Procedure:    Center for Meeting and Learning:  Scheduling an Event
Department:     Conference and Culinary Services
Contact:           Peg Allison, 463-3510                 allisonp@lanecc.edu

The Center for Meeting and Learning (CML) is available to Lane Community College administration and departments.  Because the CML is responsible for generating revenue that covers all direct costs, a usage fee is charged for all events and services. Copies of the internal room rates, catering menu, audio/visual, services and lay-out of the conference facility are available by calling the Event Coordinator at 463-3511 or by visiting the CML website at www.lanecc.edu/cml.

Internal Users and Co-sponsored Events

Internal users pay a discounted rate based on the following criteria:

Internal room rates are billed at 70% off standard rates.  Click here for current internal Room Rates.

Co-sponsored events are also billed at a reduced rate.  Co-sponsored events are defined as events where a part of the payment is made with an ICO or Foundation check and partial payment is made by an external source.

Scheduling an Event

1. To book an event, call the Event Coordinator at 463-3511 or e-mail the event information (date, time, approximate number of guests, desired room layout and room preference if known) to: cml@lanecc.edu.
2. Once the Event Coordinator receives a phone call or e-mail, the requested date, time, and room preference will be checked for availability. If the space is available, a tentative reservation will be made, pending receipt of the ICO or Lane Community College Foundation check.
3. The Event Coordinator generates a tentative reservation form that details the time and date of the event, room number(s), equipment needs, catering service and estimated cost.  The form will be sent to you by intercampus mail or e-mail.
4. After reviewing the detailed reservation, please attach one ICO for catering, audio/visual, services and room charges, and send it back through intercampus mail to the Event Coordinator.  Upon receipt, the event will be confirmed and can be viewed on Lane’s Web Viewer. 

Cancellation of an Event

Events cancelled less then 30 days prior to a scheduled event will be assessed a charge of 50% of the room fee.  The total room cost is assessed for notice of 14 days or less.

For events with catering: If event is cancelled 2 business days or less prior to the event, client will be subject to 100 percent of the total cost of food and beverage.

Room Assignment

Every attempt will be made to provide the room requested.  Room assignments are made according to the guaranteed minimum number of guests anticipated and the type of room set required.  As expected guest counts may vary, we reserve the right to change room reservations to best utilize the facility and accommodate increasing or decreasing guest attendance.