Insurance: Vehicles

Type: 
Procedure
Category: 
Finance
Department: 
College Services
Phone: 
(541) 463-5310
Primary Contact: 
Brian Kelly
Contact Email: 
Responsible Executive Authority: 
Vice President, College Services
Purpose: 

This procedure describes the responsibilities of drivers of College-owned vehicles, privately-owned vehicles, or rental vehicles when conducting College business. Accidents which occur while driving on College business should be promptly reported to College Services at (541) 463-5311.

Narrative: 

College-Owned Vehicles

All Lane vehicles are covered by insurance. See also Vehicle Purchase and Vehicle Scheduling and Use.  Information on the college's insurance is in the glove compartment of every Lane vehicle.

The college does not rent Lane vehicles to other individuals, companies or agencies, because it would be a high liability risk to the college and the insurance carrier.

In case of an accident while using a Lane vehicle, the incident should be reported immediately to the College Operations office, (541) 463-5311.  Drivers are also expected to follow Oregon laws and submit accident forms as required.

Privately-Owned Vehicles (Employees)

Lane provides additional liability coverage on privately-owned vehicles while the vehicle is being used for approved college business.  Side trips for pleasure or personal business are not covered by college insurance.  All coverage is only in excess of owner's existing coverage, which must equal minimum state-mandated levels.

If an accident occurs, the incident should be reported immediately to the College Operations office, (541) 463-5311.

Privately-Owned Vehicles (Non-Employee)

If a class originates from Lane using privately-owned vehicles, a Use of Private Vehicle by Non-Employee form must be completed and sent to the College Operations office.  If a class originates from a location other than a Lane campus, this insurance would not be applicable and no form is required since class commences at the location.

If an accident occurs, the incident should be reported immediately to the College Operations office, (541) 463-5311.

Rental Vehicles

Lane staff should use airport shuttles and other less expensive modes of transportation when available.  However, should a vehicle be required or be more cost effective due to the number of staff involved or the location of the hotel or conference, it is not necessary to purchase vehicle insurance.  Lane's automobile insurance coverage includes the coverage of rental vehicles (up to a value of $30,000) while driving the vehicle for Lane activities.

If a vehicle accident occurs, the College Operations office should be contacted as soon as possible at (541) 463-5311.

Date Adopted: 
Thursday, February 1, 2001
Date Last Reviewed: 
Friday, July 1, 2011