Facilities: Scheduling

Type: 
Procedure
Category: 
Facilities
Department: 
Institutional Research, Assessment and Planning
Phone: 
(541) 463-5364
Primary Contact: 
Craig Taylor
Contact Email: 
Responsible Executive Authority: 
Vice President, Academic and Student Affairs
Purpose: 

This procedure describes the process for the scheduling of the college's buildings, equipment and other facilities by college and outside groups helps to ensure an orderly and optimum use of these facilities. Rates and regulations on the use of these facilities are designed to partially or fully recoup the college's normal cost of facilities upkeep.

Narrative: 

General 

The scheduling of the college's buildings, equipment and other facilities by college and outside groups helps to ensure an orderly and optimum use of these facilities.  Rates and regulations on the use of these facilities are designed to partially or fully recoup the college's normal cost of facilities upkeep.

Scheduling for the noninstructional use of any of the college's facilities is arranged through the scheduling clerk in Curriculum and Scheduling.

Off-campus property and facilities owned or operated by the college include properties at Siltcoos Lake, Florence, downtown Eugene, Cottage Grove, Mahlon Sweet Airport, and at some area high schools.

Procedure for Scheduling 

Organizations and individuals who wish to use any college facility will complete a Non-Instructional Reservation Form with the scheduling clerk in Curriculum and Scheduling.

Special Requirements 

A "hold harmless" agreement may be required of any non-college groups that use college facilities if the nature of the event or activity may be potentially hazardous to others, to the participants or to the facilities.  A "hold harmless" agreement means that users agree to indemnify the college against any loss or damage and agree to hold the college harmless for incidents or accidents that may occur on the premises.

A certificate of insurance coverage may also be required by the college of groups renting facilities or grounds.

Date Adopted: 
Saturday, May 1, 1999
Date Last Reviewed: 
Sunday, September 1, 2002