing. You may be referred to an academic advisor and given information on the effect a complete withdrawal can have on financial aid. You are financially and academically responsible for all courses in which you are enrolled and no grade will be recorded if the withdrawal occurs prior to the schedule change deadline. Any tuition refund is based on the official date of withdrawal in ExpressLane.