Moving Expense Reimbursements

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Type: 
Procedure
Category: 
Human Resources
Department: 
Human Resources
Phone: 
(541) 463-5583
Primary Contact: 
Dennis Carr
Contact Email: 
Responsible Executive Authority: 
Chief Human Resources Officer
Purpose: 

This procedure describes the process by which such reimbursement should be requested. Management supervisors are urged to use the moving expense reimbursement policy as a recruitment tool for the recruitment of out-of-area applicants for department head, director and division dean positions.

Narrative: 

Management supervisors are urged to use the moving expense reimbursement policy as a recruitment tool for the recruitment of out-of-area applicants for department head, director and division chair positions.  Once a new employee is hired, the management supervisor is responsible for initiating the moving expense reimbursement process for eligible employees, in accordance with college expense reimbursement guidelines (see Travel/Expense Reimbursement).  All moving expenses submitted for reimbursement must be documented.  Reimbursements will be charged to a central account administered by Human Resources.

Under this policy, new department heads, directors and division chairs who must relocate in order to accept college employment shall be eligible for reimbursement of up to $1000 of actual moving expenses. Additional reimbursement may be made to employees in these categories in special circumstances with the prior approval of the college president.  This policy takes effect with positions posted on or after September 1, 1998.

Questions about a new employee's eligibility for this reimbursement shall be referred to the appropriate vice president.

Date Adopted: 
Saturday, May 1, 1999
Date Last Reviewed: 
Sunday, September 1, 2002