Research: Authorization to Conduct

Type: 
Procedure
Category: 
Institutional Integrity
Department: 
Research and Planning
Phone: 
(541) 463-5364
Primary Contact: 
Craig Taylor
Contact Email: 
Responsible Executive Authority: 
Director, Institutional Research, Assessment and Planning
Purpose: 

This procedure describes the requirements for requesting and conducting research and surveys. College staff and students who participate in a research project, survey or study must be certain that the research is sound and does not violate board policy, college operating procedures, or federal regulations concerning protection of human subjects.

Narrative: 

All research and survey requests meeting the following conditions must be reviewed by the Research Review Committee, and, in some cases, the appropriate vice president or the president.  This procedure is intended to ensure that college staff and students who may be affected by the research can be certain that the research is sound and does not violate board policy, college operating procedures, or federal regulations concerning protection of human subjects.

The Research Review Committee is composed of staff members performing the functions of institutional research and evaluation.  Additional staff members may serve in an advisory capacity where appropriate.

Approval Procedure

The following persons or groups of persons must comply with the Lane Authorization to Conduct Research procedures:

  1. Any person or group of persons who is neither employed by nor a student of Lane Community College and who wishes to use Lane employees, students, records, or facilities as part of a research project, survey or study.
  2. Any Lane student or staff proposing to conduct surveys or studies that:
    1. Involve staff members in more than one instructional department or college unit;
    2. Involve classes in more than one instructional department; or
    3. Directly affect and/or address activities in more than one department or college unit.

If the research or survey involves only one department or college unit, the researcher need not file an Authorization to Conduct Research Form but must obtain permission from the appropriate instructor(s) and department chair.

After receiving the completed request from the researcher, the Research Review Committee will verify the following items:

  1. The Authorization to Conduct Research Form has been completed.
  2. The appropriate signatures have been obtained by the researcher.
  3. The proposed research or survey is compatible with Lane Community College's mission and purpose and is education-related.  The research should deal with the teaching/learning environment or with the college's policies, procedures or operations.
  4. The proposal meets the requirements of Protection of Human Subjects (45CFR46).
  5. The results will be disseminated in a fashion which would protect the identity of the subjects and, if appropriate, the college.  It must be understood that names of individuals will not be used in the study unless permission is granted in writing by the individuals.  The name of Lane Community College will be used only if permission is granted by the committee.

Criteria for Approval

Research requests will be reviewed independently by each committee member.  Approval of the proposal will be based on the following criteria:

  1. Compatibility with the college's mission and purpose.
  2. Soundness of rationale for conducting the research project or survey.
  3. Soundness of rationale and appropriateness of the sampling, methodology, instrumentation, and treatment of data.
  4. Acceptability of the potential effects the collection of data and the dissemination and use of results may have on Lane students, personnel, operations, and the community.
  5. Evidence of support of other involved individuals or groups internal or external to Lane.

If the committee has questions regarding the completeness, relevance, or other aspects of the proposed project, a committee member will contact the requestor to arrange a meeting.

Under certain circumstances, the Research Review Committee will submit the request to the appropriate vice president or the president for approval.  This submission will occur if the project:

  1. Has political or broad community implications for the college;
  2. Involves board policy;
  3. Involves all or a significant portion of the staff;
  4. Involves all or a significant portion of the students; or
  5. Involves established operating procedures and/or policies  (e.g., Board of Education Policy, etc).

The requestor will be contacted concerning the status of the request within ten working days of receipt of the proposal.  If possible, approval or denial of the request will be made at that time.  If a delay is necessary, an appropriate timeline will be negotiated with the requestor.

If a research request is denied, the notification will include the reason(s) for the denial.  A revised proposal, or sections thereof, may be submitted for reconsideration.

Date Adopted: 
Saturday, May 1, 1999
Date Last Reviewed: 
Sunday, March 1, 2009