Administrative Withdrawals

Type: 
Procedure
Category: 
Students
Department: 
Enrollment and Student Financial Services
Phone: 
(541) 463-5686
Primary Contact: 
Helen Garrett
Contact Email: 
Responsible Executive Authority: 
Executive Dean, Student Affairs
Purpose: 

Learners must have a clear understanding of what may be expected from the services offered, be informed of their rights and responsibilities, and be provided a process to address grievances.

The purpose of this procedure is to describe for students their responsibilities for tuition and fees regardless of class attendance, to describe for instructors guidelines for administratively dropping students from their classes, and to describe the circumstances under which the College may administratively drop a student.

Narrative: 

Administrative Withdrawals for Non-Attendance

Once a student has registered for classes, the student is responsible for paying tuition and fees, even if the student never attends classes.  The student must use myLane to drop any classes for which they do not want to be charged by the established refund deadline for each class in order to receive a full refund of paid tuition or remission of indebtedness if tuition has not been paid.

Deadlines may be reviewed at the Deadlines and Calendars web page.

Students may be administratively withdrawn for nonattendance or failure to meet prerequisites.  Instructors have the right to request their departmental staff to administratively withdraw/drop students who attend less than 50 percent of the class sessions during the first week of the term.  This period coincides with the refund period for full-term classes.  Students who do not attend 50 percent of the class sessions by the end of the first week may be administratively withdrawn. 

Even if there is an assumption made on the part of the student, per the above policies, that nonattendance would result in their being administratively withdrawn from the class, it remains the student's responsibility to withdraw from any class they do not plan to attend.  Unless the class is dropped, the student is responsible for paying tuition and fees, even if the student never attended.

Any refund of tuition or remission of indebtedness is based on the official date that the student dropped or withdrew from the class using myLane.

Students are financially and academically responsible for all courses in which they enroll.  An annotation of  * (asterisk) will be recorded on the transcript when a student withdraws after the refund deadline.

Students who plan to remain enrolled, but have attendance difficulties during the first week of the term should notify the instructor to avoid being administratively withdrawn.

Administrative Withdrawals for Non-Payment of Tuition

The college reserves the right to process an administrative withdrawal of a student from their classes if:

  1. Payments are made to the college with a check that is refused by the bank because of insufficient funds or for other reason; or
  2. Payments are made using credit card accounts that are subsequently rejected by the bank.
Date Adopted: 
Saturday, May 1, 1999
Date Last Reviewed: 
Sunday, March 30, 2014