WHO IS ELIGIBLE TO RECEIVE FUNDS?
Any Lane Community College CONTRACTED
Classified salaried employee (.500 to 1.0 FTE) who has completed initial
trial service.
WHAT TERMS ARE FUNDS AVAILABLE?
Funds are available for fall, winter,
and spring terms of the 2007-2008academic year. Unused funds from
a term will carry forward into the next term. Any additional funds
available at the end of the 06/08 academic year may be used to start summer
2008events if requested before June 30, 2008. All funding may end
June 30, 2008. NOTE: These funds are provided by the Classified
Professional Development Team, and are not bargained funds.
HOW MUCH MONEY CAN ANY INDIVIDUAL
EMPLOYEE RECEIVE?
Up to $500 per year per person can
be granted to any one employee for activities that take place during the
year (ending June 30, 2008) The CPDT and/or its subcommittee may
grant less than this amount to an individual, depending on the availability
of funds and other factors.
WHAT CAN THESE FUNDS BE USED FOR?
IPPD II funds can be used for travel,
meals, tuition, registration, and other necessary costs associated with
conferences and workshops. The Committee may limit expenditures in
any of these categories when it is judged that the estimated expenditure
is either unnecessary or excessive. IPPD II funds cannot be used
to pay salary costs.
HOW ARE FUNDS AWARDED?
The CPDT and/or its subcommittee award
the funds. Requests must show how the funds requested will further
the applicant's personal/professional development.
WHAT ARE THE REQUIREMENTS FOR APPROVAL
OF FUNDING?
These funds are intended to benefit
the employee's personal and professional needs rather than the department's
operational needs. In other words, if the conference or workshop
is necessary for the employee to do his/her job, it must be funded by the
department. If the CPDT or its subcommittee determines that an activity
is designed to meet the department's operational needs but will provide
significant personal/professional development opportunities, an exception
may be granted, provided the department agrees to fund its share of the
expense. In addition, the applicant must show how the conference
or workshop enhances his/her contribution to Lane Community College.
Employees are encouraged to seek training
through Lane first due to the quality of instruction available at Lane,
the convenience of the location(s) and the potential cost savings involved.
If the training is available at Lane but the applicant wishes to participate
in the training elsewhere, the reason(s) should be clearly explained in
the application.
Generally, the Committee will fund
no more than one employee from a department to attend a single activity.
It is expected that employees will share their training experiences with
others in the workplace when they return. The Committee may waive
this guideline when it is demonstrated in the application that the training
experience cannot be successfully passed along to others by participants.
FUNDING AVAILABILITY
If the demand for funding exceeds
the available resources in any term to fund all the requests submitted,
the CPDT and/or its subcommittee may choose to award partial funding to
several applicants rather than fully fund a single applicant.
When all other factors are equal and
a choice has to be made, the committee may give preference to:
When all other factors are equal and
a choice has to be made, the committee may give preference to:
1. Those not previously receiving
funding (From IPPD I or II)
2. Those who have put together an
individual education plan (IEP)
3. Seniority
APPEALING A DECISION
Although the committee may consider
written appeals when there has been a misunderstanding about the information
contained in the original application, the decisions of the CPDT and/or
its subcommittee are final.
HOW DO I APPLY FOR THESE FUNDS?
CPDT Individual Personal and Professional
Development fund application forms are available on the CPDT website at
http://lanecc.edu/cpdt/ippdapplicationII.html.
They can also be obtained from Chris Hainley in Student Financial Services
(ext 5350) .
One (1) completed application with
supporting documentation (brochures, printed material describing the content,
location and costs of the activity) and one (1) travel form must be returned
to Chris Hainley (ext 5350). It is the responsibility of the applicant
to provide complete information about the activity, show it's relationship
to the applicant's personal/
professional development needs,
and how it enhances the applicant's contribution to Lane Community College.
A completed Travel form with estimates shall be submitted with the application
package. Use of college vehicles must be shown on the original travel
form with an estimated cost of use. If the requested activity occurs
during your regular scheduled work time you will need your department/supervisor
approval, otherwise the CPDT will sign the approval.
Generally, applications should be
submitted six (6) weeks in advance of the scheduled activity. The
Committee may waive this requirement but will not accept applications after
the training has taken place.
Applicants will be notified in writing
of the Committee's action on their requests.
TO ENSURE YOUR CHANCES OF BEING APPROVED,
PLEASE MAKE SURE YOUR APPLICATION IS COMPLETE.
IF APPROVED FOR FUNDS, WHAT DO I DO
NEXT?
Applicants will be notified in writing
of the amount approved and the original signed travel form will be returned
to them. All college accounting procedures must be followed when
processing the travel form. Funding recipients will also be asked
to complete a written evaluation of the activity. An evaluation form
will be sent with the notification of funding approval. The evaluation
form and completed travel reimbursement form with receipts must be returned
to Chris Hainley, ext 5350, Student Financial Services, within two weeks
of the ending date of the activity. Expenses exceeding the amount
approved will not be paid by the CPDT.
WHAT IF I CANNOT ATTEND THE FUNDED
CONFERENCE/WORKSHOP?
By signing the application, applicant
agrees in the event that funds have been paid by LCC, that you will be
obligated to attend the workshop/conference described in the application.
You will be held financially responsible for the repayment of funds if
you do not attend the funded activity. Financial responsibility could
include finding a substitute attendee (e.g. qualifying classified employee)
or arranging for a refund from the workshop/conference sponsoring organization.
The CPDT will not be responsible for getting reimbursements.
WHAT IF MY ACTUAL COSTS ARE GREATER
THAN THE AMOUNT APPROVED?
If the expenses exceed the amount
approved, the employee is responsible for the difference.
WHAT IF I RECEIVE OUTSIDE COMPENSATION
AS A RESULT OF THIS ACTIVITY?
Outside compensation received as a
result of the activity will be deducted from the amount awarded to the
employee for the activity. (e.g. being paid as a presenter)
WHAT IF I HAVE OTHER QUESTIONS ABOUT
THE FUND OR THE APPLICATION PROCEDURE?
If needed, please contact one of the
following subcommittee members for assistance:
Chris Hainley, ext 5350
