College Finance

Lane Home Search Lane

I  What a Budget Change Request Accomplishes
            B. Changes an existing grant budget
            Once a grant is underway, it may be necessary to adjust the budget. Budgets may need to be changed to reflect a change in spending plans or because of a modification to an award by the granting agency. The Grant Administrator may require additional account numbers to accommodate the budget changes.
            Changes to the budget must follow the agencyís rules, as stipulated in the award or as provided in writing. A grant budget cannot be changed without a Budget Change Request form being completed and signed by the Grant Administrator. If a BCR exceeds the granting agencyís criteria for changing the existing budget, the Grant Administrator will be asked to obtain written approval from the agency before the BCR can be processed.
 
 
 
 

I  What a Budget Change Request Accomplishes
            C. Provides an audit trail
            Copies of all BCRs remain in the Funded Projects Accounting (FPA) grant file to provide a sequential record of the adjustments made to the budget by the Grant Administrator. The first BCR establishes the budget according to the contract or grant agreement. Subsequent changes to the budget must follow the agencyís rules, as stipulated in the agreement or as provided in writing. A grant budget cannot be established or changed without a Budget Change Request form being completed and signed by the Grant Administrator.
            Budget Change Requests provide auditors with the necessary written documentation of changes made to a grantís budget under the Grant Administratorís authorization. After processing by FPA, the original BCR form is sent to Laneís Budget Office.