This procedure describes the responsibilities of the instructor to students who receive a Letter of Accommodation. This procedure also addresses the action an instructor should take when a request for accommodation is made by a student without a Letter of Accommodation.
Disability Resources (DR) is responsible for determining students' eligibility for accommodations and implementing those accommodations and services according to Section 504 of the Rehabilitation Act and the Americans with Disabilities Act (ADA). Disability Resources has developed numerous systems and procedures to assure that the college fulfills this responsibility, including providing eligible students an annual Letter of Accommodation (LOA) to share and discuss with each instructor.
When the student shares the LOA, the instructor is to have a private discussion with the student to clarify which of the listed accommodations the student thinks are pertinent and expects to use in that particular class.
Instructors with questions or concerns about specific accommodations have the following options:
- Contact Disability Resources for clarification (541) 463-5150 voice, 711 TTY, or firstname.lastname@example.org);
- Make an appointment with a Disability Resources Student Adviser or the DR Coordinator to explore possible alternate accommodations that will meet the legal obligation of the college and preserve academic integrity; or
- Work with the student to identify some mutually acceptable accommodations. Care must be taken to assure that this is a mutual discussion and that the student does not feel intimidated or coerced. The alternate accommodations can be noted in writing on the Letter of Accommodation or separately; both instructor and student can sign off on those changes and return a copy of the revised letter to Disability Resources, if either person wishes.
Please note: Accommodations listed on the Letter of Accommodation must be provided until acceptable alternate accommodations are agreed upon and implemented. Under no circumstances should a faculty member refuse to provide a requested, approved accommodation without discussing this decision in advance with Disability Resources.
Disability Resources encourages faculty to create an inclusive learning environment for all. This will provide opportunities for each student to demonstrate his or her understanding of the course material.
When a student with an obvious disability requests an accommodation but doesn't have a Letter of Accommodation, the instructor can accommodate as the student requests, if that seems reasonable. The instructor should contact Disability Resources for clarification as questions come up, and should refer the student to DR for additional support, strategies and resources.