Audiovisual Equipment Checkout

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Type: 
Procedure
Category: 
Technology
Department: 
Audiovisual Services
Phone: 
(541) 463-3355
Primary Contact: 
Bill Schuetz
Contact Email: 
Responsible Executive Authority: 
Chief Information Officer
Purpose: 

The purpose of this procedure is to describe how a department can request the loan of audiovisual equipment, and to delineate the department's responsibility for care, use, repair and replacement of any audiovisual equipment borrowed from Audiovisual Services. Facilities and equipment will not be subjected to improper wear and tear or insufficient maintenance. The Audiovisual Services Department is the permanent custodian of all audiovisual equipment that is available for short- or long-term checkout by departments. Narrative:

Audiovisual Services is the permanent custodian of all audiovisual equipment that is available for short- or long-term checkout by departments.

Narrative: 

Audiovisual Services is the permanent custodian of all audiovisual equipment that is available for short- or long-term checkout by departments.

Short-term checkout  

Departments assume full responsibility for the:

  1. Care, use and security of audiovisual equipment for the time period stipulated when the request was made;
  2. Repair of any equipment that is damaged through misuse (as opposed to normal wear and tear); and
  3. Replacement of any equipment that is stolen or lost while in the user's custody.

Long-term checkout

  1. The department manager is responsible for the care and supervision of audiovisual equipment checked out to the department on a long-term basis.
  2. The department manager must sign all long-term checkout agreements.

Financial Responsibility

  1. Financial liability for loss or damage of audiovisual equipment will be the responsibility of the user.
  2. When damage or loss of equipment has occurred and an agreement for assessment of financial responsibility cannot be reached between Audiovisual Services and the user, disposition of the financial responsibility will be determined by the appropriate vice president.
Date Adopted: 
Saturday, May 1, 1999
Date Last Reviewed: 
Wednesday, October 1, 2003