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II  Process Overview
            B. Where to obtain blank BCR forms?
            These 2-part forms may be requested from Laneís Budget Office at ext. 2626. (Older 4-part forms may also be used.) Budget Change Request forms may also be obtained from your Funded Projects accountant.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

II  Process Overview
            C. Where to send completed forms?
            All BCRs for grants are processed in Funded Projects Accounting. Once the Grant Administrator has completed, checked and signed, the 2-part BCR form (or older 4-part form) it should be sent, via campus mail, to the accountant in Funded Projects Accounting (FPA) who has been assigned to the grant. Send both the white original and yellow copy. You may wish to make a copy for your files before sending the form.
            Funded Projects Accounting is located within College Finance, on the 1^st floor of the Administration building, on the main campus. If there is an urgent need to get the BCR entered onto the system, you may wish to deliver it directly to the assigned FPA accountant.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

II  Process Overview
            D. What Funded Projects Accounting does with BCRs.
            When the Grant Administrator sends a completed BCR form to Funded Projects Accounting (FPA), the assigned accountant reviews it for accuracy by checking the account numbers, all budget columns and by footing and cross-footing the totals. The calculations for OPE and Indirect Cost budgets, if any, are also checked.
            The accountant will also make sure that the requested change falls within the granting agencyís budget change restrictions. If this is the first BCR, it must reflect the budget included in the award as approved by the agency.
            After the review, the accountant will set up new account numbers (if needed) and enter the information into Laneís financial system. A copy of the BCR is kept in the grant file in Funded Projects Accounting. The original BCR is filed in Laneís Budget Office for review by the collegeís auditors.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

II  Process Overview
            E. When will account numbers be available for expenditures?
            After the Grant Administrator has submitted a BCR to the assigned accountant in Funded Projects Accounting (FPA) and after the accountant has reviewed the form, the input into Laneís financial system is done. Account numbers must be set up before budgets can be input. The accountants strive to do the entry the day after the BCRs are received. If you do not have access to the system, you may request to be notified that the input has taken place.
            It is very important for the Grant Administrator to plan budget needs in advance. This is vital if the budget change must be reflected on a fiscal report and the end of the report period is near. Delays in requesting a budget change could prevent Purchase Orders or payments from being processed.