Pay: School Closure

Type: 
Procedure
Category: 
Human Resources
Department: 
Human Resources
Phone: 
(541) 463-5583
Primary Contact: 
Dennis Carr
Contact Email: 
Responsible Executive Authority: 
Chief Human Resources Officer
Purpose: 

This procedure describes which employees are eligible for compensation, and assigns responsibility to the supervising manager for tracking this need. Under certain circumstances, employees will be paid for time not worked as a result of an official College shutdown owing to bad weather.

Narrative: 

School Closures

A school closure occurs when the college is officially shut down due to bad weather (see Weather Closure Information) or other emergency condition. Only the president or a designee can declare a school closure (see Emergency Plan).

When the college is officially shut down, the department manager is responsible for notifying Human Resources in a timely fashion of any salary or leave adjustments needed according to the following guidelines.

General Guidelines For Compensation

All bargaining unit members, part-time credit instructors and management employees, scheduled to work on the school closure day should be paid as if they worked their regular schedule.  Employees required to work when the school is closed on a regularly scheduled work day should be provided time off with pay on a straight-time basis.

Employees on Scheduled Leave

Employees scheduled to use other leave (vacation, personal, sick, leave without pay, compensatory time, etc.) on a school closure day should have their leave accounts charged as originally scheduled.  Leave taken should be reported on the leave record form at the end of the month

Hourly Employees

Hourly employees are not eligible for school closure pay and should only be paid for hours actually worked on a school closure day (if any).  Timesheets should report only hours worked.

Employees Who Fail to Report to Work as Scheduled Before the Closure is Announced

Eligible employees who were scheduled to report to work before the closure was announced but who had not reported at the time of the announcement may take personal leave, vacation leave, compensatory time or leave without pay, as approved by the supervisor, for hours not worked prior to the closure.  Leave taken should be reported on the leave record form at the end of the month.

Employees Who Report to Work Late When the College is Not Closed

When the college is not officially closed due to bad weather, eligible employees who choose to report for work late, leave early or not report at all because of weather conditions, may take leave without pay, vacation leave, personal leave or compensatory time, as approved by the supervisor. Leave taken should be reported on the leave record form at the end of the month.

Reporting to Work When the College is Closed

When an employee chooses to work all or part of his/her regular schedule during a school closure, the employee should receive no additional pay or time off for the hours worked, except as provided otherwise in a collective bargaining agreement.

Date Adopted: 
Saturday, May 1, 1999
Date Last Reviewed: 
Sunday, September 1, 2002